Sheetal Alfred John

SHEETAL A JOHN Email:- Working Experience July 2019 – Presently working with Embassy of the Republic of Bulgaria as a Secretary My duties are as follows: • • • • • • • • • • Arrange the appointments, programs events and meeting of the Ambassador Arranging all the official Hotel booking of Guest and delegation Taking minutes of the meeting Drafting letter and correspondence Maintaining the record of official Documents and Correspondence. Drafting Diplomatic Note Verbale and forwarding the same to concerned territorial division in Ministry of External Affairs and concerned Ministry, (Drafting Diplomatic Note Verbale for protocol section I, II, III Special Section and CPV division for Administrative and visa procedure) preparing exemption certificates, and other important correspondences of embassy. Coordinate the visits of high-level delegations along in coordination with Head of the Mission and Diplomats of the Mission with Ministries, Government bodies and other Organization. Assist in Visa and consular department liaison with Police authorities and FRRO office across India Assist Bulgarian for the smooth evacuation during COVID 19 crises Preparing paper for VAT and GST refund of Mission From 18 March 2014 – 31 December 2016 worked with UNITED NATION with its various specialized agency on Service Contract. My job profile and details are given below. 7 September 2015 – 31 December 2016 Worked with UNESCO Cluster office New Delhi as Administrative Assistant, L5/R1 on SC Contract Description of my duties are as follows: • • • • • • • • • • • • • • • Ensures implementation of the operational strategies focusing on achievement of the following results: Full compliance of procurement activities with UNESCO rules, regulations, policies and strategies; implementation of the effective internal control. UNESCO Procurement business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in Procurement and Logistics in consultation with the direct supervisor and office management. Organizes procurement processes for UNESCO focusing on achievement of the following results: Preparation of procurement plans for the office and their implementation monitoring. Organization of procurement processes including preparation and conduct of Requests for Bids or Proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNESCO rules and regulations. Preparation of Purchase orders and contracts in and outside FABS and DUO, preparation of Purchase orders for contracting of services, vendors’ creation in DUO. Implementation of the internal control system which ensures that contacts and Purchase orders are duly prepared and dispatched. Timely corrective actions on POs/Contracts with budget check errors and other problems. Presentation of reports on procurement in the UNESCO NDL, Assist in work plan, biennium budget etc. Ensures implementation of sourcing strategy focusing on achievement of the following result: Development and update of the rosters of suppliers/vendor, implementation of supplier/ vendor selection and evaluation. Ensures organization of logistical services focusing on achievement of the following results: Prepare exemption certificates (excise, service tax and luxury Tax); Assist in the coordination of housekeeping, office transport office drivers infrastructure, facilities, office premises, security and utilization of resources; Manage inventory of all store control purchases on a monthly basis for electrical items/grocery/hospitality/ stationery/cleaning items including maintenance of stationery and office supplies inventory. Ensure maintenance of office assets like equipment, vehicle, furniture etc.; Manage AMCs pertaining to upkeep office equipment and other services, ensuring compliance with the service level agreements by the vendors and Long Term Agreement (LTA) signed by other United Nations sister agencies. 18 March 2014 – 6 September 2015 worked with UNHCR, United Nations High Commissioner for Refugees, (under UNOPS Contract) as a Receptionist. My job profile is as follows: Main function Handle Reception independently, Support to Admin/ HR Section and Program unit • • • • • • • • Act as a switchboard operator, answer to incoming calls and transfer call to concerned officer and/or take messages or provide general information, understanding the importance and the confidentially of the issued treated. Record the incoming and outgoing mail and manage internal courier distribution, as appropriate, verify the invoices of courier for payment. Assist in preparing UN e-directory of staff. Assist sending medical claim and check list for the staff. Assist HR/ Admin Section in preparing data base of candidates Maintain Attendance register of all Staff. Utilize office equipment’s like computer, CD, Fax, Scanning, Xerox Machine. Performing other secretarial/ clerical duties. - - worked with the Embassy of the Republic of Serbia, New Delhi as the Ambassador’s Secretary/ Administrative Officer My job responsibility are as follows: • • • • • • • • • • • Under take directly duties of accredited Ambassador of Serbia to India, concurrently accredited to Nepal, Bangladesh, Bhutan, Sri Lanka, Maldives and Afghanistan with residence in New Delhi. Drafting Diplomatic Note Verbale and forwarding the same to concerned territorial division in Ministry of External Affairs and concerned Ministry, (Drafting Diplomatic Note Verbale for protocol section I, II, III Special Section and CPV division for Administrative and visa procedure) preparing exemption certificates, speeches’ of Ambassador and other important correspondences of embassy. Arrange the appointments, programs and events of the Ambassador. Independently handle the high level functions of the Embassy e.g. National Day, State Visits of Ministers and other V.I.P Dignitaries etc. Coordinate the visits of high level delegations along in coordination with Head of the Mission and Diplomats of the Mission with Ministries, Government bodies and other Organization. Handling hotel booking tour and travels. Handling all the administrative matters in Embassy independently Preparing VAT refund documents Petrol Excise other exemption a certificates for Diplomats and other entitled officer of the Embassy. Maintain records of purchase, procurement, stationer, inventory etc. Assist in Financial matter, such as NEFT Transfers, RTGS Transfer etc. preparing cheques, handling payments and petty cash, maintain financial files, Preparing/dispatch cheque, works on embassy budget/finance yearly report etc. Maintain Embassy HR System, issuance of contract to employee, maintain file/correspondence of leave & other keep records of PF Salaries of Employee of Embassy on Local Engage Staff (Indian) 01.08.05 -- Worked with Embassy of Bosnia and Herzegovina, New Delhi India as Administrative and Ambassador’s Secretary. My job profile is as follows: • • • • • • • • Under take directly duties of accredited Ambassador of Bosnia and Herzegovina to India, concurrently accredited to Bangladesh, Bhutan, and Sri Lanka with residence in New Delhi. Drafting Diplomatic Note Verbale and forwarding the same to the concerned territorial division in Ministry of External Affairs and concerned Ministry, (Drafting Diplomatic Note Verbale for protocol section I, II, III Special Section and CPV division for Administrative and visa procedure) preparing exemption certificates, other important correspondences of embassy. Arrange the appointments and programs/events of the Ambassador Independently handle the high level functions of the Embassy e.g. National Day, State Visits of Ministers and other V.I.P Dignitaries etc. Handling hotel booking tour and travels. Handling all the administrative matters in the Embassy Assist in Financial matter making cheque, provide technical support, maintain file, dispatch cheques, work on NEFT Transfers, RTGS Transfer etc. Assist in Visa Department accepting applications, checking documents, preparing visa sticker maintain file and documents etc. Taking interview along with Diplomat for Visa application also interpreting in Hindi language when required. Educational qualification & Technical qualification • • • • • Master of Science in Applied Psychology 2018 Graduate in the year 2007 from Delhi University. Passed XII DSSCE in the year 2003 from C.B.S.E New Delhi. Passed X in the year 2001 from C.B.S.E New Delhi. Complete computer course (diploma in office automation) MS- office, Internet, MS-Word, MS- Excel, MS Power point and tally etc. Personal information Date of birth Husband’s Name Contact Address : : : 2nd August 1985, Female Mr. Alfred John R.Z.1A/ Raj Nagar Part 1, Street No.7 Palam Colony, New Delhi – 110077, INDIA Contact details Language known Religion Nationality Expected CTC : : : : : Cell no- English, Hindi, Punjabi (Speaking and Understand) CHRISTIAN (Roman Catholic) Indian As per rule of organization