Praveen Prabhakaran | Freelancer Resume

CURRICULUM VITAE KAIVILAKKIL PRABHAKARAN PRAVEEN ________________________________________________________________________ CAREER SUMMARY: To obtain a better resourceful secretarial job with the reputed companies and to offer my experience in the field of Office Administrative cum Executive Secretarial job. Also, to utilize the project experience gained from the various projects of MIs. Al-YusurTownsend & Bottum (AYTB) in Jubail, K.S.A. Al-Muhaidib Contracting Co. in Jeddah, Kingdom of Saudi Arabia and M/s. Consolidated Contractors International Company (CCIC) Qatar ;Petrofac Emirates LLC, Abu Dhabi UAE as a value added substance to enhance the administrative/secretarial job, professionally Over 24 years’ experience. SKILLS: Strong office administrative skills with ability to handle the secretarial types of Executive Management jobs to schedule and assists the superiors at their day-to-day business matters. CAREER HISTORY: With M/s. Petrofac Emirates LLC. Abu Dhabi, UAE-From 2010 to 2020 From July 4th 2019 to date, Subcontractor Sr. Secretary-Subcontract Department Qusahwira Field Development Phase-II Project-PE-104-Client- (Abu Dhabi National Oil Company ADCO) –Client. Nature of work as follows: Updating Incoming and Outgoing letters in log sheet. Distribution of outgoing letters, internal distribution (marking in distribution matrix for the concerned departments) of incoming letters. Distributing outstanding incoming letters to reply for the concerned department heads. Submitting SIPC's (Subcontractor Interim Payment), Subcontract Agreements (SA) Letter of Assistances (LOA), Variation Orders, (VO) Performance Bank Guarantee’s (PBG), Advance Payment Bank Guarantee’s (ABG) and Requests For Subcontractor’s Approvals (RFA) for getting approval from concerned Personnel. Tracking approval status of invoices in New Gen. Updating after the approval in log sheet and distributing weekly basis to the concerned personnel. Updating SIPC's in respective subcontractor folders once getting approval/barcoding from accounts. Maintaining all Subcontractors related documents in timely manner. Achieving all documents in physically and electronically. Uploading high MB documents in SFTP-file Zilla, and SharePoint for downloading documents for Vendor’s and Subcontractor’s. Page 1 of 7 CURRICULUM VITAE KAIVILAKKIL PRABHAKARAN PRAVEEN ________________________________________________________________________ (From 2017 April- to 2019 July, Materials-Document Controller) ZADCO (Zakum Development Company) Project, Marshaling Yard, Musaffah. Nature of work as follows: • • • • • • • • • • • • • • • • • • • • Closed pending of MRV’s (Material Receiving Voucher) around 4000 for invoicing purpose is an achievement and got appreciation from the Top Management. Updating and assigning numbers for all Permanent and Temporary receiving materials in Daily Materials Receiving Service Report log (DMRSR) sheet. Requesting LMSR (Local Materials Service Request) Location assigned for the Islands to Expeditors, updating details in DMRSR. Preparation of MRV (Material Receiving Voucher) in SMCS (Site Materials Controlling System) Requesting SRN (Shipment Request Notification) numbers for receiving DN’s (Delivery Notes) to Expediting Department Requesting for closing SRN/SN in PPCS (Procurement Purchasing Controlling Systems) /SMCS to logistics department as per receiving DN’s in Marshaling Yard Providing Detailed Packing Lists as per the requests from Island MC’s As per requirements from Islands MC’s coordinating with Expediting Team and providing MTC/Test Certificate/s Batch Certificates Updating Daily truck log sheet as per receiving the Permanent materials Assisting MC (Material Controllers) for preparing Materials Transfer Receipts (MTN) & (MIVR-Material Issuance Request Voucher) in SMCS MRV’s Stock updating in SMCS and updating in DMRSR (Daily Materials Receiving Report) log sheet. Distributing Daily Material Status to concerned Personnel. Distributing weekly DMRSR to all Island Personnel. Archiving physically all MRV’s after updating the stock Updating and assigning numbers for all Permanent and Temporary receiving materials in Daily Materials Receiving Report log sheet. Requesting LMSR/Location assigned for the Islands to Expeditors, updating details in DMRSR. Preparation of MRV (Material Receiving Voucher) in SMCS Requesting SRN numbers for receiving DN’s to Expediting Department Requesting for closing SRN/SN in PPCS/SMCS to logistics department as per receiving DN’s in Marshaling Yard Providing Detailed Packing Lists as per the requests from Island MC’s As per requirements from Islands MC’s coordinating with Expediting Team and providing MTC (Materials Test Certificates) Batch Certificates Updating Daily truck log sheet as per receiving the Permanent materials Page 2 of 7 CURRICULUM VITAE KAIVILAKKIL PRABHAKARAN PRAVEEN ________________________________________________________________________ • • • • • • • Assisting MC for preparing Materials Transfer Receipts (MTN & MIVR) in SMCS MRV’s (Materials Receiving Voucher) Stock updating in SMCS and updating in DMRSR (Daily Materials Receiving Report) log