Kathleen Podolak White

Kathleen Podolak White 252 Bradmere Loop Newport News, VA 23608 - cell Education North Mecklenburg High School 11201 Old Statesville Road Huntersville, NC 28078 Graduated on 6/2/2000 St. Andrews University (formerly St. Andrews Presbyterian College) 1700 Dogwood Mile Laurinburg, NC 28352 Bachelor of Arts. Business Administration concentration in Management. 5/8/2004 Total Credits Earned: 119 Semester Hours: 120 Work Experience 5/5/2013-8/5/2016 Administrative Assistant Division of Engineering, Infrastructure, and Advanced Reactors Office of New Reactors United States Nuclear Regulatory Commission Rockville, MD • Served as Acting Division Administrative Assistant when needed. • Completed travel authorizations and vouchers for supervisors through the new eTravel system. • Completed the Project Planning Meeting reconciliation. • Answered phones and take messages on a daily basis. • Received and distribute mail on a daily basis. • Kept staff informed of due dates for agency wide training through iLearn. • Scheduled all Deputy Director Meetings • Provided phone coverage after 3:30PM for the division • Printed out handouts for the Deputy Director and various staff members when needed • Monitored Director and Deputy Director calendars to make sure there are no double bookings of meetings • Provided administrative assistance on the RG1.206 project. • Ran Time and Attendance every two weeks. • Reviewed documents going through concurrence and input into the Agency wide Document Access Management System (ADAMS). Documents such as Chairman Papers, memorandums, letters, meeting notices and meeting summaries • Completed travel authorizations and vouchers for all supervisors going on travel. Input travel iTravel if international travel is taken. • Printed documents for all meetings as necessary for Deputy Director. • Updated and maintained Telework Agreements in SharePoint. • Assisted staff with various questions throughout the office. Supervisor’s Name: Robert Caldwell Phone Number:- GG 7 Step 7 12/01/2011-5/5/2013 Division of Program Management, Policy Development & Analysis Office of New Reactors United States Nuclear Regulatory Commission Administrative Assistant • Maintains the Planning and Scheduling SharePoint site. • Completed the Project Planning Meeting reconciliation. • Answer phones and take messages on a daily basis. • Received and distributed mail on a daily basis. Rockville, MD • Run Time and Attendance every two weeks. • Review documents going through concurrence and input into the Agency wide Document Access Management System (ADAMS). Documents such as Chairman Papers, memorandums, letters, meeting notices and meeting summaries • Complete travel authorizations and vouchers for supervisors going on travel. Input travel into the NRO travel log. • Assists staff in Contract Management Branch (CMB) and the Planning and Scheduling Branch (PSB) with various forms of work. Supervisor’s Name: Jennifer Dixon-Herrity Phone Number:- GG 7 Step 4 3/18/2011-12/1/2011 Division of New Reactor Licensing Office of New Reactors United States Nuclear Regulatory Commission Rockville, MD Administrative Assistant • Lead on the new NRO invoice process. • Maintained the NRO_Invoices email inbox. • Logs invoice data into the Invoice database on a daily basis. • Completion of Meeting Notices and Meeting Summaries. • Filed Monthly Letter Status Reports (MLSR’s) by Job Code Number (JCN) • Answer phones and take messages on a daily basis for a total of 30 employees. • Received and distributed mail on a daily basis. • Run Time and Attendance every two weeks and distributes time sheets for employee and supervisor signature. • Review documents going through concurrence and input into the Agency wide Document Access Management System (ADAMS). Documents such as Chairman Papers, memorandums, letters, meeting notices and meeting summaries • Complete travel authorizations and vouchers for supervisors going on travel. Input travel into the NRO travel log. • Assists staff in New Reactor Contract Planning and Management Branch (NCPM) and the New Reactor Project and Scheduling Branch (NPLS) with various forms of work. Supervisor’s Name: Michael McCoppin Phone Number:- GG 7 step 4 8/12/2010-8/27/2010 