Katie Rogel | Freelancer Resume

KATIE J. ROGEL 17971 Avenida Alozdra | San Diego, CA - |- EXPERIENCE Event Manager (remote) – Belcan Government Services, Arlington, VA: April 2009 – December 2018 Security Clearance: Top Secret - - - Sole meeting manager in charge of arranging both on-site and off-site conferences and special events for government clients, as well as internal company events such as baby showers, birthdays, happy hours and team outings Plans and executes Belcan’s annual holiday party, which involves budget management, working with rental companies, facilitating event contracts, determining menu selections, hiring entertainment vendors, creating the agenda, running event registration and managing the event on-site Responsible for providing meeting planning services to clients including managing vendor relations, cost analysis, presentation organization, sleeping accommodation support, audio visual setup, menu selection and on-site coordination Within the past 9.5 years, managed over 250 government off-site conferences, ranging from 50 to 350 attendees across the United States, as well as hundreds of on-site meetings located at the Belcan offices Prepare, track and summarize budgets for meetings, calculate registration fees, monitor payments, manage participant information utilizing database programs, and reconcile all event invoices Coordinates closely with the Belcan creative team to develop all meeting material as well as designing, building and hosting secure, online conference registration websites Facilitates proposals from numerous venues and helps the program manager and support staff to determine the best value available for off-site meetings, keeping in line with strict government meeting regulations Collaborates with the Assistant Deputy Program Manager to interpret government conference planning guidelines and requirements, as well as successfully navigating the government approval process Responsible for negotiating venue contracts through the signing process Routinely corresponds with meeting attendees across all agencies to provide specific travel support required by their organizations Works closely with venues to ensure complete and accurate meeting logistics are reflected in Event Orders Coordinates with venues’ audio visual teams in order to ensure all technical requirements are met and all equipment is running properly on-site Required to keep detailed data from all past meetings for government auditing purposes Regularly travels to provide full support for off-site meetings In charge of all registration support including processing payments, providing badges/receipts, handling conference material, checking IDs and additional security procedures for classified meetings Meetings and Special Events Coordinator – The Ritz-Carlton, Washington, DC: September 2007 - April 2009 - Nominated for 5 Star of the Quarter for the 4th quarter in 2007 Completed Top 10 Training by MVP Audio Visual Institute in 2007 Exclusively in charge of innovation, décor, organization and schedule for the hotel’s showroom Responsible for Banquet Event Orders and preparation for internal hotel meetings for all 24 departments, including employee receptions, as well as residence meetings for neighboring Ritz-Carlton luxury estates Responsible for creating and maintaining Banquet Event Orders for social, corporate and non-profit events Manage accounts payable for all vendor invoices throughout the event lifecycle: $415,000 of total paid invoices in 2008 In charge of payment and management of all group commission by providing pickup numbers for rooms and submitting detailed check requests through PeopleSoft payment program: $237,000 of paid commission in 2008 Balance banquet checks daily for final event bills, as well as work with managers, front desk, accounting, banquet team and clients to correct any disputed charges Maintain hotel banquet event scheduler daily for the month by distributing banquet event orders throughout all hotel departments, organizing the master event scheduler by date, time, and banquet event order number, as well as tracking any changes to events - - Assist in gala preparation through creating diagrams, involvement in internal and client meetings, and helping to create Banquet Event Orders for non-profit organizations such as the Salvation Army, Men Against Breast Cancer, the Larry King Cardiac Foundation, Knock-Out Abuse, U.S. Dream Academy and the Hebrew Home of Greater Washington Contribute to program development for corporate clients such as Merrill Lynch, Booz Allen Hamilton, The Carlyle Group, Morgan Stanley, Goldman Sachs, American Bar Association, Department of Homeland Security and Deloitte Event Assistant – Bash, Washington DC Metro Area: January 2008 - January 2009 (Part-Time) - Collaborate with all vendors to ensure accuracy of orders, product placement, and execution of schedule Assist wedding planner in setup of events including table arrangements, wedding favor and menu placement, seat assignments, and other general décor preparation Followed detailed schedule of events to ensure smooth transitions between activities Responsible for networking, attending industry events and meeting new clients Account Representative – UNICOM (formerly GTSI Corporation), Chantilly, VA: September 2004 - September 2007 - - Managed 100+ state and local government accounts for Ohio, Pennsylvania, Kentucky and Florida at GTSI, a top 100 federal contractor and government IT infrastructure and solutions provider Hired as a Sales Associate and within six months was promoted to Inside Sales Rep I, responsible for an individual territory; 1 year later was promoted to Inside Sales Rep II and was asked to support two of the most challenging territories on the team Achieved 96% of a $1.2 million margin quota in 2006, and when departing in 2007, was 85% of a $1.8 million personal margin quota and on track to reach 100% by the end of the fiscal year Responsible for identifying, qualifying and monitoring new proposals and projects for team Managed pricing and margin on quotes and proposals by negotiating cost with partners such as HP, Panasonic, Toshiba, and Cisco Collaborate daily with team of engineers and technical sales experts to develop and sell information technology, physical security, and emergency mobile data solutions Coordinate relationship development with new clients, systems integrators, and partners through IT conferences and traveling with account executives Recognized for developing long-standing, exceptional relationships with clients COMPUTER SKILLS Microsoft Office Professional, PeopleSoft, Siebel CDB-Production, Siebel CRM OnDemand, Salesforce, Newmarket Delphi, Opera Full Service, UniFocus, Meeting Matrix, Skipjack, Authorize.net, NetSuite, Workday, Microsoft Teams, Concur, Box, Zoom EDUCATION College of Charleston Charleston, South Carolina Bachelor of Arts in Communication Studies August 2001 – May 2004 GPA 3.83 Virginia Tech Blacksburg, Virginia August 2000 – May 2001