Mary Majala Kilalo

Mary Kilalo Nairobi, Kenya • - • Email • LinkedIn SUMMARY KEY SKILLS & COMPETENCIES Dynamic Executive Virtual Assistant with proven experience providing high-level remote support to senior executives. An organized self-starter who thrives in virtual environments, I excel at complex calendar management, travel coordination, confidential correspondence, and executive communication. Skilled in managing projects, preparing documents and presentations, and optimizing workflows to ensure seamless executive operations while being tech-savvy and highly proficient in tools such as Google Workspace, Microsoft Office Suite, Asana, ClickUp, Trello, Notion, Slack, Zoom, and Canva. ●​ Complex Calendar Management & Scheduling ●​ Time Management ●​ Organization Skills ●​ Meeting Coordination ●​ Problem-solving skills ●​ Project Support & Deadline Tracking ●​ Travel & Itinerary Coordination (Flights, Hotels, Transport) ●​ Professional Email Correspondence ●​ Document management & Storage (Google Drive, M -M-Files) ●​ Tech Tools: Google Workspace · Microsoft Office Suite · Asana · ClickUp · Trello · Notion · Slack · Zoom · Canva​ WORK EXPERIENCE Executive Virtual Assistant To An Executive Upwork (Remote) March 2025 – July 2025 ●​ Managed complex executive calendars and coordinated high-volume meetings across multiple time zones, reducing scheduling conflicts by 40%. ●​ Drafted, edited, and managed professional email correspondence on behalf of executives, ensuring clear and well-structured communication with internal teams, clients, and stakeholders. ●​ Coordinated end-to-end travel arrangements (flights, hotels, itineraries), achieving 20% cost savings through strategic vendor negotiations ●​ Prepared presentations, reports, and meeting briefs to support executive decision-making, ensuring leaders were equipped with accurate, timely information. ●​ Maintained strict confidentiality in handling sensitive communications and executive documents. Virtual Assistant - Intern Taviran Consulting Solutions (Mombasa, Kenya) Nov 2024 – Feb 2025 ●​ Supported multiple senior managers by coordinating and tracking 10+ cross-functional projects, ensuring deadlines were met and priorities aligned with leadership objectives. ●​ Provided project support by assisting with tracking administrative tasks and deadlines, ensuring smooth execution. ●​ Leveraged a range of digital tools and remote platforms, including Google Workspace, Microsoft Office Suite, Asana, ClickUp, Trello, Notion, Slack, Zoom, and Canva to manage tasks, optimize workflows, and support executives. KEY ACHIEVEMENTS ●​ Maintained inbox zero daily, ensuring timely communication and efficient executive decision-making. ●​ Reduced scheduling conflicts by 40% through strategic calendar coordination and proactive follow-ups. ●​ Negotiated travel vendors, achieving 20% annual cost savings while maintaining high service quality. ●​ Supported 10+ cross-functional projects, improving administrative task tracking and on-time delivery. EDUCATION Asana Workflow Specialist Course, September 2025 Asana Academy Diploma in Virtual Assistance, Sep - Nov 2024 Africa Leadership Xcelerator Program Bachelor of Mass Communication, Jomo Kenyatta University of Agriculture and Technology Sep 2019 - Dec 2023