Mary Murphy Okon

The difference between struggling with a chaotic task and running operations with clarity is a well-built automated system.

👋Hi there, I’m Mary

I build project workflows that streamline operations from day one, saving you 20 to 30 hours of manual work, improving task visibility and eliminating process delays.

I've worked with business owners, including agency leads, operations teams, and recruiters, to design a project management system that automates task assignment, leads follow-ups, reporting, and cross-platform integrations. Everything runs quietly in the background with zero friction and full visibility.

One property management company wanted an Asana revamp for their operations. Before this, they had an asana project set up for their lease, maintenance and vendor tracking process. However, the Project board was redundant with multiple layers of subtasks, no smart Asana AI were utilised, portfolio-level tracking and status updates were completely ignored, and 70% of the team communications were outsourced to other tools. What seems perfect on day 1 suddenly turns to chaos by day 90.

I rebuilt their system with smart forms, AI-powered task assignment, automated due date management, and streamlined “My Tasks” visibility. Now errors from missing information have dropped significantly, managers gained visibility across all departments, and team communication was centralised in Asana (cutting external tools by 60%).

Another client, an accounting firm, was overwhelmed by how their operations had become: client files lived in Google Drive, tasks were in Trello, and financial data sat in spreadsheets. Monthly closes ran late, deadlines slipped, and the team spent more time searching for information than serving clients.

I built them a centralised Monday.com system with smart task assignment based on service type and workload, recurring workflows that auto-generate monthly close tasks, and real-time dashboards tracking KPIs, revenue, and team capacity. The result was a 40% boost in productivity, while management finally had complete visibility into operations across every department.

My Expertise covers:

✅ Asana

📊 Monday.com

🔗 Make.com

⚡ Zapier

And seamless integration with your existing tools..

I'm not just here to clean up your process; I provide clear documentation and training so your team can unlock real productivity.

Need a system that's efficient and built to scale?

📩Send me a message, and let's discuss how I can transform your business