Kathleen Podolak White

12 + years of Secretarial experience in the Federal Government.

Served as Acting Division Administrative Assistant when needed.

• Completed travel authorizations and vouchers for supervisors through the new eTravel system.

• Completed the Project Planning Meeting reconciliation.

• Answered phones and take messages on a daily basis.

• Received and distribute mail on a daily basis.

• Kept staff informed of due dates for agency wide training through iLearn.

• Scheduled all Deputy Director Meetings

• Provided phone coverage after 3:30PM for the division

• Printed out handouts for the Deputy Director and various staff members when needed

• Monitored Director and Deputy Director calendars to make sure there are no double bookings of meetings

• Provided administrative assistance on the RG1.206 project.

• Ran Time and Attendance every two weeks.

• Reviewed documents going through concurrence and input into the Agency wide Document Access Management System

(ADAMS). Documents such as Chairman Papers, memorandums, letters, meeting notices and meeting summaries

• Completed travel authorizations and vouchers for all supervisors going on travel. Input travel iTravel if international travel

is taken.

• Printed documents for all meetings as necessary for Deputy Director.

• Updated and maintained Telework Agreements in SharePoint.

• Assisted staff with various questions throughout the office.