MARY GRACE RAMOS
Bookkeeper | Executive Assistant | Administrative
PROFESSIONAL
SUMMARY
Meticulous and results-driven Bookkeeper and
Virtual Assistant with extensive expertise in
executive support, administrative functions, and
full-cycle bookkeeping across diverse industries,
including manufacturing, e-commerce, retail,
warehouse automation, and food service. Highly
proficient in QuickBooks Online, NetSuite, Xero,
and Bill.com, with specialized skills in Accounts
Payable/Receivable, bank and credit card
reconciliations, payroll processing, sales tax
filing, procurement, data management, order
processing, and financial reporting. Adept at
collaborating with finance, operations, and
procurement teams to optimize business
processes, achieve cost control, and drive
organizational success.
PROFESSIONAL
SKILLS
Admin Support – 7 years
Executive Assistant – 5 years
Bookkeeping – 4 years
Accounts Payable and Receivable – 4 years
Bank and Credit Card Reconciliation – 4 years
QuickBooks / Xero – 3 years
Payroll Processing & Reporting – 3 years
Procurement and Vendor Management – 2 years
NetSuite – 8 months
Tax Support – 6 months
PROFESSIONAL
EXPERIENCE
Revolution Automation - Executive Assistant & Bookkeeper
SOFTWARE
PROFICIENCIES
QuickBooks
Xero
Microsoft Office
Google Suite
Canva
Salesforce
ChatGPT
Slack
NetSuite
Jira
SQL
Bill.com
Dext
Hubdoc
Trello / Asana / ClickUp / Notion
Poshmark & eBay
ADP
OneDrive
CLIENT
INDUSTRIES
Food Industry
E-commerce
Manufacturing
Retail
Logistic
Automotive Sales
Digital Marketing
OCT 2024 - JUL 2025
Financial Data Entry & Accuracy – Precisely input financial transactions into
QuickBooks Online and other systems to maintain up-to-date,
Full-Cycle Bookkeeping – Manage AP/AR processes, invoice matching, approvals,
and payment runs in QBO & Bill.com, ensuring accurate and timely postings.
Bank Reconciliation & General Ledger Maintenance – Perform regular
reconciliations to identify discrepancies
Accounts Payable & Receivable Management – Process vendor invoices, issue POs,
track payment statuses, manage collections, and maintain healthy cash flow.
Vendor & Procurement Operations – Handle procurement from order processing
to vendor communications,
Financial Reporting & Analysis – Generate monthly/quarterly reports (P&L, balance
sheet, budget vs. actuals), flag variances, and support leadership decision-making.
Expense Tracking & Budget Support – Categorize expenses, assist in budgeting,
and optimize resource allocation for better financial planning.
Payroll Processing & Compliance – Process bi-weekly payroll using ADP, maintain
employee records, and ensure timely, compliant compensation.
Tax Compliance – Prepare and file Maryland Sales & Use Tax returns.
Executive & Administrative Support – Manage executive calendars, schedule
meetings, coordinate travel, prepare presentations, and draft professional
correspondence.
Document & Information Management – Organize and maintain company records
in OneDrive, manage confidential files, and ensure secure access
Allison Reynolds - Tax Preparer Support Admin - Seasonal Project
JAN 2025 – JUN 2025
Compiled and organized tax documents (Forms 1099, 1065, 1120) and filed IRA
payments
Maintained organized digital tax folders; drafted and followed up on client
contracts/proposals.
Created new and updated profiles in Firm360
Assisted in writing/editing accounting and tax blog content.
MARY GRACE RAMOS
Bookkeeper | Executive Assistant | Administrative
PROFESSIONAL
EDUCATION&
CERTIFICATES
BSBA in Marketing, Our Lady of
Fatima University -)
QuickBooks Certified ProAdvisor
EXPERIENCE
Painter Marketing Pros - Operations & Executive Assistant
MAY 2023 -JUN 2024
Conducted SEO research and compiled sales materials
Provided executive admin support, including calendar management, email
management, and coordinating operational tasks.
Performed high-volume data entry to maintain accurate records across CRM and
marketing platforms.
Managed BrightLocal, Google My Business, and facilitated client
onboarding/offboarding processes
Platinum Logistic - Executive Assistant - Part time role
Xero Advisor Certified
PROFESSIONAL
TRAININGS
DEC 2022 – APR 2023
Processed invoices, expenses, and transactions in QuickBooks Online.
Managed executive schedules, emails, and meeting priorities.
Maintained accurate records across company databases and project tools.
D & K Suit City - Executive Assistant & Bookkeeper
DEC 2021 – DEC 2022
QuickBooks Bookkeeping
Internship
– Digital Bytes
Administrative Professional
– LinkedIn Learning
Google Calendar Management
– Udemy
Mastering QuickBooks Online
Bookkeeping & Accounting
– Udemy
Online Bookkeeping Training
– PROVA
Managed detailed retail bookkeeping and payroll for five branches, ensuring
accurate and timely processing across all locations.
Maintained branch-specific ledgers, reconciliations, and financial reports to
support management decision-making.
Processed incoming customer orders using internal systems, keeping order
management databases updated.
Forwarded suit designs to designers and ensured prompt supplier submission.
Maintained detailed style and customer records; updated SKU information.
Assisted with payroll administration and employee communications.
Monitored daily staff logins for attendance compliance.
Prepared and dispatched purchase orders to overseas suppliers (China) to meet
inventory needs.
Tracked and verified shipments to ensure accuracy and timely delivery.
Responded to client inquiries professionally via email and phone.
Collaborated with logistics and fulfillment teams to resolve order challenges.
Posted designer clothing on resale platforms (Poshmark, eBay).
Finance a Vehicle - Bookkeeper & Admin
JUL 2020 – NOV 2021
Entered supplier bills, tracked deposits, and allocated vehicle costs in Xero.
Reconciled bank accounts monthly and corrected discrepancies.
Processed payroll using Hubstaff for remote employees.
Maintained inventory and cost tracking for vehicle purchases.
Artemis Plus (Kitchen City)- Admin Assistant | Payroll | Bookkeeper
JUL 2018 – JUL 2020
Managed bookkeeping, payroll, AP, and inventory in a manual/Excel environment.
Processed purchase orders, vendor invoices, and reconciled AP schedules.
Conducted food cost analysis and prepared inventory reports for restocking
decisions.
Processed payroll, maintained employee records, and resolved payroll
discrepancies.
Supported month-end and year-end closings, audits, and HR functions.
