Mary Majala Kilalo

Hi, I’m Mary Kilalo, an Executive Virtual Assistant passionate about helping coaches run organized, efficient, and stress-free businesses.

If you find yourself buried in admin work — from scheduling calls and replying to emails to onboarding clients and managing content — I’m here to take those tasks off your plate so you can focus on coaching and growing your impact.

I support coaches who are:

✅ Overwhelmed by admin tasks – I handle calendar management, inbox organization, and follow-ups so nothing slips through the cracks.

✅ Spending too much time on client onboarding– I set up smooth systems for contracts, forms, and welcome emails so new clients feel supported from day one.

✅ Losing momentum on marketing – I manage your content calendar, schedule posts, and help repurpose material to keep your message consistent.

✅Juggling too many tools– I streamline your tech stack using platforms like Google Workspace, Trello,Calendly, Zoom, Canva, and Microsoft Office.

✅ Preparing for launches or group programs – I support logistics, email sequences, and participant coordination to ensure everything runs smoothly.

With my support, your clients receive a seamless experience, your systems stay organized, and you finally get your time back.

I believe in building genuine, long-term partnerships with the coaches I work with — offering reliable, behind-the-scenes support with a proactive mindset and eye for detail.

If you're ready to delegate with confidence, I’d love to help you simplify your operations, stay consistent, and scale with less stress.

Let’s connect — and start clearing your plate so you can focus on what you do best: changing lives.