Svetlana Kabanova

Video Production Schedule and Process Creation This document covers an example of a video production schedule template and process creation. Examples of a schedule, project management view, and process are included. Table of Contents I. Information Gathering. II. Draft III. Revisions IV. Schedule V. Project Management System VI. Process 1 1 2 2 3 3 I. Information Gathering. Gather the steps required to complete the process. An interview may be required to do that. Make sure that the following information is obtained: 1. Step of the process. What needs to be done? Make sure to understand dependencies. 2. Working hours. How long does it take to complete the work in actual working hours? 3. Lead time. How many days may it take to complete? For example: a recording session may take 6 hours, but it needs to be done over two days to capture the right light. II. Draft Example of Video Production Schedule Template Draft. This table can later be used to create a process and set up project management software like ClickUp, Teamwork, Asana, Trello, etc. Step Task Hrs Days Dependency Owner 1 Idea 0.5 2 - Ana 2 Outline 0.5 1 1 Ana 3 Script 4 1 2 Ana 4 Equipment Setup 1 1 - Joe 5 Recording 6 2 4 Ana/Joe 6 Editing 4 1 5 Joe 7 Written Materials 6 2 3 Sam 8 Upload to the System 1 1 6&7 Joe 9 Quality Control 1 1 8 Nicole 10 Publishing 0.5 1 9 Nicole III. Revisions Make sure to share a draft with key team members to make sure no steps were missed and to make any necessary adjustments. Step Task Hrs Days Dependency Owner 1 Idea 0.5 2 - Ana 2 Outline 0.5 1 1 Ana 3 Script 4 1 2 Ana 4 Equipment Setup/Check 1 1 - Joe 5 Recording 6 2 4 Ana/Joe 6 Editing 4 1 5 Joe 7 Written Materials 6 2 3 Sam 8 Upload to the System 1 1 6&7 Joe 9 Quality Control 1 1 8 Nicole 10 Publishing 0.5 1 9 Nicole IV. Schedule A final schedule version can look something like the table below, but if you are using project management software, which I hope you do, it will be more user-friendly there. Step 1 Task Idea Due Tuesday Owner Ana 2 Outline Tuesday Ana 3 Script Tuesday Ana 4 Equipment Setup/Check Wednesday Joe 5 Recording Thursday Ana/Joe 6 Editing Friday Joe 7 Written Materials Wednesday Sam 8 Upload to the System Friday Joe 9 Quality Control Friday Nicole 10 Publishing Friday Nicole V. Project Management System An example of backets (columns) and tasks in the project management system. Of course, the tasks will have subtasks, dependencies, start, and due dates. This is a high-level view of what tasks are in progress and where they are. Idea Video Stress vs Stressor Written Materials System QC & Publish Completing Stress Cycle VI. Process Sample process, not a step-by-step how-to. The process for team members is not included. Step Task Description Owner 1 Idea Document an idea in the PM system. Subtasks for Outline and Script are auto-generated. Ana 2 Outline Add an outline of the Outline subtask and complete it. Ana 3 Script 1. Add a script to the Script subtask and Ana complete it. 2. Move a task to Video. 4 Equipment Setup/Check Subtask to check equipment is autogenerated and assigned to Joe. When Joe is done, complete the subtask. Joe 5 Recording When done, move to the Editing. Ana/Joe 6 Editing When done, move to the Upload to the System. Joe 7 Written Materials Subtask is autogenerated and assigned to Sam. When done, complete the subtask. Sam 8 Upload to the System When done, move to QC. Joe 9 Quality Control When done, move to Publishing. Nicole 10 Publishing When done, complete the task. Nicole