Nancy Mathia

Nancy Mathia Email:-Phone: - LinkedIn: www.linkedin.com/in/nancy-virtual-assistant PROFESSIONAL SUMMARY Highly organized and proactive Executive Assistant with expertise in calendar and inbox management, workflow optimization, and project coordination. Skilled at ensuring seamless communication between teams, clients, and stakeholders, allowing executives to focus on high-level decision-making. Known for anticipating needs, streamlining priorities, and making things happen with minimal supervision. Passionate about creating order from chaos and ensuring nothing slips through the cracks." KEY SKILLS         Inbox & Email Management Calendar & Task Management Project & Workflow Coordination Stakeholder & Client Communication Content Planning & Organization Prioritization & Time Optimization Problem-Solving & Proactive Decision-Making Google Workspace, Outlook, Asana, Trello, Slack ACHIEVEMENTS     Reduced scheduling conflicts by 20% through efficient calendar management. Increased project success rate by 15% by enhancing decision-making processes. Boosted social media engagement by 30% through strategic content planning. Improved office operations efficiency by 25% with workflow system enhancements. PROFESSIONAL EXPERIENCE Executive Assistant Graphite Solutions 2022 – 2024     Managed executive calendars, inboxes, and tasks, ensuring nothing slipped through the cracks. Organized and streamlined project coordination, reducing communication delays. Acted as the go-to person for problem-solving and ensuring smooth day-to-day operations. Improved task prioritization, enabling executives to make faster, high-level decisions. Administrative Assistant Safepak Manufacturing Limited 2018 – 2021    Enhanced office operations efficiency by 25% with new workflow systems. Helped set up a better filing system for production records and invoices, making it easier for the team to find important documents quickly. Assisted in scheduling and tracking supply orders, ensuring that materials arrived on time, which reduced delays in manufacturing. Managed emails and reports between different departments, helping the team stay updated and work together more smoothly Marketing Executive Assistant Hearts of Mercy 2023 – 2024    Coordinated content planning and optimized workflows for marketing campaigns. Managed communication between clients, teams, and key stakeholders to ensure smooth operations. Developed efficient systems for organizing priorities, improving response time and productivity. Social Media Assistant (Volunteer) BluShues Inc March 2024 – Dec 2024  Boosted social media engagement by 30% with a strategic content calendar  Optimized future strategies through detailed performance analysis. Tools & Software Expertise     Google Calendar, Outlook Slack, Zoom, Microsoft Teams Trello, Asana, ClickUp Google Workspace, Office 365 EDUCATION  Bachelor of Arts in Business Administration Strathmore University 2016  ALX Virtual Assistant Program ALX Africa 2024  Digital Marketing Specialization Coursera 2024 CERTIFICATIONS  Salesforce Administration Certification – Blind Institute of Technology (Ongoing)