Maritoni Joy S. Zulueta

Maritoni Joy S. Zulueta PERSONAL DATA Age: 44 Date of Birth: July 29, 1975 Gender: Female Civil Status: Married Height: 152.44 cm Weight: 65 kg Nationality: Filipino Religion: Roman Catholic WORK EXPERIENCE 1. Position: Medical Administrative Coordinator I Duration: 7 September 2015 to June 2019 Company: King Saud University – Medical City Location: Riyadh, Saudi Arabia Department: Event Management Unit, Academic Affairs Job Description: - Performs duties in compliance with the organization’s policies and procedures. Serves as a primary contact for those seeking appointments and schedules. Coordinates with departmental personnel, department heads and other organization, to facilitate communication and take necessary action on behalf of the department. Manages routine inquiries and refer those that are appropriate to person responsible when required. Formulate various correspondences including that of a sensitive nature, transcribe correspondence, minutes of the meeting and ensure its distribution accordingly when required. Establish and maintain committee files as required. Track and review business resulting from committee minutes and submits for further review and action, as deemed appropriate. Develop meeting agenda and preparing meeting information and package, record and transcribe minutes, compose memorandum for all related actions and track follow up issue for completion. Liaise with local organization regarding academic and professional activities. Attend to details related to these activities. Provides holiday coverage as appropriate. Delegate and prioritize work flow and supervise lower reports. Maintain confidentiality at all times. Receives, screens, registers, distributes and prioritize all incoming mail, either electronic or hard copy. Ensures logistical arrangements are made for meetings, site visits, etc. Demonstrate initiative in the performance of duties, requiring minimum supervision. Answer telephones and transfer to appropriate staff member. Performs other duties as assigned. 2. Position: Administrative Assistant I Duration: April 23, 2014 – 4 March 2015 Company: King Saud Bin Abdulaziz University For Health Sciences Ministry of National Guard - Health Affairs Location: Riyadh, Saudi Arabia Department: Symposia/Conferences Division Deanship of Postgraduate Education Job Description: - Act as primary contact for persons seeking appointments/meetings with the A/Manager, Symposia/Conferences and queries regarding symposia and conferences. - Liaise with departmental personnel, hospital administrators and other organizations, to facilitate communication and appropriate action on behalf of the department. - Manage routine enquiries and refer visitors or telephone callers to concerned personnel. Receives/answers incoming and outgoing call inquiries. - Formulate a variety of correspondence including that of a sensitive nature, transcribe correspondence, minutes of meetings, committee formation orders and assure distribution as required. - Establish and maintain database and filing system electronic and hard copy. - Maintain committee files as required. - Develop meeting agenda and prepare meeting information packages, record and transcribe minutes, compose memorandum for all relations actions, and track follow-up issues to completion. - Liaise with local organizations regarding academic and professional activities. Attend to details related to these activities. - Ensure maintenance of departmental committee reports as required. - Ensure that logistical arrangements are made for meetings, site visits, etc. - Receive, screen, register, distribute and prioritize all incoming and outgoing mail (electronic and hardcopy) of the Symposia/Conferences Division of the Deanship of Postgraduate Education. - Prepare reports and manage special projects as assigned. - Prepares and follows-up requests to support departments for symposia and conferences conducted. - Prepares educational activities carried out by Symposia/Conferences Division: • Send/distributes all related symposium materials (i.e. brochures, posters) • Monitors registration done online through the event registration link. • Organizes registration and speakers lists • Prepares participants and speakers badges • Types certificates for all participants and speakers • Prepares participants and speakers bags (i.e. insert required materials, etc.) • Arrange the venue on the set-up day of every event. - Participates during the symposium to provide secretarial support as follows: • Hands out badges and materials to participants and speakers - Completes symposium activities to include: • Preparation of certificate of appreciations to the support staff and sponsors representatives. • Maintains records accordingly - Provides administrative support to the A/Manager, Symposia/Conferences, Deanship of Postgraduate Education. - Assists the Acting Manager, Symposia/Conferences in related financial transactions of the symposia and conferences such as: • Activity Budget • Cost Analysis • Disbursements & Collections • Yearly Financial and Achievement Report - Provides photocopy support and distribution of documents, whenever is required. - Performs other duties as directed or assigned by superiors. 