Vivian Wanjeri Muthoni

Vivian Wanjeri Muthoni Telephone no: - Email:- Personal Profile Highly organized and discreet Executive Assistant with 3+ years of experience supporting executive leadership, managing complex calendars, coordinating meetings, and handling high-level administrative operations in remote and hybrid environments. Greatly values maintaining strict confidentiality, streamlining internal communication, and proactively managing executive priorities. Proficient in tools such as Google Workspace, Slack, Asana, and Microsoft Office. Adept at managing fast-paced workloads while ensuring top-tier administrative support for C-suite executives. Education 2022 Bachelor of Economics The Technical University of Kenya • Mar 2024: Certificate in Leadership in a Fast-Evolving World; Legacy School of Leadership. • Mar 2024: Certificate in Foundation for Digital Marketing; Google Coursera. • • • June 2024: ALX Virtual Assistance Course | Overall Score: 97.21% October 2024: Udemy |Certificate of Prospect Research January 2025: Allisons |Certificate of Project Management Planning Skills • • • • • • • • • • • • • Executive calendar and inbox management Confidential administrative support Scheduling and meeting coordination Travel planning and expense reporting Cross-functional Communication Document Preparation and presentation editing Remote office administration Stakeholder liaison and gatekeeping Time and task prioritization Project and records management Microsoft Office and Google Workspace Slack, Zoom, Asana, SharePoint Social media moderation and content support Work Experience August 2024 to date Professional Qualifications Children of Rwanda Position; Resource Mobilisation Officer (Remote) Responsibilities • • • • • Wrote and submitted successful grant proposals, securing 40% of targeted funding within three months. Served as a primary contact for international partners and stakeholders, ensuring smooth communication and timely follow-ups. Managed sensitive data, reporting to donors, and streamlined documentation processes. Organized virtual executive meetings, tracked action items, and supported leadership with high-priority deliverables. Maintained confidential correspondence and supported executive requests in a remote setup. Feb 2022 to August 2024 New Priesthood Network (Non-Profit Entity) Position; Administrator (Hybrid) Key Achievements: ➢ Initiated and led efforts to address a significant health hazard by collaborating with local authorities to clear a dumpsite located in front of the organization's building and adjacent to a community market. ➢ Directed a community engagement project aimed at reducing crime rates in the area by organizing and overseeing the clean-up of the Kabete Police Station cells and compound. Responsibilities: • • • • • • Acted as executive assistant to senior leadership, managing daily calendars, travel arrangements, meetings, and internal communications. Organized and prepared agendas, presentations, minutes, and reports for board meetings and executive sessions. Screened calls, managed emails, and acted as a gatekeeper to prioritize executive tasks. Supported corporate document creation, expense tracking, and logistics for internal and external events. Maintained strict confidentiality in handling executive files and sensitive communications. Assisted in employee onboarding by coordinating IT setup, licenses, and administrative handoffs. Jun - Dec 2021 The National Treasury and Planning, State Department for Planning Position: Economist Key Achievements: ➢ Played a key role in developing and reviewing guidelines for the preparation and assessment of County Integrated Development Plans, County Sectoral Plans, and County Annual Development Plans. Responsibilities: • • • Conducted in-depth policy analysis to integrate planning and budgeting at the county level. Developed and reviewed guidelines for County Integrated Development Plans and County Annual Development Plans. Facilitated training sessions for county officers on development planning and policy implementation. Technical Proficiency • • • • • Google workspace (Docs, Sheets, Calendar, Meet) Microsoft Office (Word, Excel, PowerPoint) Project management tools (Trello, Notion, Miro Team, Asana) CRM and automation Tools (Salesforce, Zapier) Social media (Canva, Hootsuite, Buffer)