Ngozi Isu

Edresa Nigeria Limited PROJECT CHARTER Edressa Nigeria Limited Product Launch Project Charter Project Overview: The Product Launch project aims to develop a product and introduce it into the market. It is an initiative to make a quality laundry product that will be gentle on fabrics, gentle on the skin, affordable, and meet the needs of the target audience. It is an avenue to create awareness about the product, emphasizing its benefits to consumers, reach a large audience and record huge sales. The project will deliver quality environmentally friendly laundry detergent to consumers at a reasonable price, ensure product availability at all times and help reduce the unpleasant environmental impact of other products. Project Objectives: S/N OBJECTIVES 1 To carry out market research to identify the target audience, their needs and expectations. 2 To identify competitors, their activities and how to beat competition with our product offering. 3 To develop a product in line with the needs of the identified audience, bearing in mind the activities of competitors. 4 To produce a cost effective product and ensure it is affordable to the target audience. 5 To make a product that washes clean, gentle on fabrics, soft on skin and environmentally friendly. 6 To create awareness about the product. 7 To showcase the product’s differentiating features/benefits to the target audience. 8 To drive sales and gain 30% market share within 12 months of product launch. 9 To maximize the impact of the product on the long-run and establish a strong presence. 10 To monitor after launch performance, gather feedback for possible Edresa Nigeria Limited improvement. Project Scope: The project scope includes market research, competitors analysis, product idea generation, sourcing and procurement of raw materials, developing a laundry detergent, testing, refining, training and launching the same to target audience. It does not include sourcing for funds, engagement of other personnel aside project personnel, procurement, servicing & repairs of plants and machinery for production, procurement of consumables like printing papers, cartridges & inks etc. It will encompass market research, product development, testing, refining, production and launch of the product. The process will commence with market research to identify the needs of the target audience, analysis of competitors’ activities, making sure that regulatory compliance is in place, in depth analysis of the operating environment vis a vis our strengths, weaknesses, opportunities and threats, develop a laundry product based on the outcome of the research, source raw materials, produce a prototype, ensure quality assurance testing, refining and final production. It will also take into account product branding/packaging, marketing strategies, pricing, promotional activities and distribution channels to reach the target audience without delay and ensure product availability. After the launch, the project will extend further to monitor product’s performance, gather feedback for possible improvement. This project does not include: building or sourcing for Warehouse, procuring delivery Trucks. Deliverables: The project will deliver the following key deliverables: S/N Deliverable Outcome 1 Market research Kick-off meeting, project charter Analysis on Target Potential Competitors. 2 Certificate of regulatory approval and compliance This will enable us to proceed with the project. 3 Prototype Create prototype of product for stakeholders’ assessment and feedback. 4 Laundry detergent The product to meet the needs of the target audience. 5 Launch of product Create awareness of the product and introduce it to the target audience. 6 Distribution channels Availability of products to target audience. 7 Post-launch performance evaluation Feedback from Audience, customers for Edresa Nigeria Limited improvement. The project stakeholders include: Stakeholder Name Project Manager Ngozi Project Sponsor Edresa Nig. Ltd. (Andrew) Research & Development Officer Reg Project Supervisor Donald Finance Director Annabel Product Manager Paul Marketing Manager Tony Quality Assurance Officer Tessy Legal Officer Monalisa Human Resource Officer Queen Constraints: The project will operate within the following constraints: S/N Constraint Impact 1 Inability to obtain the necessary This will impact the project if approval is regulatory approval and compliance not obtained. 2 Cost of raw materials The high cost of raw materials can affect the quality and quantity of the final product. 3 Unavailability of raw materials Unavailability of raw material can impact production of the final product. 4 Scarcity of Forex Scarcity of foreign exchange negatively impact the final product. 5 Rising cost of Diesel The cost of Diesel is skyrocketing, This will impact the total cost of production and can Edresa Nigeria Limited consequently the price of the product. Assumptions: The project is based on the following assumptions: S/N Assumptions Impact 1 Regulatory approval will not delay Project cannot commence without approval 2 Forex will be sourced easily @ N1000 to a dollar Increase in cost of project 3 Cost of materials will remain stable over time The project cost will be affected. 