Leamar Bagatua

LEAMAR V. BAGATUA TECHNICAL ASSISTANT / PROJECT ADMINISTRATOR Mobile No.: - E-Mail:-Visa Status: Working Visa Summary: Having more than 14 years of experience in general office administration, excellent in business/office management with strong people skills and organizational abilities. Well conversant with SAP ERP System Transactions & Maximo. Knowledgeable with Microsoft Office/Teams/Webex/Zoom/Outlook/Sharepoint/Docusign and PDF. ISO 9001:2015 Revision-e Certified. Working Experience: Administrator/MMS Operator (Qatar Rail - Metro Depot) L&T ELECTRICAL & AUTOMATION – DOHA, QATAR June 2021 - Present  Handling MMIS Tool (Maximo)  Manage the Work Orders received from the system and forward to the respective Engineers.  Tracking Incident update the system the result and feedback.  Verify accuracy and sort information according to priorities to prepare source data for computer entry.  Review data for deficiencies or errors, correct any incompatibilities if possible and check output.  Research and obtain further information for incomplete documents.  Generate reports, scan documents and print files, when needed.  Reporting KPI’ as requested by management.  Keep information confidential.  Comply with data integrity and security policies. Technical Assistant / Project Administrator SIEMENS W.L.L. – DOHA, QATAR Sep 2012-Oct 2020 Team Assistant is responsible for supporting the project team in all the daily administrative tasks (i.e. scheduling activities; processing information; maintaining smooth office work; and insuring confidentiality).  Scheduling and maintaining complex calendar appointments, conference calls, meetings and travel itineraries and coordinating related arrangements.  Responsible for travel arrangements, filing expense claims, documentation, procurement of office material (IT, stationary) and reporting (project list).  Planning and setting up external and internal events, internal jour fixes in cooperation with the respective lead.  Handling all kinds of secretarial and office work.  Organization events and meetings.  Drafting and preparing letters and presentations.  Perform assigned word processing, timekeeping, records management, correspondence and assigned project related financial documents processing.  Handle different assignments within project team (commercial, quality, EHSS, time schedule, SAP task ...)  Acting as liaison between all departments.  Monitor, track and report project/work related tasks.  Self-manage defined financial tasks  Receives guests and visitors and directs them to the person in charge; relationship-building.  Support in all business duties.  Receiving and distributing mail.  Responsible for new joiners.  Maintenance of office facilities/services. Procurement Officer / Document Controller SIEMENS W.L.L. – DOHA, QATAR Apr 2012-Sep 2012  Preparing negotiations/subsequent negotiations, initiate appropriate measures and guarantee supplies  Maintain regular contacts with interface partners and suppliers  Preparing price comparison  Abide by and comply with the Siemens Compliance and Business Conduct Guidelines.  Always work and act as team player and constant sense of mutual support.  Following and enforcing the company's procurement policies and procedures.  Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.  Maintaining good supplier relations and negotiating contracts.  Researching and evaluating prospective suppliers.  Maintaining the Purchase Orders  Collect, scan and upload documents following set procedures  Ensure all technical documents, such as PC, NR and Correspondences, are collected and registered in system.  Print and distribute documents as necessary. Administrative Staff / Secretary / Receptionist / Call Coordinator HCL INFOSYSTEM / NATIONAL TECHNOLOGY SOLUTION (NTS GROUP) – DOHA, QATAR Nov 2008-Apr 2012  Handling & keeping all Important Documents of the Employees and monitor the daily attendance  Monitor IN and OUT stocks, Monthly Inventory of stocks (Performing Physical & Actual Inventory)  Prepare Invoice & Delivery Note  Encoding & Manual Filling of Documents  Purchase of office supplies from small to a large item required  Handling incoming and Outgoing calls and set meetings for the manager  Helpdesk for the service calls and prepare service call reports for the clients  Prepare Cash Statement, Cash Voucher & Cash Receipt for Documentation & Transmitting  Maintaining complete & organized file record (both soft copy & hard copy)  Telephone Operator Attending Telephone Calls, both External and Internal Calls Purchasing Assistant / Document Controller TIMBERLAND SPORTS & NATURE CLUB, SAN MATEO RIZAL - PHILIPPINES May 2008 - October 2008  Handling Purchase Request & Purchase Ordered, Inventory, Handling Supplies of the club, & Part of Pre Opening Team.  