Rachelle Ann

Rachelle Ann Chavez Executive Assistant Phone: - / Email:-Technical Skills: ERP/CRM: Odoo (financials, inventory) ClickUp: (Project Management) Specialized Software: Brillon (maids), Workstair (field ops), Resource Guru (scheduling) Logistics: DHL/FedEx, import/export ops Compliance: Tasheel, SIRA, TARS, Ejari, DEWA Microsoft Office 365 Core Competencies: Legal/Financial: Contract drafting (NDAs, talent agreements), financial reporting, pricing strategies Operations: Supply chain mgmt., inventory mgmt., payroll & crisis logistics Compliance: UAE regulatory expertise (full-cycle documentation) Event Mgmt: Large-scale events (F1, Joy Awards, MDFW 7 Dogss), celebrity liaison (Bollywood stars). Leadership Skills: Cross-cultural team leadership Startup adaptability Vendor/supplier negotiation (EU/UK sourcing) Board meeting facilitation (agendas, minutes) Calendar Mgmt. PROFESSIONAL EXPERIENCE Red Events Services LLC - Assistant Coordinator / Jul 2024 to May 2025 / UAE, Dubai Closed 2 high-profile talent agency contracts with legal/management teams. Spearheaded coordination for the event Formula 1, Modest Fashion Week (Abu Dhabi) Joy Awards & 7 Dogss (Saudi) Partnered with A-List, Top Tier Bollywood Celebrities, Influencers, Sports and E-sports Musician etc. ensuring smooth collaborations. Managed board meetings & legal docs (contracts, NDAs, meeting minutes) Improved HR processes recruitment, interviews, onboarding Key Achievements: Increased the total attendees for fashion show up to (+40% attendance) Accurate event forecasting through data analysis. Two Soul Clothing Trading LLC - Personal Assistant / Feb 2023 to Jun 2024 / UAE, Dubai Finance & Operations handled payroll, budgets, financial reporting, pricing strategies with QR code tracking and managed inventory and packaging efficiently Procurement & Logistics sourced materials globally and locally and managed international shipments via (DHL/FedEx) to ensured on-time production and quality. Executive Support assisted CEO with admin and marketing tasks, managed owner communications and purchases and maintained secure document systems. HR & Compliance processed all financial documents, organized company records and handled full recruitment process. Key Application Systems: DHL & FedEx Portals – Logistics and shipment tracking Odoo ERP– Financial, inventory, and customer management Resource Guru – Staff scheduling and resource allocation Last Race Rent a Car - Secretary / Jan 2021 to Jan 2023 / UAE, Dubai Executive Support & Administration managed CEO's schedule and priorities efficiently and maintained all legal documents (contracts, licenses, staff records etc.) Financial Management prepared monthly car rental reports (income/expenses) verified bank statements for accuracy (bank reconciliation) and Processed DEWA, Cheque payments and Ejari renewals. Operations & Compliance handled all vehicle registrations via TARS system and resolved customer deposit issues quickly. Key Applications: TARS, RTA Portal for Car Renting Vehicles MNH Documents & Nemr Alshara Security - Secretary /Aug 2018 to Nov 2019 / UAE, Dubai Document Management managed visas, IDs, and legal docs for 100+ companies. Achieved 100% compliance on all submissions Streamlined renewals for faster processing Operations & Liaison ensured timely regulatory submissions. Main contact for government and partners Admin Support handled confidential owner matters and maintained secure filing systems. Key Applications: SIRA Portal for all Security Guards and Bouncers. Fire Defence - Administrative Secretary /Apr 2016 to May 2018 / UAE, Dubai Compliance & Safety maintained fire safety records and permits, ensured 100% regulatory compliance. Project Coordination organized inspections and site visits and managed vendor and contractor relations. Operations & Admin handled procurement and financial docs, maintained secure document systems and provided executive support. Saghi Tourism and Travels - Travel Consultant /Jun 2014 to Nov 2015 / UAE, Dubai Philippine Market Specialist Main contact for PH travel & visa processing Prepared all travel documents (visas/passports/insurance/tickets) Created custom travel plans (flights/hotels/local tips) Worked with embassies to fix issues fast Kept 100% updated on PH travel rules Built strong client relationships Al Bassam Centre - Sales Associate /May 2012 to May 2014 Assisted customers & ensured positive shopping experience Maintained product knowledge (features/pricing/promos) Recommended products based on customer needs Managed stock levels & inventory reporting Handled customer concerns professionally Maintained store displays & layout Worked flexible hours (weekends/holidays) CERTIFICATIONS Asian Touch International Institute Inc. (Watering and Beverage Services - Barista) Philippines, Marikina. Filipino Association for Computer Excellence (DLMT - Desktop and Laptop Maintenance & Trouble Shooting) UAE, Dubai. Emirates Civil Defense Academy (Fire Safety Fundamentals and Proper use of Fire Extinguisher) UAE, Dubai.