Rotation to Financial Management Branch Rockville, MD Office of Nuclear Materials Safety and Safeguards United States Nuclear Regulatory Commission Program Assistant • Reconciliation of NMSS’s FY 2009 externally generated documents within the Agency Wide Document Access and Management System (ADAMS) • Reconciled internal financial management reports against reports generated from agency’s financial system (FFS) • Completed an audit on training, travel and bankcard purchases against internal spreadsheets • Entered commitments into financial system • Completed internal reprogramming actions • Completed request for financial plan changes • Tracked expenses on commitments and obligations spreadsheet • Shadowed grade 14 Senior Program Analyst for 3 weeks to learns all aspects of budget execution, formulation and analysis Supervisor’s name: Karen Fitch Phone Number:- GG7 step 4 4/12/2010-8/12/2010 Rotation to High Level Waste Rockville, MD Office of Nuclear Materials Safety and Safeguards United States Nuclear Regulatory Commission Administrative Assistant • Assisted the Project Manager of the Center for Nuclear Waste Regulatory Analyses (CNWRA) on various documents including presentations and commissioner briefing books. • Review documents going through concurrence and input into the Agency Wide Document Access Management System (ADAMS) documents such as Chairman Papers, SECY papers, memorandums, letters, meeting notices and meeting summaries, Safety Evaluation Reports • Answer phones and take messages on a daily basis for a total of 45 employees. • Received and distributed mail on a daily basis. • Completion of travel authorizations, foreign and domestic. Supervisor’s name: Aby Mohseni Phone Number:- GG7 step 4 10/6/2008 – 4/12/2010 Division of New Reactor Licensing Rockville, MD Office of New Reactors United States Nuclear Regulatory Commission Administrative Assistant • Lead on the new NRO invoice process. • Maintained the NRO_Invoices email inbox. • Logs invoice data into the Invoice database on a daily basis. • Completion of Meeting Notices and Meeting Summaries. • Filed Monthly Letter Status Reports (MLSR’s) by Job Code Number (JCN) • Answer phones and take messages on a daily basis for a total of 30 employees. • Received and distributed mail on a daily basis. • Run Time and Attendance every two weeks and distributes time sheets for employee and supervisor signature. • Review documents going through concurrence and input into the Agency wide Document Access Management System (ADAMS). Documents such as Chairman Papers, memorandums, letters, meeting notices and meeting summaries • Complete travel authorizations and vouchers for supervisors going on travel. Input travel into the NRO travel log. • Assists staff in New Reactor Contract Planning and Management Branch (NCPM) and the New Reactor Project and Scheduling Branch (NPLS) with various forms of work. Supervisor’s name Robert Fretz Phone Number:- GG7 step 4 06/15/2008-10/03/2008 Rotation to the Funds Control Team Division of Planning Budget and Analysis Office of the Chief Financial Officer United States Nuclear Regulatory Commission Program Analyst • Work with Advance of Allowance and Financial Plan documents • Worked on a tracking spreadsheet for the Six month Scenario FY 2009 Continuing Resolution (CR) Supervisor’s Name Patrice Williams-Johnson Phone Number:- GS 7 step 2 11/15/2005- 06/15/2008 Division of New Reactor Licensing Rockville, MD Office of New Reactors United States Nuclear Regulatory Commission Secretary • Filed Monthly Letter Status Reports (MLSR’s) by Job Code Number (JCN) • Completion of Meeting Notices and Meeting Summaries. • Answer phones and take messages on a daily basis for a total of 30 employees. • Received and distributed mail on a daily basis. • Run Time and Attendance every two weeks and distributes time sheets for employee and supervisor signature. • Review documents going through concurrence and input into the Agency wide Document Access Management System (ADAMS). Documents such as Chairman Papers, memorandums, letters, meeting notices and meeting summaries • Complete travel authorizations and vouchers for supervisors going on travel. Input travel into the NRO travel log. • Assists staff