Memoona Hamad | Freelancer Resume

Memoona Hamad Islamabad Pakistan - &- SUMMARY Flexible, highly organized, capable of determining priority of projects to facilitate coordination and execution for timely completion and results driven, with a focus on developing and execution of problem solutions. Jr.Manager (Power Sector) Huamet Technology (Pvt) Ltd, Islamabad July 2017 – Present  Preparing Project Initiation documentation  Responsible for ensuring best value is obtained for the project including supplier base, use of internal and external resources  Maintaining and completing Project Key Performance Indicators  Identifying and processing any contract variations  Tracking activities against the detailed project plans  Updating project plans to include agreed changes TIMESACO Procurement/Liaison Officer (Since December 2018)    Making Purchase Orders Procurement work All other tasks assigned by President of Organization Manager Administration (Since February 2019)         Supervising day-to-day operations of the administrative department and staff members. Hiring, training, and evaluating employees, taking corrective action when necessary. Developing, reviewing, and improving administrative systems, policies, and procedures. Ensuring office is stocked with necessary supplies and all equipment is working and properly maintained. Working with accounting and management team to set budgets, monitor spending, and processing payroll and other expenses. Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions. Collecting, organizing, and storing information using computers and filing systems. Overseeing special projects and tracking progress towards company goals.  Building new and expanding existing skills by engaging in educational opportunities. Chairman’s Coordinator Gerry's International, Islamabad Feb 2013 – March 2017          Responsible for developing, implementing and monitoring efficient office activities in addition to managing all correspondence Maintains office services by organizing office operations Undertaking daily management and making travel arrangements as well as organizing meetings General administration tasks Making key contributions to the management of the communication plan while monitoring and updating program plans on a wider basis Creating a range of documentation including presentations, correspondence, memos and reports providing support for the team and management Overseeing the smooth operation of the procurement process, managing work queues and evaluating performance tracking activities Undertaking office management activities with responsibility for stationery, equipment and company mobile phones as well as organizing company vehicles Maintains office staff job results by coaching, counseling, and disciplining employees, planning, monitoring, and appraising job results. Executive Coordinator & Liaison Officer PANA Communication Inc, Islamabad Jun 2009 – Dec 2012        Writes error-free, eloquent emails and letters for various events and announcements. Updates and maintains phone lists for CEO. Manages contacts using Outlook to conduct up-to-date database entry, Tracks VIP relations and correspondence; facilitates relationships by familiarizing his/herself with various life events (such as birthdays, and other major milestones. Provides complex travel arrangements. Becomes familiar with the specific, and travel partners; creates consistent travel itinerary portfolios for reference and be available during travel times to quickly address any last minute changes or cancellations. Accurately tracks expenses for CEO by managing credit cards and receipts. Processes and submits receipts accurately and on schedule. Maintains confidentiality and uses a high degree of discretion.     Prepares for meetings including ordering lunch, booking conference rooms, setting up projector or video conferencing units. Uses Outlook, Word, Excel and PowerPoint to produce materials for internal and external meetings and conferences. Takes notes and distributes meeting minutes, agendas and meeting packages. Acts as a liaison with landlord and building management on any office-related issues. Executive Secretary Saif Group of Companies, Islamabad April 2008 – May 2009           Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc. Attend meetings and keep minutes Receive and screen phone calls and redirect them when appropriate Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.) Make travel arrangements for executives Handle confidential documents ensuring they remain secure Prepare invoices or financial statements and provide assistance in bookkeeping Monitor office supplies and negotiate terms with suppliers to ensure the most costeffective orders Maintain electronic and paper records ensuring information is organized and easily accessible Conduct research and prepare presentations or reports as assigned Assistant Manager Admin H.A Shah & Sons, Islamabad Apr 2006 – Mar 2008            Support senior managers and executives with daily clerical tasks Plan meetings and take detailed minutes Answer phone calls, provide information to callers or connect callers to appropriate people Schedule appointments and update calendar Make travel arrangements and reservations for senior managers Compose and type regular correspondence, like invitations and informative material Develop and maintain a filing system Create spreadsheets and presentations Provide statistical and budget reports Greet and provide general support to visitors Develop, implement and improve office policies and procedures EDUCATION M.Comm.Sc (Masters in Communication Sciences) Fatima Jinnah Women University, Rawalpindi Under Progress Bachelor of Arts Viqar un Nisa Women Degree College, Rawalpindi 2003 – 2005 F.A Viqar un Nisa Women Degree College, Rawalpindi 2000 – 2002 SSC PAF Inter College, Chaklala Rawalpindi 1998 – 1999 PROFESSIONAL TRAININGS    Effective Management Skills Business Communication Skills Up Skill Training Level-1 SKILL SUMMARY     1 Year Diploma in Computer Sciences (DCS) 2-month certificate in Oracle 9i (OCA) Certificate of English language Presentation & Analytical Skill