3. Position: Administrative Assistant II Duration: May 17, 2008 – April 22, 2014 Company: King Saud Bin Abdulaziz University For Health Sciences Ministry of National Guard - Health Affairs Location: Riyadh, Saudi Arabia Department: Symposia/Conferences Division Deanship of Postgraduate Education Job Description: - Serves as primary contact for persons seeking appointments/meetings with the Manager, Symposia/Conferences and queries regarding symposia and conferences. - Refers visitors or telephone callers to concerned personnel. Receives/answers incoming and outgoing call inquiries. - Receives, opens and screens incoming and outgoing correspondences of the Symposia/Conferences Division of the Deanship of Postgraduate Education. - Takes and transcribes a variety of correspondences, records and reports, some of which contain confidential information. - Prepares requisition of the office supplies for the department. - Prepares and follows-up requests to support departments for symposia and conferences conducted. - Takes and transcribes minutes of symposia/conferences committee meetings. Prepares action memo based on meeting resolution and responsible for preparation and distribution of agenda and notice of meetings to the scientific and organizing committee members of the event. - Prepares educational activities carried out by Symposia/Conferences Division: • Send/distributes all related symposium materials (i.e. brochures, posters) • Accepts/receives registration forms and fees • Organizes registration and speakers lists • Prepares participants and speakers badges • Types certificates for all participants and speakers • Prepares participants and speakers bags (i.e. insert required materials, etc.) • Arrange the venue on the set-up day of every event. - Participates during the symposium to provide secretarial support as follows: • Registers on site registrants • Hands out bags and badges to participants and speakers - Completes symposium activities to include: • Preparation of certificate of appreciations to the support staff and sponsors representatives. • Maintains records accordingly - Provides administrative support to the Manager, Symposia/Conferences, Deanship of Postgraduate Education. - Assists the Manager, Symposia/Conferences in related financial transactions of the symposia and conferences such as: • Activity Budget • Cost Analysis • Disbursements & Collections • Yearly Financial and Achievement Report - Provides photocopy support and distribution of documents, whenever is required. - Performs other duties as directed or assigned by superiors. 4. Position: Administrative Assistant II Duration: June 20, 2007 - May 14, 2008 Company: King Saud Bin Abdulaziz University For Health Sciences National Guard Health Affairs Location: Riyadh, Saudi Arabia Department: Office Of The Associate Executive Director Postgraduate Education & Academic Affairs Job Description: - Served as primary contact for persons seeking appointments/meetings with the Associate Executive Director. - Refers visitors or telephone callers to concerned personnel. Receives/answers incoming and outgoing call inquiries. - Facilitate MSR line requirements of the residency training program positions. - Receives, opens and screens incoming and outgoing correspondences to the Office of the Associate Executive Director and Academic Affairs Department. - Responsible for keeping up to date tracking system for the department’s incoming and outgoing correspondences. - Takes and transcribes a variety of correspondences, records and reports, some of which contain confidential information. - Takes and transcribes minutes of meetings. Prepares action memo based on meeting resolutions and responsible for preparation and distribution of agenda and notice of meetings. - Prepares requisition of the office supplies, equipment and follows-up requests for support services departments, whenever is required. - Provides photocopy support and distribution of documents, whenever is required. 5. Position: Administrative Assistant III Duration: March 5, 2007 - June 19, 2007 Company: King Saud bin Abdulaziz University for Health Sciences National Guard Health Affairs Location: Riyadh, Saudi Arabia Department: Media Services Department, Postgraduate Education & Academic Affairs Job Description: - Receives and registers service requests, processing them and passing items to the next processing step for action. - Receives and registers correspondence directed to the unit and ensures proper channeling for action. - Maintains progressive records from a variety of statistics and other information that can be extracted, summarized and reported. - Types up the documents and reports and correspondence as instructed. - Assists with filing of documents as required. - Provides coverage, as assigned, to Audiovisual Services. - Assists in English-Arabic language testing. - Assists processing new hires for orientation. - Develops promotional materials for classes. - Prepares TRAs, Time Sheets and requisition of supplies. - Taking inquiries from requestors. - Issuing finished service request. - Responsible to supervise for the proper completion of all documents processed. - Works under general supervision, in accordance with specific instructions and established procedures. - Performs other job related duties, as assigned. 6. Position: Clerk III Duration: Oct 10, 2003 - Feb 28, 2007 Company: Philippine Overseas Employment Administration Company Industry: Government Location: Davao City, Philippines Department: Administrative & Operations Department Job Description: - Responsible in the evaluation and issuance of corresponding Overseas Employment Certificates for Returning Overseas Filipino Workers. - Acted as alternate evaluator for landbased and seabased newly hired and agency hired overseas Filipino workers. - Responsible in preparing Report of Accountability for Accountable Forms used in the processing of Landbased and Seabased overseas workers. - Acted as Labor Assistance Center Officer at the exit points of overseas Filipino workers such as Fishport and Airport. - Accessing the official e-mail address of the office. - Acted as alternate Receiving Officer, who receives, opens screens and keep up to date tracking system of incoming and outgoing correspondences. - Acted as an alternate Cashier. - Entertained walk-in clients and received queries through telephone. - Administrative support in the conduct of seminars and trainings. 