in New Reactor Contract Planning and Management Branch (NCPM) and the New Reactor Project and Scheduling Branch (NPLS) with various forms of work. Supervisor’s name Alba Sanchez Phone Number:- GS 7 step 2 10/31/2005- 11/15/2005 Reassignment to Division of New Reactor Licensing Rockville, MD Office of Nuclear Reactor Regulation United States Nuclear Regulatory Commission Office Automation Assistant • Branch Secretary for New Reactor Project Branch • Answered phones and received messages • Set up meetings and conference rooms for Patrick Madden • Reviewed documents that were going through for concurrence such as memorandums and letters • Reviewed mail and put into employee mailboxes. Rockville, MD Supervisors name Patrick Madden Phone Number:- GS 5 step 1 07/24/2005- 10/31/2005 Detail to Human Resources Rockville, MD United States Nuclear Regulatory Commission Clerical Worker • Assisted staff with maintaining training courses for the Human Resources Training and Development (HRTD) • Switched slides during training presentations at the Professional Development Center (PDC) • Developed online training courses using Ready Go • Reviewed and distributed mail into employee mailboxes • Assisted the office in making binders for the Nuclear Professional Development Program (NSPDP). Supervisor’s name James Morris Phone Number:- GS 5, step 1 01/22/2005-07/24/2005 Nuclear Material Safety and Safeguards Rockville, MD United States Nuclear Regulatory Commission Clerical Worker • Assisted staff in keeping status of tickets • Retrieved PMDA mail for the office directors • Assist other divisions within NMSS with various tasks; making copies of documents. Distribution of concurrence documents within the offices and outside of NRC, taking travel vouchers up to the travel office, catching phones and making handbooks. Supervisor’s name Catherine Poland Phone Number:- GS 5, step 1 08/02/2004-01/18/2005 Atomic Safety and Licensing Board Panel Rockville, MD United States Nuclear Regulatory Commission Clerical Worker • Assisted the ASLBP with inputting orders from judges into Agency wide Document Access Management System (ADAMS) • Copied materials for the judges • Updated dBase database with new work orders dealing with transcripts for the court reporting. • Checked and distributed mail. • Help organize the law library with the issuances. Supervisor’s name Jack G. Whetstine Phone Number:- GS 5, step 1 3 Summers- Wells Fargo Bank NA Tempe, AZ Technology Assistant • Supported the Alaska Bank conversion during the summer of 2001 • Summer Internship Program in 2003, in partnership with St. Andrews Presbyterian College • All duties preformed using Wells Fargo proprietary computer system • Routed System Service Request Forms for a support Team called Technology Connection • Reconciled calling card reports and assigned new numbers Manager’s name: Joseph L. Dale 2600 South Price Road Chandler AZ, 85286 Phone Number:- Salary $- per hour. 40 hours a week- Computer Services Laurinburg, NC St. Andrews University Office Assistant • Answered the phone and used “Track It” to log intranet problems. • Assisted with minor computer problems in the labs • Retrieved and distributed mail from the mailroom Manager’s name Danny Phillips 1700 Dogwood Mile Laurinburg, NC 28352 Salary $6.50 an hour worked for two days a week for two hours each day Summer 2000 Boys and Girls Club of Our Town Camp Counselor • Responsible for 15-20 campers • Supervised the playground • Assisted with art projects and indoor games and activities Manager’s name Mark Gilliam Boys and Girls Club of Our Town Davidson NC, 28036 Phone Number:- Salary $6.50 an hour, 5 days a week- Butler Camp Counselor in Training Darnestown, MD • Assisted the counselors in helping with the Equestrian Program Manager name Maura Jones Butler School 15951 Germantown Road Darnestown, MD 20874 Phone Number- Salary N/A Volunteer Other Qualifications Reactor Concepts Course CIS 111 Intro to Computer Usage ADAMS Certified Project Manager under the NRC Acquisition Certification and Training Program (9/8/08) Access: Intro to Relational Databases CIS 225 Databases Wells Fargo Bank WANDA training course B/E 329 Management Information Systems Acquisition Courses for PM certification.