Mohammed Khan Mubarak

MOHAMMED KHAN MUBARAK Specialized in Facilities, Administration, and Transportation 📍 Chennai, India | ✉️-| 📞 - LinkedIn: linkedin.com/in/mohammedkhan-mmk Facilities Manager | Administration | Property Portfolio Manager | Site & Project Administration | Operations PROFESSIONAL SUMMARY Results-driven Facilities & Administration Leader with 12 years of experience managing multi-site operations across India and Middle-East countries. Proven expertise in vendor management, preventive maintenance, and cost control for a 15,00,000 sq. ft. portfolio encompassing 25+ corporate offices, warehouses, godowns, and plant facilities across PAN India. Spearheaded ESG-compliant initiatives and risk mitigation strategies while maintaining 99.5% operational uptime. Adept at managing 50+ site facilities, CAPEX/OPEX planning, and infrastructure optimization for organizations with 5,000 employees. Skilled in CAFM, SAP, BMS systems, and large-scale infrastructure planning. CORE SKILLS & EXPERTISE ▸ Facilities Management, Property & Lease Administration, Space management ▸ Preventive Maintenance, CAFM Systems, Energy & Utilities Oversight ▸ Vendor & Contract Management, Procurement, Statutory Compliance (ISO, Fire Safety) ▸ CAPEX/OPEX Budgeting, Business Continuity, Crisis Management ▸ Fleet & Transport Operations (700+ vehicles), BMS, HVAC, UPS ▸ ESG Projects (GRI Certified), EV Charging, Solar, CSR & Welfare Programs HIGHLIGHTS & ACHIEVEMENTS  Cost Leadership ✓ Cut OPEX by 18% (Facilities/Utilities) & saved via vendor, AMC optimization. ✓ Reduced travel costs by 15% through policy automation.  Infrastructure Excellence. ✓ Maintained Ensured 99.5% operational uptime across 50+ sites (12+ industries). ✓ Led 25+ global properties’ setups (India/GCC/USA) as SPOC, delivering under budget.  ESG & Impact ✓ Deployed EV stations (8 offices) & unified processes (30% efficiency gain). ✓ Executed Chennai Marathon (10K+ participants), VIP corporate events & Park development (TN Govt).  Risk Mitigation ✓ Averted ₹50M losses via safety upgrades; 91% theft claim recovery. ✓ Zero disruption in 15+ relocations.  Logistics ✓ Achieved 94% on-time delivery for 400+ fleet; slashed fuel costs by 22% annually. PROFESSIONAL EXPERIENCE Sr. Manager – Administration | Detect technologies P Ltd. | Chennai, INDIA | Jul’2024 - Jan’2025 Industry: (IT/ITES, Oil & Gas, Refineries, Industrial AI Solutions)  Manage end-to-end administrative operations, travel, and facilities across global offices & warehouses (India/GCC/USA) ensuring seamless support.  Drive strategic vendor management, contract optimization for facilities and admin services.  Oversee complete office setups, relocations, and preventive maintenance programs.  Ensure full compliance with safety standards, insurance protocols, and statutory requirements.  Spearhead stakeholder engagement and continuous process improvement initiatives.  Standardized cross-functional processes, reducing operational redundancies. (Key Projects: Refineries- Oil India, BPCL, HP Petroleum, Adani, Vedanta, Shell, etc.,) Manager – Admin & Facilities (Corporate & Plant) | Refex Group | PAN INDIA | Feb’2018 - Jul’2024 Industry: (Manufacturing, Renewables, EPC solar, Airports & Transportation, Green Mobility, MedTech, Construction) Integrated Facilities Management (Hard & Soft Services)  Managed end-to-end operations for corporate offices (HQ) and manufacturing plants, including:  Hard Services: HVAC, electrical, plumbing, DG sets, UPS maintenance, fire safety systems  Soft Services: Housekeeping, landscaping, cafeteria, guest house, security, concierge  Oversaw preventive maintenance schedules for 50+ sites with 99.5% uptime Property Portfolio Management  Managed commercial rental offices, warehouses, MD's private properties and corporate real estate assets.  Negotiated 50+ commercial lease renewals, achieving an average rental rate reduction of 8% and saving the company 2M annually in operating expenses, while maintaining favorable lease terms. Hospitality & Employee Services  Directed cafeteria operations for 1,000+ staffs across locations (menu planning, vendor management)  Managed guest services, VIP stays, travel desk (flights/visas), corporate events & CSR Initiatives. Regulatory Compliance & Government Liaison  Served as primary contact for municipal authorities, pollution control boards, and safety auditors  Secured occupancy certificates, fire NOCs, and municipal approvals for all sites. Strategic Projects & Space Management  Led office expansions/renovations including layout design (AutoCAD), MEP planning, and move management  Implemented hot-desking policies