sheet. Coordinating with MC’s during vacation of Material Supervisor for their inspection of materials. Distributing Daily Material Status to concerned Personnel. Distributing weekly DMRSR to all Island Personnel. Archiving physically all MRV’s after updating the stock Stock updating for Commissioning materials. Generating documents for Invoice submission for COMPANY’s requirements. From 2012 January to 2017 March, Project Secretary with Project Director/Construction Director (Zakum Development Company) ZADCO-Client, PE-103 - Artificial Island Project Abu Dhabi, UAE. Nature of work as follows: Receiving Incoming letters from Client updating and distributing to the concerned departments and updating in log sheet. Distribution of outgoing letters to Client and updating in log sheet. Distributing outstanding letters to the concerned department heads for giving outputs to Client in weekly basis. Preparation of Minutes of meetings, getting approval and distributing to the concerned departments. Controlling all Incoming and Outgoing letters and updating and uploading all correspondences in Company provided Petrocept (System generated Documents tracking system). Coordinating with Project Management Team meetings (Daily, Weekly and Monthly) with Client and updating the minutes for the meetings, distributing to the all concerned departments after getting approvals. Coordinating with Department Managers with their day to day activities. Arranging all meetings with Client and Project Management Team with presentations in Power point as per their requirements. Coordinating with IT Team for newly joining employees for getting folder access and approving as per the protocol of the Project. Submitting in online for getting Letter Of Assistance approvals of Vendor’s and Subcontractor’s requirements for Vehicle and manpower hired activities with Higher Page 3 of 7 CURRICULUM VITAE KAIVILAKKIL PRABHAKARAN PRAVEEN ________________________________________________________________________ authorities of Government personnel and distributing the concerned people as per their requirements. Getting approvals for all correspondence from Project Director and distributing to all departments for further action. Covering all duties and responsibilities during the vacation of Project support & Control Manager’s Secretary. Scheduling meetings, business trips of Project Director/Construction Director in calendar as per the instructions. Coordinating with all Vendors and visitors for scheduling the appointments with Project Director. Archiving all documents physically and electronically in Company’s file Management system. M/s. Petrofac Emirates LLC Ltd- Abu Dhabi, UAE 2010-to date) From June 2010 to December 2011, Project as Project Secretary for Project Secretary for Project Director and Construction Director. EPC (Engineering, procurement & construction for oil & gas and other facilities) for ASAB Full Field Development Project (FFD - JI-193) (Abu Dhabi National Oil Company ADCO) –Client. Nature of work as follows: To Provide office support services in order to ensure efficiency and effectiveness within the Site Office. Receiving, direct and relay telephone messages and fax messages Receiving Client Personnel official telephone calls and messages absence of Project Director and Construction Director and also calls from Subcontractors and Vendors arranging appointments and meeting schedules, receiving and distributing fax in a timely manner. Direct the general public to the appropriate staff member Especially Subcontractors and Vendors directing them to the concerned person for their appointments and day to day business activities. Page 4 of 7 CURRICULUM VITAE KAIVILAKKIL PRABHAKARAN PRAVEEN ________________________________________________________________________ Maintaining the general filing system and filing all correspondence All official correspondences (incoming and outgoing) are sending through email by scanned and controlling by logging company provided login system (PETROCEPT). Archiving all correspondences electronically and physically through an organized filing system. Assisting in the planning and preparation of meetings, conferences and conference telephone calls Arranging day to day Site Department Managers, Superintendents and Supervisors meetings, Weekly Progress Meetings, Monthly Progress Meetings, preparation of Power Point Presentations and Spread sheets arranging Conference and Conference calls as instructed from Project and Construction Directors.’ Maintaining an adequate inventory of office supplies All types of office suppliers and office equipment’s ordering and arranging and supplying in a timely manner and maintaining a systematic record. Assisting word-processing and Secretarial support Assisting and making all types of confidential documents, letters on a word processing system. After getting approval of all correspondences from Project and Construction Director’s, distributing through email for the concerned personnel and also assisting department Managers for their secretarial help such as letter drafting and documentation. From July 20007 to January 2010 Project Secretary of Project Director M/s. Consolidated Contractors International Company (CCIC) New Doha International Airport, Midfield Area Access System, MAT Project-CP27 Doha, Qatar. (Main Contractor CCIC, Client Representative Overseas Bechtel Incorporated, Client New Doha International Airport (NDIA). My basic job responsibility is to schedule the appointments and meetings for the Management both internally and externally as directed and following through the action items. Providing secretarial assistance in document creation, editing and finishing. Answering telephone calls address queries (where relevant) or redirect calls appropriately and take messages. Receiving documents for approval of the Project Director. Developing, implementing and maintaining a filing system to assure timely retrieval of working documentation processes and logs a variety of documents and data, initiating follow-up on pending matters. Co-coordinating visitors of the Project Director during his absence satisfactorily. Maintaining files and documents electronically. Sending and Page 5 of 7 CURRICULUM VITAE KAIVILAKKIL PRABHAKARAN PRAVEEN ________________________________________________________________________ receiving faxes on behalf of the function and arranging distribution. Coordination and distribution of documents. Responsible for handling administrative, technical and management procedures are being followed in day-to-day running of the department and to provide comprehensive secretarial services of the department head and staff. From July 2006 to January 2007 - Executive Secretary to General Manager Al-Muhaidib Contracting Company (Construction-Civil) at Jeddha in Kingdom of Saudi Arabia. My basic job responsibility is to schedule the meetings, reports, notes, statements for all the department managers, preparing the agenda of the meetings, letter typing, monitoring telephone calls, sending and receiving faxes, distribution of mails, photocopying of documents, preparation of charts and other related clerical duties, to coordinate with client and visitors. Handling of administrative, technical and management procedures are being followed in day-to-day running of the department and to provide comprehensive secretarial services of the department head and staff. Worked as Office Administrator in C-DAC Pace Computer Education Centre (A scientific society of Ministry of Information technology, Government of India, Parur, Kerala) From 2000 December to April 2006 Responsible for office administration, course coordination and day-to day office activities. Assisting faculty in computer lab. From 15 April 1992 to Oct. 2000 - Senior secretary/ Project Coordinator M/s. Al- YusurTownsend Bottum (AYTB) as a at their various completed projects in the Jubail industrial City, Kingdom of Saudi Arabia. details given below: Project Secretary - (Petrokemya Oleflns -Ill and Rastanura, (Outside Battery Limit Project, Electrical & Instrumentation and Mechanical package- Main contractor Mitsui Eng’g & Ship Building Arabia Lid.) Project Coordinator- Saudi Iron & Steel Company (Hadeed) Cold RoIling Mill Project, (Mechanical Piping Erection package) with the main contractor, Saudi Voest Alpine Co. Ltd Page 6 of 7 CURRICULUM VITAE KAIVILAKKIL PRABHAKARAN PRAVEEN ________________________________________________________________________ Site Office Manager-1997 june-1998 Saudi Aramco Refinery- Upgrade project (Mechanical package) with the main Contractor Bugshan & Stone Webster Co. Ltd. Saudi Petrochemical Co. (SADAF), in, Jubail- May-Saudi Petrochemical Co. (SADAF), in, Jubail, KSA. Worked in various capacities as Sr. Secretary/Executive Secretary in different departments. Camp Secretary-1992 April-1994 AYTB (Al-Yusr Townsend & Bottum Co., Ltd.) Bachelors camp in Jubail. April 1990 to Feb.-1992 Micro- Point- (Cochin (India) Worked as a Data entry operator and office coordinator to handle the day to day administrative jobs of the institute. Personal Details Date of Birth : 11 May 1965 Place of Birth : Edavanakad, Cochin, Ernakulam District, Kerala, India Name of Father : (Late) P.N. Prabhakaran Name of Mother : K. B. Kamalam Permanent Address : Sithara, Edavanakad, Ernakulam, Kerala -682502 Present Address : Rani Nivas, Thakattukara, Aluva-6, Ernakulam, Kerala Marital Status : Married with two kids Name of Spouse : Rani Praveen Passport No# : T- Expiry Date : 03 November 2029 Place of Issue : Abu Dhabi Contact Mobile no# in India : - Page 7 of 7 CURRICULUM VITAE KAIVILAKKIL PRABHAKARAN PRAVEEN ________________________________________________________________________ Educational Details : Diploma in Computer Applications (Excel, MS Word, PowerPoint, Petrocept, SPF, PPCS, SMCS ,Windows XP, Microsoft Word, Excel, Power Point, lotus 123.Wordperfect windows & Dos, Professional write, Mail and Label Program, Paper Port for scanning.) If it requires, a detailed summary of the experience can be provided for any reference, in respective area of work and organizations. I trust my above personal information is enough for you to evaluate my abilities and lam more than happy to demonstrate it practically. Sincerely, K.P. Praveen ******************************************** ******************************* ******* Page 8 of 7