Refiloe Kotele

(--Location - Bloemfontein, South Africa Refiloe F. Kotele Project Administrator/Project Manager/Virtual assistant/administrative assistant SUMMARY . (experience, qualities, and skills) ● I have extensive experience as an assistant project manager (2013 - 2016, 3 years), a project manager (2016 - 2023, 7 years), contracts manager (2014 - 2016, 2 years), water engineering technologist -, 7 years), a resident engineer (2016 - 2023, 7 years).and an ESL and kindergarten teacher -) SKILLS ● ● ● ● ● ● ● ● ● ● ● ● ● Microsoft Office and Google-suite Microsoft Projects Project Management and administration and events management Strong attention to details Work well individually and in a team Meeting setting, chairing, and minuting Expense tracking and reports Easily adaptable to changing environments Growth Mindset Stakeholder management Data entry and internet search Managing Client's inbox Critical skills ● ● ● ● ● ● Fast learner, self-starter flexible and proactive, works well in fast-paced environments Excellent verbal and written communication skills Excellent multitasking (handling multiple critical requests) and analytical skills and ability to meet tight deadlines Excellent organizational and time management skills Resourcefulness, Grit, and resilience Electron Record management and filing ● ● ● ● ● ● ● ● ● ● ● Highly patient and self-motivated Strong professional skills Handling of confidential, sensitive with appropriate discretion String problem solving and planning and follow-up skills Full support of Executives Calendar Management, scheduling, travel and accommodation bookings, and prioritization skills Confidentiality and discretion Managing Up Customer service Writing correspondences Problem-solving and emotional intelligence EDUCATION In Progress Professional Foundations, ALX Completed 03/09/2024 Virtual Assistant certificate, ALX Graduated 19/05/2023 Construction Management certificate, Columbia University Graduated 31/07/2023 120-Hour TESOL certificate, World TESOL Academy Graduated 31/12/2015 B. Tech. Civil Engineering, Central University of Technology EXPERIENCE 01/2023 – 01/2024 Administrative Assistant, Tiny Tots Early Learning Center– South Africa Duties: ● Responsible for all administrative duties, including organizing, managing, and keeping the office running, report writing, schedule management, invoicing and payroll, ● ● All clerical and organizational tasks such as filing, appointment setting, data entry, phone etiquette, and drafting and sending correspondences (emails, letters, etc.) Directing communication between colleagues and clients and ensuring customer satisfaction. 11/2016 – 01/2023 Project Manager, Dibetsi (Pty) Ltd – South Africa Duties: ● Planning, organization execution, and project completion within a specified budget time and scope. Project costing and estimations, project scheduling, identification and monitoring of project deliverables, progress reporting (both verbal and written), quality control, and resource allocation management. ● I lead and mentor team members, define project goals, and communicate and liaise with stakeholders. ● Risk and conflict management. 01/2013 – 05/2015 Project Administrator/Assistant Project Manager, Kagiso Shanduka Trust– South Africa Duties: ● Responsible for all administrative duties relating to the project including documentation, filing, organizing, managing project meetings, dealing with queries telephonically and via email, correspondence management, ● Budget and time management, collecting and analyzing project data, compliance management, preparation of progress reports, purchase orders, managing and altering contracts ● Directing communication between colleagues and clients and ensuring customer/stakeholder satisfaction.