to optimize workspace utilization (achieved 92% efficiency) Financial Oversight  Prepared annual property budgets (capex/opex) with variance analysis  Optimized operating expenses via energy audits and utility management  Maintained depreciation schedules for fixed assets (buildings, infrastructure) KEY PROJECTS 1. EPC Solar Power Plant Administration: Managed site setup and operations for 20+ renewable energy projects (5.00 GW total capacity) for NLC India, Indian Railways, Indian Army, and state agencies like MEDA, SEWA, KBJNL, AP-EPDCL, and Northeast UT Projects in Nagaland, Meghalaya, Sikkim, and etc) 2. Corporate HQ Relocation: Executed a 100K+ sq. ft. corporate office relocation under deadline, ensuring zero downtime and 100% asset safety. Co-Partner | Bismillah Travels | Chennai, INDIA |Apr’2017 – Jan’2018 Industry: (Car rentals)  Boost revenue by scaling fleet, onboarding new clients, and aggregator alliances.  Streamline ops via smart routing, preventive maintenance, and fuel cost controls.  Enhance margins through dynamic pricing, expense tracking, and bulk vendor deals. Transportation Manager | Al Wasail Industrial Company |Saudi Arabia | Jul’2016 – Mar’2017 Industry: (Production & Manufacturing, Logistics, Supply Chain, Transportation; Irrigation and Horticulture) KRA’s:  Managed 200+ vehicle fleet (Mercedes ACTROS, MAN trailers, buses, cars) for facility and project logistics.  Oversaw transport budgeting, fuel efficiency, and maintenance programs.  Ensured compliance with KSA transport laws and safety regulations.  Eliminate compliance violations by enforcing strict load/vehicle standards.  Coordinated with warehouses, ports, and drivers for domestic/international shipments.  Maintained transport documentation (waybills, permits, logs) and generated reports.  Automated documentation processes, cutting administrative delays by 20%. Operations Coordinator | AVIS |Dubai | Jul’2014 – Apr’2016 Industry: (Transportation & Fleet Rental Services) KRA’s:  Engaged 24/7 operations for a 700+ vehicle fleet serving 50+ corporate clients across aviation, hospitality, and government sectors, achieving 95% service uptime through optimized shift scheduling.  Optimised operational costs by 20% via fuel efficiency programs and preventive maintenance while ensuring full compliance with UAE transport regulations (tachograph/towing standards).  Secured client retention for top-tier accounts (Emirates, Atlantis The Palm, DAMAC) by developing and implementing customized transport policies and safety protocols.  Managed a team of 450+ staffs (drivers, operations staff) with structured performance management, reducing administrative delays by 30% through digital record-keeping systems.  Served as primary executive liaison for high-value clients (Emirates Airlines, Hyatt Group, ADCB), aligning transport solutions with corporate service standards. Notable Clients: Emirates Airlines, Hyatt Hotels, Atlantis the Palm, Sofitel, Anantara, ADCB Bank, EMAAR Properties, ADNOC, EMAL, Al Ghurair, Dubai Film Festival. Business Development Officer | Great Ventures | Chennai, INDIA |Sep’2013 – Mar’2014 Industry: (Stock Brokerage: MCX, NSE, BSE)  Obtaining new clients, monitoring exposure and relationship management.  Executed trades via MCX platform & driving targets on trade services and resolving the Quarries.  Identify and capitalize on market trends and investment opportunities to meet business targets. HR Trainee | HealthSprint Networks P Ltd | Chennai, INDIA | Dec 2012 - Aug 2013 Industry: (Healthcare & Insurance Sector)  Assisting HR Operations recruitment, onboarding, Payroll process for healthcare professionals and insurance support staff.  Maintained 100% accurate HR databases while administering attendance tracking, leave balances (sick/medical leaves), and medical insurance documentation. EDUCATION & CERTIFICATIONS MBA-Human Resources & Info Systems | St. Hopkins College, Bangalore, India| CGPA: 7.5/10 |- BSC-Info System Management | Thiruvalluvar University, India| CGPA: 7.2/10 |- Certifications: •ISO 45001:2018 •IOSH Safety •OSHA •PMP:Budgeting •UN Global Procurement •Six Sigma •TACT First Aid & CPR •Certified Facilities Management •NDMA Disaster Response •ESG (GRI Certified) TECHNICAL SKILLS Facility Management Software (CAFM, CMMS, VMS, IBM TRIRIGA) Procurement Tools (SAP MM, Oracle) MIS & Data Analytics (Advanced Excel – Pivot tables, Lookups) Project Management (Budgeting, Risk Assessment) Facility Tech: HVAC, DG Sets, UPS, BMS Systems LANGUAGES : English (Fluent), Hindi (Fluent), Urdu (Fluent), Tamil (Fluent), Kannada (Basic) DOB & AGE : 27th Jul, 1991 & 33 Y MOHAMMED KHAN MUBARAK