Profile
Rose Aneyna
Rozlan
Looking to earn more experience in the field while helping your company reach
its goals in excellent business. Detail-oriented and self-disciplined professional
bringing more than 10 years’ experience as an office administration.
Employment History
ADMINISTRATION
MAP Active Malaysia Sdn Bhd
Details
Senior Office Admin Executive Dec 2022 – Present
C2-10, Jalan Medan 32, Taman
Medan, PETALING, 46000,
Malaysia
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Responsible for all admin duties for Malaysia (50+ staffs) and Singapore (30+
staffs) office
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Greeting visitors at reception for all level with efficiency.
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Arranging travel and accommodation for all company staffs.
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Arranging post and deliveries also receiving parcel for all office
department including IT equipment, mails, contracts and operations
stock.
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Dealing with queries on the phone and by email from internal staff and
3rd party
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Organizing company staff engagement event eg. Break fasting, Hari
Raya open house, company teambuilding etc.
DRIVING LICENSE
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Coordinate with the agency for travel Visa
D
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Company business license, WRT license and work permit for expatriate
DATE / PLACE OF BIRTH
17 Sep 1987
Cherating Pahang
NATIONALITY
Malaysian
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Budgeting and handling company monthly petty cash
Skills
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Develop and maintain a filing system.
Microsoft Office Word
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Managing office supply and inventory
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PO creation for office and operations using SAP system. This includes all
operations and Office PO. (IT assets PO, Merchandising and Office
Suppliers)
Ability to Multitask
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Application of phone line, internet line for all stores and office including
drafting letter.
Computer Skills
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Become a contact person for office supplier and vendor (holding main
phone line)
Ability to Work in a Team
SAP System
Microsoft Excel
Communication skills
Languages
English
Malay
Temporary PA/Secretary for Country General Manager (Italian) & Secretary to
Director based in Singapore
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Organize and schedule meetings and events.
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Arrange accommodation and flight booking together with airport
transfer
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Monthly expenses claim using system
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Helping with report/proposal alignment, PowerPoint presentation and
printing.
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Arranging vvip visit accommodation and airport transfer
Admin Executive cum Office Manager at SHC Group (Foreign Construction
company), Kuala Lumpur
2011 — JUN 2021
Admin Executive cum Office Manager Oct 2011 – Nov 2022
responsible for the daily administrative activities of the executive offices.
- Organize and maintain file and record system
- Provide general administrative support including but not limited to: phones,
distributing mail, courier arrangement and cover reception area.
- Interacting with senior-level executives (C level), and all other levels of
employees.
-Maintains an ongoing calendar of reports, deadlines, and key dates and
incorporates these into a schedule
- Business traveling arrangement for local and overseas trip including VISA
application when needed.
- Greet and attend visitors for meeting etc.
-refreshment arrangement for company event or meeting
- Managed telephone and email communication systems and maintained office
supplies ordering office supplies with accuracy.
- Provides secretarial support by preparing, formatting, and printing
documents/information.
-Managed office space and office equipment.
Business Development Job
- Manage filing for tendering submission
- Compile documents for tender submission
HR duties
- Process expat visa from A – Z until getting approval (ESD)
- Update staff leave record
- Prepared staff’s monthly payslip and distribute
-Supports hiring processes by advertise vacancy, CV compilation, scheduling
appointments, conducting orientation, maintaining records and information.
-Maintains employee confidence and protects operations by keeping human
resource information confidential.
- Maintains employee information by entering and updating employment and
status-change data.
-Preparing memo, letter all related to HR eg. LOA, confirmation letter
Secretary/PA duties
- Compile and submit expenses claim for C's level
- Typing, formatting, and editing reports, documents, and presentations.
-Managing internal and external correspondence on behalf of senior
management.
-Scheduling appointments, maintaining an events calendar, and sending
reminders.
-take care Director asset in Malaysia like car and house in Malaysia eg. for
roadtax renewal, maintenance etc.
- manage booking for domestic and international traveling this including the Visa
when needed.
Personal Assistant to Senior Legal Counsel Office at Petronas Holding, Kuala
Lumpur (Contract under Elite Venture Sdn Bhd)
JUNE 2008 — NOVEMBER 2010
Clerical Work
- Organized talk event by Senior Legal Counsel Office
- Find a suitable date and Venue for each event.
- Draft email notice of invitation to participants.
- Issue Preliminary Background Feedback Form to participants.
- Prepare attendance list, send confirmation email for participants
and prepare Feedback
Form
- Order refreshment, booking projector and laptop.
- Record incoming and outgoing mail
- Doing Photostat, fax and scanned document for department
- Manage department filing, labeling file and make File list for reference.
- Prepare memo, letter and email for department.
Education
Diploma in Multimedia, University Kuala Lumpur, Kuala Lumpur
JUNE 2005 — JUNE 2008
Internships
Multimedia Departmnt at FAMA, Gombak
JANUARY 2008 — MAY 2008
Doing my internship at Federal Agriculture Marketing Authority (FAMA) in
Penyebaran & Multimedia section.. Joining the committee meeting for the
publication of the FAMA magazine. Minute of meeting. Helping FAMA staff to
key in the data using Microsoft office. Updating the FAMA website. Designing the
layout using Adobe Photoshop. Managing letters and doing admin job.
References
References available upon request
Courses
Microsoft Office Course (Excell, Word, Power Point by Armels Academy)
JULY 2021 — JULY 2021
