Millicent Kiromo

MILLICENT KIROMO VIRTUAL ASSISTANT / TRANSACTION COORDINATOR/ ADMIN SUPPORT SPECIALIST PROFILE CONTACT -- EDUCATION Kenya Institute of Management Diploma Business Administration CERTIFICATIONS KVCore Bootcamp Training Data Entry Certification Transcription SKILLS Executive & Administrative Support Calendar and Email Management Highly organized and dependable Virtual Assistant and Executive Support Specialist with extensive experience in administrative support, real estate coordination, vendor management, and financial oversight. Adept at managing executive calendars, streamlining workflows, handling sensitive communication, and supporting cross-functional teams both in-office and remotely. Proven ability to boost operational efficiency, resolve issues proactively, and deliver high-quality results in fast-paced environments. Proficient in tools like KVCore, QuickBooks, and Microsoft Office Suite. Committed to excellence, confidentiality, and building trusted long-term partnerships. WORK EXPERIENCE Virtual Vendor Specialist (Part-Time) S3 Stores Inc. – New York, USA (Remote) Managed and nurtured relationships with multiple suppliers and manufacturers across various product lines. Coordinated product listings, pricing updates, and availability across eCommerce platforms. Resolved vendor-related issues including delayed shipments, invoice discrepancies, and product quality concerns. Monitored supplier performance and ensured timely fulfillment of purchase orders. Maintained detailed records of communications, vendor contracts, and order histories CRM Tools (KVCore, HubSpot) Virtual Transaction Coordinator (Part-Time) Real Estate Transaction Coordination Remote | Michigan, USA Vendor Relationship Management Bookkeeping (QuickBooks) Data Entry & Record Keeping Tender & Proposal Preparation Communication & Stakeholder Liaison Microsoft Office Suite Contract & Document Review Financial Reporting Remote Team Coordination Translation (English–Swahili) Customer Service & Problem Solving Managed real estate transactions from contract to close, ensuring compliance with all timelines and documents. Communicated with agents, lenders, clients, and escrow officers to coordinate tasks. Scheduled inspections, appraisals, and closings while updating CRM systems (KVCore). Reviewed contracts, disclosures, and tracked contingency deadlines for smooth closings. Junior Accountant Britech/Surtech Ltd. – Consulting Engineers Oversaw budgets, financial planning, and reporting processes for construction and engineering projects. Managed accounts payable/receivable and reconciled accounts using QuickBooks. Produced financial statements and reports for leadership and auditors. Supported compliance with tax, audit, and vendor requirements. WORK EXPERIENCE Administrative Assistant Surtech/Britech Ltd. – Consulting Engineers Provided administrative support to project managers and engineers. Prepared tender documents and coordinated procurement processes. Scheduled meetings, handled correspondence, and maintained office inventory. Supported bookkeeping and financial recordkeeping tasks using QuickBooks. Personal Assistant to Country Director TechnoServe – Business Solutions to Rural Poverty Provided direct support to the Country Director. Managed calendar, travel logistics, and confidential communications. Coordinated meetings with stakeholders, donors, and regional staff. Maintained digital filing systems and supported program reporting.