Perform clerical duties to ensure that merchandise, supplies, and equipment are shipped on schedule by vendors.  Inspect all invoices and receiving reports to determine if quantity ordered matches quantity received; review prices, f.o.b. points and payment terms to ensure agreement with purchase order and dispose of discrepancies.  Maintain interface with vendors to ensure the procurement of high quality merchandise, expedient delivery, and dependable service at optimum price, referring problems involving deliveries or invoices to the buyer for resolution.  Place orders and handle routine Checks Accompanying Purchase Order (CAPO).  Prepare and process various forms involving change orders, exception reports, bid requests, and other buying procedures; price requisitions as required.  Perform other related duties incidental to the work described herein  Office & clerical job as to filing, documentations & transmitting.  Monthly Inventory of stocks (Performing Physical& Actual Inventory)  Responsible for preparing reports & ensuring proper documentation  Maintaining complete and organized file record  Encoding & Manual Filing of Documents (both Soft Copy & Hard Copy)  Perform secretarial work to assist and relieve supervisor of clerical duties; take and transcribe dictation, screen mail and compose correspondence based on general instruction. Receptionist / Telephone Operator CRISTINA VILLAS HOTEL & RESORT, ANTIPOLO CITY - PHILIPPINES March 2008 – May 2008  Telephone Operator Attending Telephone Calls, both External and Internal Calls  Provides Information with Regards to Reservation  Assist the Guest and visitors for their needs with regards to the Hotel service.  Monitor the Orderliness of the Hotel Reception.  Carry out instructions & other tasks from my superior. Stockroom Clerk SKILL–POWER INSTITUTE, ANTIPOLO CITY (STOCKROOM) – PHILIPPINES Nov 2006 - July 2007  Handling Supplies of the School, Inventory  Rendered for Ordering, Purchasing of School Supply (Direct to Supplier)  In-charge of receiving materials from supplier  Do Purchasing in accordance with approve supplier materials  Auditing / Checking of Stock Level  Monitoring the Availability of Stock.  Manage for the arrangement of the materials delivered according to its classification.  Performs inventory movement (Incoming & Outgoing of Stocks)  Proper checking of inventory stocks (Manual & Computerized Filing)  Maintain a complete and organized file record.  Encode the Purchase Ordered EDUCATION  Associates, Hotel & Restaurant Management, Skill-Power Institute, April 2008 Student of the Year, Graduating Class of 2008 SKILLS  Knowledgeable in SAP ERP System Transactions  Proficient in Microsoft Office Applications: MS Word, MS Excel, MS PowerPoint, MS Visio, Microsoft Teams, Internet Explorer  With Good communication skills Trainings & Seminars  ISO 9001:2015 Revision e: - Overview about relevant changes within DIN EN ISO 9001:2015 compared to DIN EN ISO 9001:2008 - Introduction to new High-Level Structure - Understanding the structure and interpretation of DIN EN ISO 9001:2015 - The new process model of DIN EN ISO 9001:2015 and the new risk-based approach.  Cybersecurity – Secure Use of Mobile Devices and Apps, Secure Working Environment, Social Engineering and Security in Products, Solutions and Services (Web Based Training), Siemens WLL, June 2020  Siemens Antitrust Essentials (Web Based Training), Siemens WLL, June 2020  Business Conduct Guidelines (Web Based Training), Siemens WLL, Jan 2020  Compliance Online Training – Raises Awareness of the Responsibility Connected to Signature authorization Siemens (Web Based Training), Siemens WLL, July 2017  Infosec – Important Aspect of Information Security (Web Based Training), Siemens WLL, Feb 2018  Unconscious Bias – Fundamentals - Raise Awareness and increase understanding of Unconscious Bias (Web Based Training), Siemens WLL, Feb 2018  Getting Things Done (GTD) Mastering Workflow Seminar by David Allen, Siemens WLL, Doha Qatar, Oct 2016  Software Training Program, Hotel Immersion & Micros Fedelio, Lima City Hotel, Philippines, March 21, 2007  Bartending Restaurant, TGIF Restaurant, Philippines, October 10, 2006  Table Setting Fine Dining Set Up, Tamayo’s Catering & Flower Shop, Manila Philippines, October 17, 2008  Overview (Housekeeping, F&B, & Front Office) Workshop / Demos (Bed making), Century Park Hotel, Oct. 18, 2008