Mary Majala Kilalo

​ MARY KILALO Virtual Assistant | Administrative & Operations Support LinkedIn | Nairobi, Kenya Resourceful Executive Assistant with 2+ years of experience supporting CEOs and C-level leaders in fast-paced digital environments. Proven ability to safeguard executive time, manage competing priorities, coordinate cross-functional initiatives, and ensure consistent follow-through across meetings and strategic projects. Skilled in calendar optimization, inbox management, action tracking, process documentation, and executive communication.​ Skills Internet Research Calendar Management Appointment Scheduling Client Communication Process Documentation Confidential Information Handling Workflow optimization Travel Logistics Task prioritization Inbox Management Project Coordination Administrative Support Operational Support Meeting Preparation Work Experience Executive Virtual Assistant (Task & Operations Management) | Upwork​ Oct 2025 – Jan 2026 ▪​ Provided administrative and operational support to a C-level client. ▪​ Prepared meeting agendas, recap notes, and follow-up documentation. ▪​ Managed executive calendars, inboxes, and daily workflow priorities. ▪​ Developed process documentation and workflow guides to streamline recurring operational tasks. ▪​ Handled sensitive business information with strict confidentiality and professionalism. Personal Assistant | Executive & Administrative Support | Taviran Consulting Services​ Aug 2025 – September 2025 ▪​ Managed 100+ calendar events monthly across multiple time zones. ▪​ Coordinated domestic and international travel logistics and created itineraries. ▪​ Oversaw inbox management, filtering, and prioritizing an average of 200+ emails weekly. ▪​ Prepared presentations, reports, and documentation to support executive meetings. Executive & Administrative Support / Virtual Assistant (Remote) | Upwork​ March 2025 – July 2025 ▪​ Supported executive-level administrative functions, including scheduling, meeting coordination, and task tracking. ▪​ Assisted in organizing documentation, checklists, and shared resources. ▪​ Managed executive inbox, filtering and responding to 200+ weekly emails. Education Bachelor Of Mass Communication (Broadcast Production Option) Jomo Kenyatta University of Agriculture and Technology - 2023 Virtual Assistance Training — 2024​ Asana Workflow Specialist Certification — 2025