4 Cost of diesel will increase at a very high Increase in overall running cost. rate 5 Equipment will run at optimal capacity Project will be delivered as planned Risks: The project involves the following identified risks: S/N Risk Impact Mitigation 1 High inflation Due to rise in inflation, the Add extra 20% of cost of cost of materials will materials generally increase 2 Equipment breakdown Delay in production. Overall Equipment before commencement of project. Roles and Responsibilities: S/N Role Responsibility 1 Project manager Responsible for planning, coordination Edresa Nigeria Limited and monitoring of the project 2 Project Sponsor Provides funds Responsible for procuring ingredients and cooking the dish 3 Research & Development Officer Carry out research, report findings and development product to meet identified needs of target audience 4 Project Supervisor monitoring budgets and costs, handling calls and correspondence, purchasing materials according to project requirements, liaising with suppliers and contractors, and participating in managing the schedules and activities of other team members. 5 Finance Director Disburse funds management. as approved by 6 Product Manager Understanding and representing user needs. Monitoring the market and developing competitive analyses. Defining a vision for a product. Aligning stakeholders around the vision for the product. Prioritizing product features and capabilities. 7 Marketing Manager Gather and analyze information to identify new markets and customers, demand for products, and efficacy of existing marketing campaigns and strategies. Conducts market research, sales forecasting, and strategic planning to assess and ensure the sale and profitability of products 7 Quality Assurance Officer Develop quality standards, conduct tests and identify issues in the production of our products. Work with the team to ensure our final product meet our organization's standards 8 Legal Officer Process and obtain regulatory approval and sort out compliance issues. 9 Human Resource Officer Project Team recruitment, training when the need arises. Edresa Nigeria Limited Project Manager: Ngozi has been appointed as the project manager and is responsible for overall project coordination, leadership, and decision-making. The project manager will ensure effective communication, stakeholder engagement, and successful project execution. Approvals: This project charter requires the following approvals: Project manager: ___________________________________________ (Name, signature & Date) Once approved, this project charter will serve as the guiding document for the Product Launch project, providing a clear direction and alignment to all project stakeholders. Edressa Nigeria Limited November 20, 2023 PROJECT SCOPE STATEMENT Edresa Nigeria Limited Edresa Nigeria Limited Product Launch Project Scope Statement Project Overview: The Product Launch project aims to develop a product and introduce it into the market. It is an initiative to make a quality laundry product that will be gentle on fabrics, gentle on the skin, affordable, and meet the needs of the target audience. It is an avenue to create awareness about the product, emphasizing its benefits to consumers, reach a large audience and record huge sales. The project will deliver quality environmentally friendly laundry detergent to consumers at a reasonable price, ensure product availability at all times and help reduce the unpleasant environmental impact of other products. KEY ELEMENTS OF THE PROJECT SCOPE STATEMENT: Project Objectives: 1. To carry out market research to identify the target audience, their needs and expectations. 2. To identify competitors, their activities and how to beat competition with our product offering. 3. To develop a product in line with the needs of the identified audience, bearing in mind the activities of competitors. 4. To produce a cost-effective product and ensure it is affordable to the target audience. 5. To make a product that washes clean, gentle on fabrics, soft on skin and environmentally friendly. 6. To create awareness about the product. 7. To showcase the product’s differentiating features/benefits to the target audience. 8. To drive sales and gain 30% market share within 12 months of product launch. 9. To maximize the impact of the product on the long-run and establish a strong presence. 10. To monitor after launch performance, gather feedback for possible improvement. Deliverables: 1. Market research, kick-off meeting, project charter: Analysis on Target Audience, Potential Competitors. 2.Certificate of regulatory approval and compliance: This will enable us to proceed with the project 3. Create prototype: Create prototype of product for stakeholders’ assessment and feedback. Edresa Nigeria Limited 4. Laundry detergent: The product to meet the needs of the target audience. 5. Launch of product: Create awareness of the product and introduce it to the target audience. 6. Distribution channels: Availability of products to target audience. 7. Post-launch performance evaluation: Feedback from customers for improvement. Project Boundaries: The project will focus on developing a product and introduce it into the market. It is an initiative to make a quality laundry product that will be gentle on fabrics, gentle on the skin, affordable, and meet the needs of the target audience. It is an avenue to create awareness about the product, emphasizing its benefits to consumers, reach a large audience and record huge sales. The project will deliver quality environmentally friendly laundry detergent to consumers at a reasonable price, ensure product availability at all times and help reduce the unpleasant environmental impact of other products. The following aspects are out of scope for this project: 1. Building or sourcing for Warehouse 2. Procuring delivery Trucks [Assumption 1]: [State the assumption and its potential impact on the project] [Assumption 2]: [State the assumption and its potential impact on the project] [Assumption 3]: [State the assumption and its potential impact on the project] Constraints: [Constraint 1]: [Describe the specific constraint and its impact on the project] [Constraint 2]: [Describe the specific constraint and its impact on the project] [Constraint 3]: [Describe the specific constraint and its impact on the