Simone Rocha

SIMONE ROCHA Rua Doutor Jesuíno Maciel 1741 Campo Belo – São Paulo, Brazil Zip- Mobile: - LinkedIn: www.linkedin.com/in/simonepimenteldecarvalhorocha PROFESSIONAL EXPERIENCE Rappi Brasil December 2019 - March 2020 Executive & Personal assistant to co-Founder and to General Director •Agenda management: calls, internal and external meetings, general team relationship, video conferences (Zoom and Google hangouts) •Travel management (both domestic and international) •Execution of legal matters related to expatriate executive: legal documentation, Federal Police booking, direct interaction with legal advisors, mobility subjects planning (new house moving), tax payment, spouse’s permanent resident visa •Management and execution of personal demands: medical appointments, personal bills payments, house shopping, house staff administration, personal translator to spouse •Management of pre-screening and appointment check of C-level executives per demand of founder •Counselor of office good practices: productivity at work, better management of meeting rooms, travel logistics, among others. McKinsey&Company August 2018 – December 2019 •Simultaneously assisting two Partners: extensive agenda management on calls, video conferences, internal and external meetings, talks, great amount of follow-ups, project/time management •Planning and execution of complex domestic and international business trips: budget approval, hotel and air ticket submissions, ground transportation, check-ins •Stakeholders relationship management: project meeting planning (internal and external, contact list maintenance •Floater executive assistant: assisting all levels of consultants on behalf of their designated assistant when on day-offs, annual/maternity leave or planned/unplanned absences •International Senior Partner executive assistant: designated assistant to partners whilst staying in Brazil on committee’s evaluation: agenda management, travel execution, internal meetings with partners and others •Travel management expertise: air ticket search/book, booking system expert and user (Concour, Amadeus) •Event Planner and support | main accomplishments: •(i)TTL (Travel, Transport & Logistics) Practice Dinner event: internal dinner for 40-50 partners at Varanda restaurant: email invitation, venue planning, cost approval , contract verification (with legal department, IT coordination (solo planning and execution) •(ii) Risk Practice Forum support: petit-comite event for 60 clients and partners at Grand Hyatt hotel in Sao Paulo: email invitation sending, welcoming clients, venue organization and material distribution •(iii) McKinsey Forum: event for more than 200 clients at WTC in Sao Paulo (guest reception, room organization, senior partner support •Reimbursement processing: input and tracking of great amount of reimbursement on Coupa system •Remote executive assistant: available through Slack, Zoom and internal communications system •Extensive communication within a big assistant’s team and working on different time zones, cultures Crispin Porter & Bogusky January 2016 – May 2017 Executive assistance to three partners & Office Manager •General coordination and agenda management for three partners: all meetings, calls and video-conferences (internal and international) •Management of office related matters: cleaning staff, maintenance, parking slots, catering, overall office supplies, meeting rooms and IT coordination •Partners personal demands: planning and execution of matters related to personal staff, house projects, family bills, appointments •Travel management: benchmarking and purchase, cost approval and complex itinerary execution •HR assistant: first interviews scheduling, onboarding assistance, meal and medical insurance card delivery, parking slot and IDs •Project management: moving to new office place: architecture firm planning and scheduling, purchase of new mobile, placement •Several admin functions: translations and proofread of documents, mail service, organization of internal costs and Bilingual receptionist Young&Rubicam February 2015 – November 2015 Personal & Executive assistant to Vice-President •Diary management: extensive appointments, calls, video conferences, meetings; both national and international •Travel management: budget approval, benchmarking, negotiation, tailor made flight itinerary and currency purchase •Personal assistant: executing all requests from Vice-President: personal doctor appointments, bills to pay, international courses, family trips •Admin assistant: translation and proofreading of documents, mail order delivery, printing and production of presentations, further assistant to financial, planning and creative departments •Expatriate executive: execution of specific legal documentation regarding residence in Brazil 2 Publicis December 2011 – February 2015 Bilingual executive assistant /October 2013 – February 2015 Junior Bilingual executive assistant /December 2011 – July 2012 (six months contract ) •Extensive diary management: slots negotiation, internal and external meetings, calls and video conferences, vast communication within all business’s teams •Internal events planner: from petit- comite to big working lunches (team and client related), catering, IT staff allocation, venue planning and budget approval and International and domestic Travel management; mainly Americas and Europe •HR & Communications assistant: interviews appointment, extensive communications within media, clipping, research and translations •Personal demands: household management (bills to pay, personal house staff payments, doctor appointments) •Floater executive assistant to Chairman: attending all request on absence of his assistant EDUCATION • University of California Irvine || Project Management Course || Irvine, CA, USA Conclusion: March 2018 • Centro Universitário Belas Artes de São Paulo|| Bachelor on Social Communication || São Paulo, SP, Brazil Conclusion: December 2014 • MIAMI AD SCHOOL/ESPM || Design thinking Studies || São Paulo, SP, Brazil Conclusion: October 2013 LANGUAGES AND OTHER SKILLS ▪ English – Bilingual Proficiency (TOEFL and IELTS) ▪ German – Intermediate Proficiency (Goethe Institute License) ▪ Japanese - Intermediate Intermediate Proficiency ▪ Spanish – Basic Proficiency ▪ MS OFFICE – Proficiency on Word, Excel, Power Point, One Note, Outlook ▪ Others: Gmail, Google Suite, Trello, Slack, SAP (Concour), Coupa, Timepage, Miro (PM Tools), IOS system 3