Sindhuja Rajan

​ SINDHUJA RAJAN, PMP, CSM Phone: - | Email:-| Address: Dubai, UAE | LinkedIn/in/isindhuja​ Visa: Spouse Visa (UAE Golden Visa) | Spoken: English, Hindi, Malayalam, Tamil EXECUTIVE ASSISTANT PROFILE SUMMARY Experienced professional with 8+ years in executive support, project management, and operations. Certified PMP and CSM skilled in calendar management, travel coordination, workflow optimization, and CRM tools. Proficient in MS Office, Google Workspace, and AI tools, delivering efficient operations in fast-paced environments. Demonstrated success in leveraging technology to drive project outcomes and provide high-level executive support. CORE COMPETENCIES ▪​ ▪​ ▪​ ▪​ ▪​ ▪​ ▪​ ▪​ Managed executive calendars aligned with organizational priorities. Coordinated international travel logistics with accurate arrangements. Prepared reports, presentations, and correspondence with precision. Tracked project timelines and deliverables for on-time completion. Streamlined administrative workflows to improve efficiency. Liaised with stakeholders to maintain clear communication and resolve issues. Organized meetings with agendas, minutes, and actionable follow-ups. Managed expenses and budgets with detailed financial tracking. SKILLS HIGHLIGHTS Recruitment & Talent Acquisition Visa Processing Email Management HR Administrative Support Stakeholder Liaison Event Coordination & Planning Calendar Management HNWI Support Documenting & Reporting Labor Law Compliance Cross functional Collaboration Strategic Planning Technical Skills​ Artificial Intelligence (AI) & Automation: ​ ​ Productivity & Communication: ​​ ​ Project & Task Management: ​ ​ ​ Document Management & Collaboration: ​ Data Analysis: ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ Confidential Communication Executive Office Management Meeting Coordination Cultural Integration Budget Tracking Work-flow optimization GPT | Claude | AI for Recruitment | Zapier | Make.com​ MS Office Suite | Google Workspace | Slack | Salesforce Asana | Trello | JIRA MS Outlook | Zoho CRM | Odoo Confluence | SharePoint | Google Suite | OneDrive MS Excel | PowerBI | Tableau PROFESSIONAL WORK EXPERIENCE Valiant Technology, Dubai Executive Project Manager ​ ▪​ ▪​ ▪​ ▪​ ▪​ ▪​ ▪​ ▪​ ▪​ ​ ​ ​ ​ ​ ​ ​ Nov 2022 - Present Increased project efficiency by 30% using Asana for scheduling and priority alignment, achieving 90% on-time project completion. Managing project lifecycle: project scope, planning, scheduling, budgeting, quality assurance, risk management, issue resolution and administration. Streamlined travel logistics with Concur, coordinating over 20 international trips without disruptions. Reduced document retrieval times by 40% using SOC2-compliant ChatGPT Plan and SharePoint while maintaining strict confidentiality. Achieved a 95% success rate in meeting follow-ups by tracking and completing action items. Cut project costs by 15% by managing $500K budgets effectively and delivering on time and within budget. Boosted stakeholder communication efficiency by 15%, improving cross-department alignment. Accelerated decision-making with weekly updates, reducing project turnaround times by 25%. Improved communication efficiency by 25% with Slack and Microsoft Teams. ▪​ ▪​ Accelerated decision-making with real-time project updates via Monday.com, cutting turnaround times by 30%. Achieved significant cost savings through financial tracking and streamlined approvals. Sans Technology, India Project Lead ​ ​ ​ ▪​ ▪​ ▪​ ▪​ ▪​ ▪​ ▪​ ​ ​ ​ ​ ​ Sep 2020 – Oct 2022 ​ Led a 7-member team on a $300K Fintech project, achieving a 90% success rate through workflow optimization and robust technical solutions. Strengthened client relationships, increasing repeat business by 25% through timely updates and stakeholder engagement. Collaborated with the Product Manager to design and implement a reliable payment gateway system, prioritizing supportability and user experience. Championed cross-functional teams to a 90% success rate, implementing process optimizations and accelerating project delivery. Infoview Technologies, India Senior Software Engineer ​ ▪​ ​ ​ ​ ​ ​ ​ ​ July 2016 – Aug 2020 ​ Led a 10-member team in developing an attendance management system, assigning tasks based on individual strengths, resulting in 15% faster project delivery. Developed an HR employee management system, translating complex HR needs into a technical solution that improved HR data management efficiency by 20%. Collaborated closely with a cross-functional team to eliminate bottlenecks in the development process, which improved overall team efficiency by 15%. Conducted peer reviews and contributed to team performance assessments, identifying areas for improvement, leading to a 10% boost in team output.​ EDUCATION Diploma in Human Resources Alison Academy Aug 2024​ UAE Immigration & Labour Law Training ​ Learner’s Point Academy​ ​ Project Management Professional (PMP)​ Project Management Institute ​ ​ ​ ​ ​ ​ ​ Aug 2024​ ​ ​ ​ ​ ​ ​ ​ Nov 2023 Certified Scrum Master (CSM)​​ Scrum Alliance ​ ​ ​ ​ ​ ​ ​ July 2023 Bachelor of Engineering, Major in Computer Science​​ Anna University, India ​ ​ ​ Bachelor of Arts, Major in Psychology​​ Indira Gandhi National Open University, India​ ​ ​ ​ ​ ​ ​ ​ ​ Apr 2016​ Apr 2027​ CREDENTIALS 1.​ https://www.credly.com/users/sindhuja-rajan 2.​ https://certification.scrumalliance.org/accounts/--sindhuja-rajan/certifications/--csm *Note - References upon request.