7. 8. 9. Position: Clerk (Contractual basis) Duration: Jun 8, 2000 - Oct 9, 2003 Company: Philippine Overseas Employment Administration Company Industry: Government Location: Davao City, Philippines Department: Administrative Department Job Description: - Provides administrative support to the Administrative Officer and Accountant. - Assists the Administrative Officer in the monthly and yearly statistical reports preparation. - Assists the Administrative Officer in the preparation of educational activities carried out by Philippine Overseas Employment Administration (POEA) such as Seminars, Trainings and Symposium. - Assists the Accountant in the preparation of financial matters and was tasked to perform all the duties of the accountant during the its period of vacancy such as preparation of disbursement vouchers; remittances of withholding taxes and employees’ premium benefits; bookkeeping and the preparation of monthly payroll. - Refers visitors or telephone callers to other office personnel. Receives/answers incoming and outgoing call inquiries. - Acted as alternate Receiving Officer, who receives, opens screens and keep up to date tracking system of incoming and outgoing correspondences. - Maintains a systematic filing of documents. - Types up documents such reports and correspondence as instructed. - Provides photocopy support and distribution of documents. - Performs other duties as directed or assigned by superiors. Position: Bookkeeper Duration: Aug 23, 1999 - Nov 30, 1999 Company: Incredible Party Sales – Authorized Tupperware Distributor Company Industry: Sales / Business / Trade / Retail / Merchandise Location: Gen. Santos City, Philippines Job Description: - Position: Office Clerk Duration: Feb 5, 1998 - Jul 20, 1999 (1.5 yrs) Company: Republic-Asahi Glass Corp. Company Industry: Sales / Business / Trade / Retail / Merchandise Location: Davao City, Philippines Job Description: - Receives stock order requests from dealers, processing them and passing items to the next processing step for delivery. - Issues Sales Invoices and Receipts. - Prepares bank deposit slips for cheque deposits. - Monitor post dated checks for deposit to the bank. - Maintains inventory of stocks and prepares requisition from Head Office. - Update and maintains dealers accounts receivables. - Receives/answers telephone queries. - Maintains a systematic filing of documents. 10. Position: Maintains book of accounts and preparation of financial reports. Prepares and follows-ups Purchase Order of the stocks from Head Office. Prepares payroll for office personnel. Prepares withholding, Social Security and other tax reports. Prepares monthly statements to dealers. Acted as alternate cashier. Office Clerk (Apprentice) Duration: Jun 17, 1997 - Nov 30, 1997 Company: Arian Pharmaceuticals Incorporated Company Industry: Sales / Business / Trade / Retail / Merchandise Location: Davao City & Cagayan de Oro City, Philippines Job Description: - Provide assistance in receiving and issuance of stock orders from direct customers and dealers. - Provide assistance to the Cashier, whenever needed. - Provide assistance in the inventory of stocks, whenever needed. - Provide assistance in the preparation of trainings and company events. EDUCATION Highest Education Education Level: Bachelor's / College Degree Course: Bachelor of Science in Accountancy School/University: Holy Cross of Davao College Location: Davao City, Philippines Date: June 1992 - November 1997 SKILLS Skill Remarks 1. Event Organization I am a member of the organizing committee of locally and internationally conducted symposia and conferences by the institution I worked with in the Philippines and in Saudi Arabia. 2. Accounting Able to keep financial matters recorded and organized. 3. Fast Typing skills Can type 50 words per minutes with minimal mistakes. 4. Knowledge in MS Office Word, Excel, Powerpoint & Publisher) Primary used at work. 5. Web Development Basic knowledge of website development 6. Basic Photoshop Able to design and edit materials needed for the event. TRAININGS/SEMINARS Date Topic/Course Title May 2019 (On going) Virtual Assistance Course (Online course) Nov 25, 2017 Annual Safety Program Awareness Course King Saud University Medical City Riyadh, Saudi Arabia Dec 4, 2012 Basic Job Safety Analysis Postgraduate Training Center, Deanship of Postgraduate Education, KSAU-HS Riyadh, Saudi Arabia Sep 24 – Dec 10, 2011 Basic Photoshop Computer Society of Filipinos Riyadh, Saudi Arabia Aug 3 - 5, 2009 Team Building Course King Abdulaziz Medical City, National Guard Health Affairs Riyadh, Saudi Arabia Jul 30 - Sep 17, 2009 Web Development Computer Society of Filipinos Riyadh, Saudi Arabia Aug 7 - Oct 23, 2008 MS Access – Foundation Level Computer Society of Filipinos Riyadh, Saudi Arabia July 11-13, 2006 Seminar-Workshop on Records & Archives Counter Disaster Planning Records Management and Archives Office Davao City, Philippines Dec 12 - 13, 2005 Pre-Employment Orientation Seminar (PEOS) Trainers Capability Enhancement Philippine Overseas Employment Administration Manila, Philippines Sep 17, 2002 Basic Life Support Training The Philippine National Red Cross Davao City, Philippines Sep 30 – Oct 1, 2002 Housekeeping Exposure and Orientation The Marco Polo Hotel - Housekeeping Department Davao City, Philippines Sep 16 – 25, 2002 First Aid Training The Philippine National Red Cross Davao City, Philippines Aug 17 – Sep 14, 2002 Intensive Caregiver Course Philippine College of Technology Davao City, Philippines Sep 17, 2001 Tax Update Seminar Bureau of Internal Revenue Davao City, Philippines Jul 28, 2000 Workshop on Computerized GSIS Remittance Program Government Services Insurance System Davao City, Philippines