Maria Odessa Cabatuan

Hello!

I am Odessa and I am a driven and dedicated administrative professional with 9 years of experience. I have almost 7 years of experience in the Corporate field as a Back Office staff and around 3 years of experience in Real Estate field as a Virtual Administrative Assistant and eventually became an Operation Support. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments. Maintains professional appearance and demeanor and expertly completes assigned tasks with focus on quality. Dependable and quick-learning team player with effective communication and organization skills.

As an adept Virtual Executive Assistant, I have a well-rounded skill set in database management and honed talents in spreadsheet development and data entry, making me an ideal fit for the Virtual Assistant position. Further, I am a recognized expert in organization and a communicative collaborator. My previous roles have strengthened my capabilities in critical thinking and time-management, including a keen attention to detail and accuracy thus leading to my promotion as one of our company's Operation Support. I also have an experience with handling social media accounts and postings.

Below is a record of the tasks I previously handled for your reference.

Executive Administrative Assistant

• Profiling my client's contacts and entering their information in our company database.
• Handling company documents and compiling relevant files to its designated folders.
• Managing spreadsheets that contains the most current updates of the business process workflow.
• Sending out informative emails to clients containing notices and minutes of previous meetings as well as documents addressed to them.
• Sending out reminder emails to clients for upcoming meetings or activities.
• Saving and keeping copies of correspondence for future references.
• Responding to incoming emails that is in line with my task.
• Managing the social media platforms of my client.
• Keeps track of the business' important schedules such as anniversaries and due dates.
• Have experience in doing Inspection report
• Preparing Lease Agreements
• Doing CRM and generate a report for it
• Process invoices
• Adhoc Tasks

Back Office Administrator

• Inputting stocks on the database for inventory.
• Encoding credit notes in QuickBooks under each specific customer and generate statement of accounts after each term's cut off.
• Doing daily reports and filing them both in hard copy and soft copy.
• Updating Spreadsheets and other reports on a daily, weekly and monthly basis. 
• In charge of Payroll