Oguns Janet Omowunmi
$25/hr
Ops & Automation VA | GHL · Airtable · Zapier · Make | Systems That Run Without You
OGUNS JANET OMOWUNMI
AI & No-Code Automation Specialist | Business Process
Optimization | Remote Operations Systems
PROFESSIONAL SUMMARY
Automation-focused operations specialist with 1+ year of experience designing scalable
workflow systems for startups and remote teams. Proven track record of eliminating
manual processes (up to 80%), building relational databases, and implementing
cross-platform automations using Airtable, Zapier, Monday.com,GHL, Make.com and
Google Workspace. Combines operational experience with technical execution to deliver
structured, measurable systems that improve visibility, accountability, and execution
speed.
CORE COMPETENCIES
● Business Process Automation (BPA)
● Workflow Architecture & System Design
● Relational Database Design (Airtable)
● CRM Implementation & Optimization
● API & Multi-Platform Integrations
● Task & Project Management Systems
● KPI Dashboards & Reporting
● Remote Operations Management
● SOP Development & Process Documentation
TECHNICAL SKILLS
Automation & Systems
Airtable (Advanced), Zapier (Multi-Step Workflows), Monday.com, Google Sheets
(Advanced Formulas), CRM Automation, Webhooks (Foundational), Data Modeling,
Workflow Orchestration
Platforms & Tools
2
HubSpot, Notion, Trello, ClickUp, Slack (Workflow Automation), Google Workspace, Zoom,
Meta Business Suite
AI-Enhanced Operations
ChatGPT & Claude for workflow optimization, AI-assisted documentation systems,
prompt engineering for operational efficiency
PROFESSIONAL EXPERIENCE
Be The Change Collective (USA) — Remote
Wellness Operations & Automation Lead | March 2025 – Present
● Architected automation-driven content and event operations systems supporting 8+
Instagram Live events, scaling viewership from 5,000 to 100,000+ within 14 days.
● Designed cross-platform workflows (Notion, Trello, Slack) reducing coordination delays and
improving remote execution efficiency.
● Built structured task delegation and accountability systems enabling seamless
management of a distributed 2-member team.
● Documented standardized event SOPs, enabling consistent execution and contributing to 5
external speaking invitations for the CEO.
● Implemented engagement tracking dashboards measuring views, participation, and
post-event conversion metrics.
Moving Forward Post Miscarriage — Remote
Executive Assistant & Systems Coordinator | February 2025 – June 2025
● Designed secure client intake and session management systems ensuring structured
backend operations for an emotionally sensitive wellness practice.
● Automated appointment reminders and email templates, reducing manual follow-ups and
improving client responsiveness.
● Managed confidential scheduling, documentation, and inbox operations to streamline
weekly session coordination.
LINC Technology LLC — Florida, USA (Remote)
Recruitment Operations & Automation Assistant | January 2024 – November 2024
● Built applicant tracking system in Google Sheets supporting 30+ job postings and
multi-stage hiring workflows.
● Developed Zapier automations that reduced manual email communication by 80% through
triggered confirmations, interview invites, and rejection sequences.
3
● Designed recruitment pipeline dashboard providing real-time visibility into candidate
status and hiring bottlenecks.
● Standardized hiring documentation and workflow processes to improve internal
consistency and response times.
SELECTED AUTOMATION PROJECTS
Car Sales Operations Management System (Airtable)
● Architected 4-table relational database tracking 15+ vehicles across 7 preparation stages
(purchase → sale readiness).
● Built automated task completion alerts and SLA-based stage delay detection system.
● Developed real-time operations dashboard improving visibility across 4 staff members.
● Reduced manager time spent on manual status tracking by approximately 70%.
Candidate Directory & Enquiry System (Airtable)
● Designed searchable public-facing candidate directory with multi-filter capability (location,
rate, availability, skills).
● Integrated automated enquiry capture system eliminating manual lead follow-up.
● Connected Calendly booking and Stripe payment flows to streamline talent placement
process.
Event & Calendar Sync Automation (Airtable + Google Calendar)
● Built two-way event synchronization workflow eliminating double-entry scheduling.
● Implemented automated creation and deletion logic maintaining calendar accuracy and
reducing scheduling conflicts.
CERTIFICATIONS
● Certified Virtual Assistant — Digital Exchange Academy (DEXA), 2024
● Professional Virtual Assistant — African Leadership Center (ALX), 2024
● Advanced Virtual Assistant Skills Training — Erin Booth, 2024
● In-Demand IT Skills Training — Digital Witch Support Community, 2025
