Mustajab Hussain

MUSTAJAB HUSSAIN Remote Executive Assistant | Virtual Assistant | Admin & HR Support House no 3, Street no 5, City Attock, Pakistan PROFESSIONAL SUMMARY Dedicated and highly organized Executive Assistant with 6+ years of remote experience supporting US-based companies, including 5+ years providing direct support to a CEO and COO. Skilled in calendar management, travel coordination, email correspondence, research and reporting, expense tracking, and HR administration. Proficient in Microsoft Office, Google Workspace, and project management tools, with C1-certified English, a Master’s in Computer Science, and certifications in Generative AI. Trusted to handle confidential information with complete discretion. Seeking a long-term remote virtual assistant role. CORE SKILLS • • • • • Executive Support: Calendar & meeting management, travel coordination (domestic and international) Communication: Inbox management, stakeholder and client communication, customer service Research & Reporting: Research, report writing, presentations for senior leadership Admin & Data: Expense reporting, budget tracking, data entry, database management, data audits HR Administration: Recruitment coordination, onboarding, HR records, applicant tracking systems PROFESSIONAL EXPERIENCE Executive Assistant Apr 2021 – Aug 2026 Achievetestprep — Newark, NJ, USA (Remote) • Provided high-level support to the CEO and COO in a fast-paced environment, managing complex calendars, scheduling meetings, and coordinating domestic and international travel. • Served as the primary point of contact between executives, internal and external stakeholders, and clients, managing communication and prioritizing inquiries. • Managed expense reporting and budget tracking, ensuring accuracy and compliance with company policies. • Conducted research and analysis for special projects and initiatives, and prepared presentations and reports for senior leadership. • Collaborated with other executive assistants and support staff to coordinate departmental activities and provided backup support as needed. • Maintained strict confidentiality and discretion when handling sensitive and highly confidential matters. Remote Administrative Assistant (HR) Jan 2021 – Mar 2021 Marie Agency — Arizona, USA (Remote) • Managed the HR email inbox, prioritizing messages by urgency and responding to employees and external stakeholders promptly and professionally. • Scheduled appointments, interviews, and meetings, and maintained the HR team calendar. • Supported recruitment by scheduling interviews, sending offer letters, and maintaining the applicant tracking system. • Conducted new hire orientations and assisted with onboarding to ensure a smooth transition into the company. • Researched HR topics and compiled reports, including salary surveys, employee satisfaction surveys, and turnover analysis. • Prepared accurate, up-to-date HR reports and presentations for internal meetings and external stakeholders. • Maintained secure, confidential HR records, employee files, and policy documents, and handled data entry and HR database upkeep. • Responded to employee inquiries and resolved HR-related issues in a timely manner. Data Entry / Office Assistant Sep 2020 – Dec 2020 Five Star Retail Brand — Arizona, USA (Remote) • Entered and updated customer and company data with high accuracy and attention to detail. • Verified and corrected data discrepancies and conducted regular audits to ensure accuracy and completeness. • Helped develop and implement new data entry procedures that improved accuracy and efficiency. • Managed and maintained company databases in collaboration with team members. TECHNICAL SKILLS • • • • • • Microsoft Office: Advanced Word, Excel, and PowerPoint — reports, presentations, and spreadsheets Google Workspace: Gmail, Google Drive, Google Calendar, Docs, and Sheets Project Management & Productivity: Asana, Trello, Slack, Zapier AI & Technical: Generative AI fundamentals, AI agents and automation concepts, Python basics HR Software: Applicant tracking systems, HR information systems, payroll systems Social Media: Facebook, X (Twitter), LinkedIn, and social media marketing basics CERTIFICATIONS • • • • • • • EF SET English Certificate — C1 (Advanced) Google Project Management Certificate Generative AI Fundamentals — Specialization (Coursera) Agentic AI and AI Agents for Leaders — Specialization (Coursera) AI for Everyone — DeepLearning.AI (Coursera) Programming in Python — Meta (Coursera) Python for Everybody — University of Michigan (Coursera) EDUCATION Master of Science in Computer Science GIK University, Pakistan LANGUAGES English — Professional proficiency (C1) 2022