Rubee Ann Malabanan

I am an accomplished Executive Assistant with proven success in supporting CEOs, senior leaders, and entrepreneurs by streamlining operations and ensuring smooth day-to-day management. Over the years, I have built a reputation as the go-to professional for handling complex administrative tasks with precision, discretion, and reliability.

My experience spans across calendar and inbox management, global travel coordination, meeting and event organization, and stakeholder communication. I have worked with executives across multiple time zones, managing demanding schedules while anticipating needs before they arise. From arranging international business travel to preparing board-level presentations, I thrive on ensuring that every detail is handled so leaders can remain focused on the big picture.

What sets me apart is not just my organizational expertise, but my ability to adapt quickly, solve problems efficiently, and communicate effectively. I bring strong skills in relationship management, serving as a trusted liaison between executives, teams, and external partners. I am also proficient with today’s essential business tools, including Microsoft Office Suite, Google Workspace, Zoom, Teams, Slack, Asana, and Trello, allowing me to excel in remote environments where productivity and clear communication are vital.

Key strengths I bring include:

• Executive-level support: managing calendars, inboxes, and confidential information with accuracy and discretion.
• Travel and logistics expertise: coordinating complex itineraries and ensuring seamless execution of trips and events.
• Professional communication: drafting correspondence, managing stakeholder relationships, and maintaining executive presence.
• Document and presentation preparation: delivering polished reports and visuals that support strategic decision-making.
• Proactive problem-solving: anticipating challenges, staying one step ahead, and finding effective solutions.

I am passionate about being more than just an assistant—I see myself as a strategic partner to the leaders I support. My mission is to give executives back their most valuable resource: time. By managing the details, I create the freedom for leaders to focus on vision, strategy, and growth.

If you are looking for a dependable, resourceful, and highly organized Executive Assistant who can seamlessly support you in a remote capacity, I bring the skills, experience, and dedication to ensure nothing slips through the cracks and everything runs smoothly.