project] Stakeholders: [Stakeholder 1]: [Describe the role and importance of the stakeholder] [Stakeholder 2]: [Describe the role and importance of the stakeholder] [Stakeholder 3]: [Describe the role and importance of the stakeholder] Project Approach: The project will follow Agile methodology. Key project management methodologies, such as [mention specific methodologies], will be utilized. Acceptance Criteria: Edresa Nigeria Limited The project deliverables will be considered acceptable based on the following criteria: [list the specific criteria or standards]. Change Control: All proposed changes to the project scope must go through a formal change control process. Change requests will be evaluated based on their impact, feasibility, and alignment with project objectives. Exclusions: The following items are explicitly excluded from the project scope: [list any items that are not included in the project scope]. This Project Scope Statement represents a shared understanding of the project's objectives, boundaries, deliverables, and constraints. It will serve as a reference for project planning, decision-making, and managing stakeholder expectations. [Your Company Name] [Date] WBS Project: Launching a new Laundry Detergent Project Deliverable: New Laundry Detergent 1.1 Idea Generation and Market Research: 1.1.1 Generate product ideas based on market trends, customer feedback, and internal Edresa Nigeria Limited brainstorming. 1.1.2 Conduct market research to understand customer needs and preferences. 1.1.3 Analyze competitor products and identify gaps in the market. 1.2 Concept Development and Testing: 1.2.1 Develop a detailed concept of the product including its features, benefits, and unique selling proposition. 1.2.2 Test the product concept with potential customers to gather feedback. 1.2.3 Refine the product concept based on the feedback received. 1.3 Business Analysis: 1.3.1. Evaluate the financial feasibility of the product. 1.3.2 Estimate costs of production, marketing, and distribution. 1.3.3 Forecast sales and profit margins. 1.4 Product Development: 1.4.1 Design and develop a prototype or sample of the product. 1.4.2 Test the product for quality, safety, and performance. 1.4.3 Make necessary modifications to the product design based on testing results. 1.5 Market Testing: 1.5.1 Launch the product in a limited area to test market response. 1.5.2 Gather customer feedback and make any necessary adjustments to the product or marketing strategy. 1.6 Commercialization and Launch: 1.6.1 Plan and execute a product launch campaign including advertising, public relations, and promotional activities. 1.6.2 Distribute the product through selected channels. 1.6.3 Monitor sales and customer feedback post-launch. 1.7 Post-Launch Review and Improvement: 1.7.1 Analyze sales data, customer feedback, and market response. 1.7.2 Identify areas for improvement and make necessary changes to the product or marketing strategy. 1.7.3 Plan for future iterations or extensions of the product. PROJECT SCHEDULE Here's the project schedule presented in table form: Edresa Nigeria Limited Task Task Name ID Start Date End Date Duration 1. Market research/Report 2/1/2024 31/1/2024 30 days 2. Regulatory approval and 2/1/2024 compliance 31/3/2024 90 days Project closure 7/10/2023 7 days 3 10 1/10/2023 Note: The above project schedule is a sample and should be customized based on the specific tasks and durations of your project. It provides a visual representation of the project timeline, including the start dates, end dates, and durations for each task. Remember to create another table to report the actual start and end time and duration for each project stage. PROJECT BUDGET Cost Element Cost N Edresa Nigeria Limited Direct costs -Labour 25,000,000 -Equipment 145,000,000 Indirect Cost -overhead 15,000,000 Contingency reserves 50,000,000 Risk Mgt 12,000,000 Procurement costs 18,000,000 TOTAL PROJECT BUDGET 265,000,000 Remember to record every expenditure against each cost in a separate table as well. PROJECT COMMUNICATION PLAN Project Name: Edresa Nigeria Limited Software Implementation Project Project Manager: Ngozi Isu Date: 14/9/2023 Edresa Nigeria Limited Stakeholder Analysis: Identify project stakeholders, their roles, interests, and communication requirements. Classify stakeholders based on their level of influence and importance. Communication Objectives: Ensure stakeholder engagement and alignment throughout the project. Facilitate effective collaboration and coordination among project team members. Provide timely and accurate project updates and information. Address and resolve any issues or concerns promptly. Communication Channels: Regular team meetings: Weekly project status meetings with the project team. Email updates: Periodic email updates to stakeholders highlighting project progress, milestones, and key decisions. Project management software: Utilize a project management tool for document sharing, task assignments, and team collaboration. Stakeholder meetings: Conduct meetings with key stakeholders as needed to discuss project status, risks, and upcoming deliverables. Status reports: Prepare and distribute regular status reports to stakeholders summarizing project progress, issues, and upcoming activities. Communication Frequency: Project Team Meetings: Weekly on Tuesdays at 10:00 AM. Stakeholder Updates: Monthly email updates and quarterly stakeholder meetings. Status Reports: Bi-weekly status reports are distributed every other Friday. Message Content: Project updates: Progress updates, milestones achieved, and upcoming activities. Risks and issues: Communicate identified risks, mitigation strategies, and actions taken to address issues. Key decisions: Share important decisions made during the project and their impacts. Change