Winnie Oduor

- Hello I’M WINNIE ODUOR VIRTUAL EXECUTIVE ASSISTANT VIEW MY PORTFOLIO 2024 - 2024 ABOUT ME With over 5 years of experience providing comprehensive administrative support to C-suite executives across diverse industries, I am equipped with exceptional organizational skills, attention to detail, and a solutions-oriented approach Proficient in leveraging a wide range of software and tools, including Microsoft Office Suite, virtual meeting platforms, and email management systems, I seamlessly integrate technology to streamline workflows. As a Virtual Executive Assistant, I am dedicated to delivering impeccable service, anticipating needs, and proactively identifying areas for process optimization. With a passion for contributing to organizational success, I offer a unique combination of administrative expertise, unwavering professionalism, and a solutions-oriented mindset. SKILLS & SPECIALTIES Hard Skills Soft Skills Calendar Management Self-management Customer Service Adaptability Scheduling Multi-tasking Email Management Anticipating client needs Travel Arrangements People Skills & Collaboration Expense tracking Detail oriented Research & Report Growth Mindset Writing Winnie Oduor - 2024 IN MY TOOLKIT Google Workspace Calendly Canva Expensify Asana Drop Box Slack Hubspot Zoom Work Experience Virtual Executive Assistant Virtual Personal Assistant Snappy CX, Dallas, TX | Feb 2023 – Present Elisha Ouko, UK | Jun 2020 – Jun 2023 Managed client schedules using tools like Calendly and Outlook, organized meetings, and coordinated travel. Handled CRM with HubSpot and facilitated team Managed executive’s appointments, proofread materials, and arranged travel. Prioritized deadlines, saving 15 hours weekly. Helped create Brochures for his business communication via Slack, enhancing efficiency. Built strong client relationships through proactive solutions and professional communication. Executive Assistant at MHTI Administrative Personal Assistant Machakos Hospitality and Technical Institute, Kenya | FreJan Constructions, Kenya | Oct 2016 – Apr 2019 Jan 2021 – Aug 2023 Assisted the General Manager with supplies, Managed complex calendars, travel, and board budgeting, and customer interactions. meetings. Managed an internal database for 100+ clients, Handled regulatory compliance, reconciled ensuring confidentiality. expenses, and supervised support staff. Handled all customer interactions, including walk- Handled social media posts. ins, email, and phone, alleviating executive overload by 50%. Project Gallery The following pages provide detailed overviews of my sample work with various clients I have collaborated with. These projects include the creation of social media posts, flyers, and brochures, showcasing my ability to design engaging and effective marketing materials across different platforms. Each example highlights my skills in visual communication, content development, and branding, tailored to meet the specific needs of each client. I created social media posts and flyers for Machakos Hospitality and Technical Institute, focusing on promoting their courses and events. The materials were designed to engage prospective students, highlight the institute's offerings, and build its online presence. Through eyecatching visuals and concise messaging, I ensured that the institute's key information was effectively communicated to its target audience, enhancing both online and offline outreach. SAMPLE WORKS BROCHURE SAMPLE Client Success Story: I was tasked with creating a brochure to help my client, a kenyan local audio equipment retailer, effectively market their sound systems. I turned to Canva, an intuitive online design platform, to streamline the process. Canva's user-friendly interface and extensive library of templates, graphics, and design elements made it an ideal choice for this project Winnie Oduor - 2024 Winnie Oduor - 2024 TRAVEL MANAGEMENT Travel management is an integral part of my responsibilities, as an executive assistant. Attention to detail is paramount, as even minor oversights can lead to significant delays or complications during the executive's travel This is the schedule i use to ensure the executive’s travel is planned meticulously to ensure executives can navigate their travel schedules seamlessly and minimizing disruptions. Winnie Oduor - 2024 APPOINTMENTS & CALENDAR MANAGEMENT This is a sample appointment schedule for a director i worked for. I created this weekly appointments schedule for him to easily check what he had on for the week. This is a sample of a google calendar guiding my executive through his day-to-day activities without any hiccups or overlaps. It enables him to allocate appropriate time slots for high-priority tasks. Winnie Oduor - 2024 CLIENT’S REVIEWS I highly recommend Winnie for any role requiring exemplary organizational skills and dedication. As my Virtual PA, Winnie consistently demonstrated exceptional efficiency and attention to detail, significantly contributing to our team's success. I've been impressed by her dedication and attention to detail. Winnie adeptly managed the my calendar, coordinated travel plans, and supported board meeting preparations with precision. Winnie’s calendar management skills are truly exceptional. She deftly prioritizes and schedules my days for maximum productivity while allowing flexibility Winnie Oduor - 2024 WORK WITH ME ! Call - Address Nairobi, Kenya It goes without saying that I am excited about the prospect of working with you. I am eager to bring my expertise, professionalism, and solutions-oriented Mail LinkedIn approach to your team, contributing to your success - www.linkedin.com/in/winnieoduor-58401b117/ in every way possible. LET’S WORK TOGETHER THANK YOU