Lindie Spies

Lindie Spies Open to remote work globally | Currently based in South Africa | Relocating to the U.S. (Pittsburgh) late 2025 EXECUTIVE ASSISTANT / CHIEF OF STAFF (Strategic Operations | Leadership Support | Global Coordination) CAREER HIGHLIGHTS Core Skills: Executive Support • Project Coordination • Process Improvement • Compliance • Stakeholder Communication • Remote Collaboration     Supported C-suite and board leaders for over 15 years across global health, tech, and nonprofit sectors, ensuring seamless operations and governance. Designed and implemented travel, finance, and compliance systems adopted company-wide, resulting in zero audit queries. Spearheaded creation of Jembi’s internal intranet as Admin Team Captain, centralizing company documentation into an intuitive hub. Recognized for exceptional organization, confidentiality, and communication — building trusted partnerships with senior leadership. PROFESSIONAL EXPERIENCE Jembi Health Systems – Grants & Executive Coordinator - Sep 2014 – Sep 2025 Provided high-level support to executive leadership, overseeing travel logistics, board coordination, grant operations, and global projects. Enhanced efficiency, donor engagement, and cross-departmental compliance. Managed all aspects of international and domestic travel for the CEO and Executive Team — from itinerary planning to reconciliations.  Reviewed travel submissions for accuracy, coordinated board logistics, and liaised with legal advisors to ensure governance and audit readiness.  Interpreted funding contracts, tracked reporting deadlines, responded to audit queries, and created the company intranet linking all admin and travel documents.  Delivered company-wide training on travel policies, standardizing procedures and improving compliance. Jembi Health Systems - Executive Assistant to CEO and Directors - Sep 2010 – Sep 2014 Promoted from Office Administrator to Executive Assistant, supporting C-level executives through coordination, documentation, and process oversight.  Organized and maintained complex executive calendars and global travel.  Coordinated and documented board and subcommittee meetings, preparing materials and recording minutes.  Strengthened internal communications and workflows between executives and teams. DireqLearn - Operations & Finance Manager (International Assignment – Abuja, Nigeria) Jan – Dec 2003 Temporarily seconded to establish the organization’s first West African branch, overseeing HR, finance, administration, and vendor relations during the launch phase.  Set up all financial and operational systems from scratch, ensuring local compliance and transparency.  Managed budgets, reconciliations, and payroll, preparing monthly financial reports for HQ.  Handled stakeholder communication, office setup, and team coordination during expansion. EARLY EXPERIENCE HR & Office Management, Academic Administration, and Project Coordination roles across the UK and South Africa -), supporting teams in education, IT, and nonprofit sectors. EDUCATION & CERTIFICATIONS Bachelor of Business Administration – Regent Business School (2024) | HR Management (UCT, 2016) | Excel & Word Advanced (New Horizons,-) | USAID Rules & Regulations (InsideNGO, 2016) | Pastel Accounting (1998) TECHNOLOGY Trello | Slack | ClickUp | Notion | Google Workspace | MS Office | Canva | Zoom | Skype | ChatGPT PROFESSIONAL PHILOSPHY I help leaders focus on what matters most by bringing structure, clarity, and calm efficiency to their day.