May Bautista

PROFILE Detail-oriented and accomplished Real Estate Virtual Professional and Transaction Coordinator. Successful track record handling all aspects of Real Estate. Highly experienced in transaction coordination, listing preparation, marketing, and lead generation. EXPERIENCE CROSSVIEW REALTY EXECUTIVE ASSISTANT AND TRANSACTION COORDINATOR DECEMBER 2019 - JUNE 2022 1. Listing and Marketing Coordination MAY BAUTISTA TRANSACTION COORDINATOR AND VIRTUAL PROFESSIONAL CONTACT -- a. Prepare disclosure package for Sellers and upload it in the MLS. b. Add listings to MLS and other listing websites. c. Forward offers received to sellers. d. Send out listing updates to sellers. e. Get feedback from showing agents. f. Create content and newsletters for social media and marketing platforms. g.Posting new listing on several sites such as Facebook, IG, KWLS, MyKW Intranet and Craigslist. h. Manage leads and enter them into the system. 2. Transaction Coordination a. Effectively communicate progress of transactions with agents, co-agents, clients and escrow officers ensuring a smooth transaction from start to finish. b. Obtain required signatures from parties to ensure compliance with mandatory disclosure forms and completing preliminary audit prior to final broker review. SKILLS c. Send e-mail reminders for contract deadlines Copy and distribute all inspections, reports, and disclosures to all parties. Transaction Coordination Listing Coordination Property Management Social media strategy Marketing Web content development Copywriting Lead management Layout design Photo editing Market research d. Schedule inspections and confirm with a co-operating agent. e. Open escrow, forward Buyer's deposit and contract to the title. f. Provide information sheet and calendar to agents and clients. 3. Property Maintenance Management a. Providing excellent service to tenants. b. Managing leases and ledgers. c. Coordinating progress of the property with owners. 4. CRM Management - Entering data in Podio and other CRM . 5. File Management - Saving documents to Server. 7. Calendar Management - Appointment Setting and Scheduling. 8. General Admin - Basic Bookkeeping. TRANSACTION COORDINATOR KELLER WILLIAMS REALTY - TEXAS, USA TOOLS AND PROGRAMS Create Listing and Buyer Documents KwCommand OpenToClose Zoho Sisu kvCore ProAgent RealGeeks ASANA MLS Brokermint Paperless Pipeline DocuSign / Dotloop Podio tcDocs Transaction Desk Kunversion MailChimp AppFiles Slack Trello Brivity InfusionSoft Shopify Wordpress SAP HR PeopleSoft Salesforce MyHRW HRW AWD Ticketing Tool iCalendar AVAYA Message Bird Right Move Preloved MS Office Applications Google Suite Avaya File Zilla Notepad ++ 7 Zip Adobe Shopify Dropified Oberlo Review and Submit Properties for Compliance Process Transaction from start to finish Answer clients concerns via Phone and Email CRM Management RENTAL PROPERTY MANAGER KLUB VACATION - MARCH 2016 - DECEMBER 2017 1) Respond to inquiries on Airbnb , TripAdvisor & Homeaway instantly 2) Onboarding future guests after a booking is confirmed 3) Communicate any issue that may arise with guests to the relevant property managers. 4. Add listings in Airbnb, TripAdvisor and HomeAway 5) Ensure the calendar on Airbnb , TripAdvisor & Homeaway is correctly linked to our calendars on our website TRANSACTION COORDINATOR COMMITTED2CLOSING | JANUARY 2015 - JANUARY 2016 • Transaction Coordination - contract to closing • MLS – Adding & Editing a listing • File Management – compiling new and important files and saving them on the server • Creating Contracts, Revising & Editing documents • Database building (updating email or contact lists on CRM) • Posting Ads – Facebook and Craigslist - Creating Flyers and Tours Follow up Buyer Leads (Agent Legend - Top Producer) EMPLOYEE SERVICES ASSOCIATE / PAYROLL ASSOCIATE ARINSO INTERNATIONAL - OCT 2013 - DECEMBER 2014 Managing and keeping tracks of employees schedules Processing Background Checks for New Starters and Contractors Preparing and sending out relevant documentation relating to HR processes. Inputting data to SAP, ensuring the accuracy and integrity of data. Maintaining Employee File Database Processing of all offer of employment Maintaining tracker of documents to ensure ability to track status of task relating to documentations Producing quality reports and compiling data as acquired Uploading workbooks for payroll processing Responding to queries from HR inbox. Working on ad-hoc projects