Ruth Ukalibi

RUTH ANDOKIE UKALIBI Executive Virtual Assistant- - Abuja, Nigeria linkedin.com/in/ruthukalibi SUMMARY Solution-driven Executive Virtual Assistant with 3+ years of experience helping founders, executives, and fast-paced teams stay focused by removing the noise behind the scenes. I specialize in solving operational setbacks -managing complex calendars, taming overflowing inboxes, handling customer communication, and optimizing workflows so leaders can move forward without distractions. My background spans executive support at Regina Pacis Girls College, customer relations at M.A.C Cosmetics, and remote executive virtual assistance for CEOs, executives and startup teams. I’m skilled in Office 365, Google Workspace, Canva, HubSpot, Notion, ClickUp, Trello, Asana and more. Known for my calm under pressure, proactive thinking, and ability to create structure from chaos I help clients reclaim time, reduce overwhelm, and run their operations with confidence. WORK EXPERIENCE Executive Virtual Assistant To CEO, Emmanuel Edet Support a fintech entrepreneur with calendar & inbox management, meeting scheduling and appointments across time zones. Created lead tracking sheets and managed CRM updates to streamline follow-up for sales campaigns. Prepared branded decks and flyers using Canva to support client marketing efforts. Took meeting minutes, managed task follow-ups via Trello, and organized cloudbased file systems. Improved client response time by 30% through optimized calendar workflow. • 2024 – 2025 Remote, Nigeria • • • • Customer Support Specialist / Retail Artist, Beauty Advisor | Sales & Customer Relations Drove product sales by delivering personalized consultations and upselling skincare and cosmetic solutions. Tracked daily sales, managed inventory, and reconciled cash register records. Provided VIP-level customer service in a high-volume environment, consistently ranking in the top 3 sales associates. Created engaging visual displays and handled promotional campaigns with the regional marketing team. 2022 – 2024 Abuj, Nigeria Administrative Assistant, Regina Pacis College Supported school leadership by managing calendars, scheduling meetings, and coordinating cross-functional tasks freeing up 15+ hours per week for strategic priorities. Organized over 60 travel itineraries annually for students and staff, ensuring smooth logistics across multiple locations with zero disruptions. Streamlined email communication by drafting responses, filtering inquiries, and following up reducing email overwhelm and response delays. Improved administrative workflows by creating an efficient filing system that cut document retrieval time by 50%. 2012 – 2015 Abuja, Nigeria • • • • • • • • Handled confidential student and staff records with discretion and 100% compliance with school data protocols. Acted as a reliable point of contact during high-volume periods and leadership transitions ensuring continuity and stability under pressure. • EDUCATION Bachelors of Arts (B.A) in Theatre and Film Studies, University's of Port Harcourt 2016 – 2019 Rivers State Core Skills & Competence Executive Calendar & Inbox Management CRM & Marketing Data Entry Lead Tracking & Client Follow-up Microsoft Office 365 (Excel, Word, PowerPoint) Canva & Document Design Meeting Minutes & Internal Communication Expense Tracking & Light Bookkeeping Workflow Tools: Trello, Asana, Slack, Google Workspace Relationship Building & Stakeholder Support Confidential Information Handling TECHNICAL TOOLS Trello, Asana, Monday.com, ClickUp, Notion. Slack, InterCom, Zoom. Canva. Google Workspace, Dropbox, Microsoft Teams. Calendly, HubSpot Zendesk, Zapier. TRAININGS & CERTIICATIONS IT Support & Virtual Assistance, Digital Witch Academy 2025 Virtual Assistant Certification, Virtual Click Support 2024 WHY HIRE ME I'm committed, reliable, and quick to adapt. I treat your business like my own. I bring structure and support, so you can focus on growing. I'm ready to help today, part-time or full-time, remotely. • • • •