management: Communicate any changes to project scope, schedule, or requirements and their implications. Escalation and Issue Resolution: Escalation Process: In case of critical issues or conflicts, escalate to the project manager for resolution. Communication Channels for Escalation: Email communication with the project manager or scheduled meetings for urgent matters. Feedback Mechanisms: Solicit regular feedback from stakeholders through surveys or dedicated feedback sessions. Encourage stakeholders to provide input, suggestions, and concerns regarding the project. Edresa Nigeria Limited Review and Update: Regularly review the communication plan to ensure it aligns with project needs and stakeholder requirements. Update the plan as needed based on project circumstances or stakeholder dynamics changes RISK REGISTER Risk ID Risk Description Risk Category R001 Delay in Procurem Supplies ent Probability Impact Risk Rating Risk Response Strategy Responsible Party/Owner Low 6/20 Avoid Supply-chain manager High R002 Note: The above risk register template provides the basic structure for capturing and managing project risks. Each row represents a specific risk, and the columns include the risk ID, risk description, risk category, probability, impact, risk rating, risk response strategy, responsible Edresa Nigeria Limited party, and status. You can populate the template by filling in the appropriate information for each risk identified in your project. Additionally, you may customize or add more columns to suit your specific project needs, such as risk triggers, risk response actions, or risk mitigation plans. Market Analysis BUSINESS CASE Title: Business Case for [Project Name] Executive Summary Project Description Business Objectives Edresa Nigeria Limited Market Analysis Benefits and Value Cost Estimation Risk Assessment Financial Analysis Implementation Plan Stakeholder Analysis STAKEHOLDER ANALYSIS SAMPLE Project: Construction of a New Shopping Mall Step 1: Identify Stakeholders 1. Local Government Officials: They have the authority to approve building permits and zoning regulations. They are concerned about the project's compliance with city planning and regulations. 2. City Residents: The local community will be directly impacted by the mall's construction. Some residents might be in favor of the project due to increased job opportunities and shopping convenience, while others might be concerned about increased traffic, noise, and potential environmental impacts. Edresa Nigeria Limited 3. Environmental Activists: They are concerned about the ecological impact of constructing a shopping mall, particularly if it affects green spaces, wildlife, or water bodies. 4. Retail Business Owners: Existing shop owners might have mixed feelings. Some could see it as an opportunity to attract more customers, while others might worry about increased competition and potential negative effects on their businesses. 5. Construction Companies: They have a vested interest in securing the construction contract for the mall and ensuring the project's successful completion. 6. Local Employment Agencies: They see potential job opportunities for the community during the mall's construction and afterward, in the retail outlets and services. 7. Investors and Developers: They have financial interests in the project's success and the return on their investments. 8. Transportation Authorities: They are concerned about managing the potential increase in traffic around the mall area and its impact on existing transportation infrastructure. 9. Local NGOs: Non-governmental organizations might be interested in advocating for community interests, environmental preservation, or fair labor practices during construction and operation. 10. Media: Local newspapers, TV stations, and online news platforms have an interest in covering the project's development and its impact on the community. Step 2: Analyze Stakeholders For each stakeholder identified, analyze their level of influence and interest in the project. Use a simple matrix to categorize stakeholders into four groups: 1. High Influence, High Interest: Engage actively, involve in decision-making, and keep them informed regularly. (e.g., Local Government Officials, City Residents, Investors and Developers) 2. High Influence, Low Interest: Keep them informed but avoid overwhelming them with details. (e.g., Transportation Authorities, Construction Companies) 3. Low Influence, High Interest: Keep them satisfied by addressing their concerns and providing updates. (e.g., Retail Business Owners, Local NGOs, Local Employment Agencies) 4. Low Influence, Low Interest: Monitor these stakeholders but don't spend excessive effort on communication. (e.g., Media) Step 3: Develop Engagement Strategies Based on the stakeholder analysis, create appropriate engagement strategies for each group. For instance: Edresa Nigeria Limited 1. Regular town hall meetings and consultations with local government officials and city residents. 2. Environmental impact assessments and public consultations for addressing concerns raised by environmental activists. 3. Engaging retail business owners through surveys or meetings to understand their specific needs and address concerns. 4. Ensuring transparent communication with investors and developers regarding project progress and financial implications. 5. Collaboration with transportation authorities to develop a comprehensive traffic management plan. Step 4: Maintain Ongoing Communication Throughout the project, maintain ongoing communication with stakeholders, keeping them informed about project updates, addressing their concerns, and seeking feedback when necessary. Effective stakeholder management is crucial for project success and minimizing potential risks or roadblocks.