Lyra De Guzman

LYRA DE GUZMAN Virtual Administrative Assistant Objective To leverage my extensive administrative and executive support experience to contribute effectively as an Administrative Executive Virtual Assistant, utilizing my skills in remote coordination, high-level document management, and strategic planning to drive growth and success for a dynamic organization. Work Experience --Davao City, Davao Del Sur, Philippines September 2023 – September 2024 ema. Dubai, United Arab Emirates ID & FF&E Virtual Assistant Provides remote administrative and operational support to Interior Design Professionals and Design Directors. Education Assisting with the coordination of interior design projects, managing furniture, fixtures, and equipment Bachelor in Industrial Technology Major in Food and Service Management (FF&E) requirements, and ensuring seamless Marikina Polytechnic College, Philippines Liaise with suppliers and manufacturers remotely to communication between designers and suppliers Serve as a point of contact for suppliers & manufacturers, handling inquiries, scheduling meetings, and managing communications. obtain quotes, place sample orders, and track shipments. 2008 - 2012 Assist with the setup and maintenance of project management tools and systems. Key Skills Dedicated, Multitasking, Administration, Team Player, Time Management, Planning, Organizing, Resourceful, Trustworthy, Flexible, Result Oriented Prepare and modify documents such as reports, memos, and correspondence to support project and administrative tasks. February 2022 – August 2023 ema. Dubai, United Arab Emirates ID & FF&E Assistant Assist interior designers with gathering and organizing materials for design presentations and client meetings. Prepare and update material boards, samples, and Language design documentation. English timely completion of tasks. Tagalog Track project requirements and deadlines, ensuring Coordinate with suppliers and manufacturers to obtain quotes, place sample orders and track shipments. Work Experience Draft and modify documents, including reports, memos, and correspondence. Maintain electronic and hard copy filing systems for project documentation and client records. February 2022 – August 2023 ema. Serve as a point of contact for suppliers and manufacturers, handling inquiries and coordinating Dubai, United Arab Emirates meetings. ID & FF&E Assistant Ensure effective communication between the design team and suppliers. Perform data entry and maintain databases related to FF&E specifications and project details. Assist with the setup and maintenance of project management tools and systems. Conduct outbound calls to potential and existing clients to promote the services. Generate and qualify leads through telemarketing campaigns and follow-up calls. Engage with customers to understand their needs and provide appropriate solutions. Handle customer inquiries, objections, and provide November 2016 – December 2021 Team Safety Consultants Dubai, United Arab Emirates Telemarketing Executive / Administrative Assistant detailed information about the services. Maintain and update client databases with accurate contact information and interaction details. Collaborate with the marketing team to design and implement effective strategies. Prepare and modify documents, including correspondence, reports, drafts, and memos. Maintain and organize files and records, both electronic and hard copy. Provide general administrative support, including scheduling meetings, managing calendars, and coordinating office activities. Perform data entry tasks to update and maintain databases and spreadsheets. Generate reports on telemarketing performance, sales metrics, and administrative activities. References: Available upon request