Srividya Jayasankar

Srividya Mobile:-/- Email :- Professional Synopsis 14 Years of Rich and Diversified experience in Secretarial / Administration field. Objective A motivated administrative professional seeking a position in a challenging environment. Over 12 years’ experience successfully providing administrative and secretarial support to the operational department. Proficient in a range of computer applications. Well-developed communication and customer service skills. Proven ability to efficiently plan and manage multiple assignments to meet tight deadlines. A proactive problem-solver who gets the job done. Experience Company Kuwait Public Health Company Title/Position Admin Coordinator – Sales Department Duration- till Present Description o Coordinating with the sales team by managing schedules, filing important documents and communicating relevant information. o Ensuring the adequacy of sales-related equipment or material. o Responding to complaints from customers and give after-sales support when requested. o Inform clients of unforeseen delays or problems. o Prepare Sales related offers, contracts and trading quotations and manage sales related inquiries and direct them to the sales team for proper action. o Uploading and entering all contracts and related information in Zoho software. o Preparing leads and tasks for the sales team through Zoho software. Company Kuwait Drilling Company Title/Position Secretary Duration- till- Description o Answering phone calls and redirect them when necessary. o Managing the daily/weekly/monthly agenda and arrange new meetings and appointments. o Preparing and disseminating correspondence, memos and forms. o Assist colleagues and executives by supporting them with planning and distributing information. o Point of reference for all queries, requests or issues. o Support and facilitate the completion of regular reports. Develop and maintain a filing system. o Maintain employee files and HR filing system. o Carry out general administration tasks for the HR department, sorting post, telephone answering, devising standard Human Resources documents and letters and manage the HR inbox. o Conduct joining formalities for new joiners, Processing transfers, Promotions and terminations. o Conduct regular follow-up with the Managers to determine the effectiveness of recruiting plans and implementation. o Responsible of all types of Administration jobs for employees deployed for our area like; preparation and follow-up KOC Gate Pass, Visa Stamping, Medical, Hospitalization, Vacation, Air Ticket arrangement, Transportation etc.. Company Al Essa Medical and Scientific Equipment Company Title/Position Office Coordinator Duration- till- Description o Support and facilitate the completion of regular reports. o Develop and maintain a filing system. Check frequently the levels of office supplies and place appropriate orders. o Make travel arrangements. o Document expenses and hand in reports. o Preparation of Gate passes. o Submit weekly reports for department Manager. o Preparation of Travel claims. o Preparation of Organization charts. o Preparation of LPOs. o Applying for visit Visas and travel arrangements for Manager. o Assisting the HR department in payroll services by providing attendance information. o Coordinate various office tasks and functions to ensure office operations run smoothly at all times. o Tasks include, but are not limited to, front desk management, answering phones, maintaining office supplies, and scheduling meetings and appointments. o Take meeting notes and transcribe into email, document or spreadsheet form. o Answer phones and route calls to appropriate persons. Maintain staff and company calendars. o Set appointments, meetings, and conference calls. Plan out of town travel arrangements for executives. Frequently check office supply stock; Reorder. o supplies when needed. o Track orders and maintain vendor relationships. o Uphold and carry out company office policies and procedures. Company Millennium System Company Title/Position Secretary Duration- till- Description o Answer phone calls and redirect them when necessary. o Check frequently the levels of office supplies and place appropriate orders. o Arranging agenda for minutes of meetings. o Prepare and disseminate correspondence, memos and forms. o Assume the duty of clerical and administrative support in order to optimize workflow procedures in the office. Education o Name of school/ institution o Nirmalagiri College o Degree(s) o Bachelor of Arts in English Literature o Name of school/ institution o Mastermind Computer Applications o Degree(s) o Diploma in Computer Applications o Computer Skills o MS Office Applications (Word, Excel, Powerpiont etc.., Knowledge in Zoho CRM Software, ERP Software) o Internet & Email o Outlook o PC Troubleshooting o Name of school/ institution o IT Kerala o Degree(s) o Diploma in Tally Course o Description o Accounting software which has all functions of accounting taxation and payroll. Strengths/ Skills • • • • • • • Communicating: Communication Skills. Flexibility and Adaptability. Learning agility: Quick learner. Tolerance: Stress tolerance. Critical thinking: Decision making skills. Creating Ideas: Creativity. Positive Attitude: Creating a positive work environment. • • • • • • Leadership. Responsible. Self Motivated. Honesty and Integrity. Strong Analytical abilities. Team Work Skills. Languages English , Hindi , Arabic (Basic), Tamil, Malayalam Declaration I hereby declare that all the above information I true to best of my knowledge Srividya #-/-