Mely Joy Ricafort Pacay

Executive Assistant/Bookkeeper CONTACT ME San Jose, Camarines Sur-www.facebook.com/melyjoy.pacay/ https://www.linkedin.com/in/melyjoypacay/ live:mjpacay1986 PERSONAL PROFILE Organized, Problem solver, tech-savvy and with more than 10 years of corporate experience in office management, HR and financial administrative tasks. With part-time experience as Online Bookeeper and Virtual Executive Assistant I am now looking forward to be a part of a company where I can share my years of experience and expertise as Administrative Executive AREAS OF EXPERTISE Quickbooks Online & Xero Proadvisor Expert in Bookkeeping and Managing Emails, Travel, Projects, and Calendars. Advanced knowledge of Microsoft Office, Canva, Quickbooks Online, Xero, and other various software such as Trello, Google Drive, Asana, etc. OTHER SKILLS With a can-do attitude and excellent problem solver Pro-active, multi-tasker, independent, and can work with minimal supervision Highly organized and understands the importance of confidentiality Committed and higly disciplined WORK EXPERIENCE Online Executive Assistant|- Proficiently took minutes during high-level meetings, ensuring accuracy and thoroughness in recording discussions, decisions, and action items. Expertly managed and organized the CEO's email correspondence, ensuring prompt responses and efficient handling of important communications. Coordinated and managed the travel arrangements for the Executive, including booking flights, and hotels, and arranging ground transportation, optimizing efficiency and comfort. Demonstrated proficiency in project management tools such as Asana, Slack, Trello, and ClickUp, overseeing and organizing projects, tasks, and deadlines effectively. Successfully managed the day-to-day calendar, meticulously organizing appointments and coordinating meetings, optimizing the Executive's schedule. Efficiently handled the filing and organization of corporate documents, ensuring easy retrieval and maintaining a structured filing system. Efficiently prepared expense reports using Travel Bank and Concur, meticulously documenting and reconciling expenses for seamless financial tracking and reporting. Provided comprehensive general administrative support, demonstrating adaptability and efficiency in handling various tasks and requests. Designed and prepared visually engaging documents using Canva, ensuring professional and polished presentations, reports, and marketing materials. Online Bookkeeper/FINANCIAL FORECASTER| 2018 - 2023 Spearheaded meticulous book cleanup, ensuring accuracy and compliance with accounting standards, enhancing data integrity, and facilitating smooth financial operations. Led the setup of a comprehensive and optimized Chart of Accounts, tailored to the specific needs of clients, streamlining financial tracking and reporting processes. Proficiently managed sales and purchase invoicing, ensuring timely and accurate documentation of transactions, and enhancing financial transparency and accountability. Conducted precise bank reconciliations, reconciling discrepancies, and ensuring accuracy between bank statements and financial records, safeguarding financial accuracy. Recorded detailed journal entries, accurately documented financial transactions, and maintained precise and organized financial records. Orchestrated month and year-end closing procedures, compiling comprehensive financial reports, providing clients with insightful analyses and aiding in informed decision-making. Demonstrated expertise in QuickBooks Online, expertly recording transactions, preparing financial statements, integrating third-party apps, and conducting bank account reconciliations. CERTIFICATIONS WORK EXPERIENCE Online Bookkeeper/FINANCIAL FORECASTER| 2018 - 2023 SYSTEMS AND TOOLS Spearheaded meticulous book cleanup, ensuring accuracy and compliance with accounting standards, enhancing data integrity, and facilitating smooth financial operations. Conducted cleanup, catch-up, and troubleshooting of accounts, ensuring accuracy and reliability of financial data, while also managing data migration and system setups. Oversaw Accounts Payable and Accounts Receivable billing and collection processes, optimizing cash flow management and maintaining healthy financial operations. Implemented efficient inventory management strategies, ensuring accurate tracking and minimizing discrepancies. Conducted rigorous financial audits, ensuring adherence to regulatory standards and identifying areas for improvement. Handled diverse ad hoc Excel tasks, leveraging advanced spreadsheet functionalities to support various financial analyses and reporting needs. Methodically categorized all financial transactions within Wave Apps accounting software, ensuring precise allocation and organization of financial data. Maintained accurate and up-to-date financial records, meticulously categorizing and updating transactions according to the predefined chart of accounts. Conducted regular reviews of incoming transactions, aligning them with the established chart of accounts, and consistently updated financial records for accuracy. Compiled comprehensive weekly financial reports encompassing expenses, income, banking, and investment balances. Provided insightful forecasting based on current financial trends. Effectively managed and oversaw project budgets, ensuring strict adherence to allocated funds and aligning expenditures with project objectives. Generated, sent, and tracked invoices, managed incoming and outgoing payments, and maintained meticulous records of all financial transactions. Reviewed and analyzed financial data to identify opportunities for cost savings and efficient capital deployment, contributing to strategic financial planning and optimization initiatives. REFERENCE Mary Anne C. Bantog M.A.B. Financial Consultancy Services Bulihan Silang Cavite- Tami Joy Hill, LLC-5830 E 2nd St. #6100 Casper, WY 82609 USAT