Ruth Ukalibi

Overwhelmed by 200,000+ unread emails, double-booked meetings, or constant mental clutter? Let’s put a stop to that.

You don’t just need a VA—you need one who anticipates your next move, connects the dots, and keeps your operations humming without your hand-holding.

You need me.

I’m an Executive Virtual Assistant for startup founders, CEOs, and purpose-driven executives. With 3+ years supporting high-performing professionals, I handle the details that drain your time so you can lead with clarity, not chaos.

Here’s how I take the pressure off your back:

📥 Inbox Management: From inbox overwhelm to laser-focused action lists (Google Workspace, Microsoft Outlook)

🗓️ Calendar Control: No more double-bookings—your day runs like clockwork (Calendly, Google Calendar)

🗒️ Meeting Prep & Follow-up: Agendas ready, notes captured, action items followed up—automatically

✈️ Travel Planning: Flights booked, itineraries built, bags practically packed (TripIt, Google Sheets)

↗️CRM Updates & Follow-ups: No leads slipping through the cracks (HubSpot, Notion)

📍Workflow Streamlining: I turn scattered systems into clean, repeatable workflows (ClickUp, Trello, Asana)

🔗 SOP Creation: Your processes documented, delegated, and scalable

🗂️ File & Data Management: Chaos to clarity organized docs, clean folders, searchable info (Google Drive, Dropbox)

🎗️Customer Support: Kind, quick, and consistent service that earns loyalty (WhatsApp Business, Loom, Slack)

🧾 Light Bookkeeping: Receipts tracked, reports tidy—no more end-of-month panic (Excel, Google Sheets)

💡Content Coordination: Smooth scheduling and content updates that keep your brand active (Canva, Notion).

Whether it’s setting up automations in Zapier, optimizing your Slack channels for speed, or making sure your systems work while you sleep, I’m the quiet engine behind your smooth operations.

I’m proactive, detail-driven, and calm under pressure. I don’t wait to be told I jump in, solve problems, and keep things moving.

If you’re ready to reclaim your time and run your business without the back-end weight, let’s talk.

You focus on growth—I’ll handle the rest.

 Explore my portfolio here: https://ruthukalibi.my.canva.site/

Take a peek behind the curtain to see how I organize chaos, streamline operations, and support leaders like you.