Praveen Prabhakaran

I'm a gulf returned candidate having 25 years of Middle East Gulf experience with potential employers in Kingdom of Saudi Arabia, Qatar and United Arab Emirates, Abu Dhabi, with a capacity of an Executive Secretary to the Project Management reporting to directly to the Project Director.

Last 10 years worked with Petrofac LLC Abu Dhabi , Client Abu Dhabi Oil Company(ADCO).

The work flow described as below:

Official Incoming letters from Client-ADCO to Petrofac-Company

• Receiving of official incoming letters, approved minute of meetings and finally approved Policy and Procedures from the client.
• Scanning the letters and distributing to the concerned departments (Petrofac our Company) personnel's for their actions/information's.
• Updating in Excel log sheet and uploading in Company provided system made folders.
• Distributing letters status report created in Excel both incoming and outgoing correspondences whether replied to Client or not reply status to Company's concerned personnel's for their actions.

Official Outgoing letters from Petrofac-Company to Client-ADCO

• Preparing of official outgoing letters, minutes of meetings and getting approval from Project Director.
• All approved outgoing letters and minutes of meetings are scanning and distributing to the Client and Company personnel's for their further actions/information's and recommendations accordingly..
• All correspondences updating in Excel log sheet and uploading in Company provided system made folders.
• All correspondences are uploading in common folder for retrieving concerned personnel's for their day to day business activities.
• Preparation of PowerPoint presentations for the client and Companies department/monthly meetings as per the requirements.
• Preparation of Flowcharts in Excel and revising periodically necessary changes instructed by department Managers. After getting approval from Project director distributing to the Client and concerned personnel's.
• Arranging Weekly and Monthly meetings timely and updating Project Directors Calendar.
• Monitoring phone calls of Project Director arranging visitors appointments as per the availability.
• Assisting all department Managers/engineers and supervisors for their day to day official business activities.