Karin Golden

Ibibuo Karin Selema Ontario, Canada https://www.linkedin.com/in/karin-selema | https://remarkable-fish-160.notion.site/Karin-Selema-a4ef8c78ee974892a141cd-f3e?pvs=74 Professional Summary Highly organized and detail-oriented Virtual Assistant with 3 years of experience in administrative support and data management. Proficient in accurate, fast, and well-structured data entry, ensuring data consistency and smooth workflow. Seeking to leverage strong administrative skills, high proficiency in Excel and Google Sheets, and a commitment to maintaining high-quality data records to support daily operations. Skills Data Entry • Administrative Assistance • Data Management • Data Validation • Data Cleaning • Data Formatting • Data Quality Checks • Digital Information Organization • Spreadsheet Management • Excel • Google Sheets • CRM • Cloud-based Platforms • Online Dashboards • Fast and Accurate Typing • Attention to Detail • Organizational Skills • Time-Management Skills • Email Management • Scheduling • Online Research • Documentation • Report Preparation • Basic Analysis Skills • Spreadsheet Formulas • Filters • Pivot Tables • Notion • Trello • Asana • Independent Work • Reliability • Discipline • Problem-Solving • Communication • English Language Work Experience Executive Partner Jun 2024 - now Athena Provided full-time executive support to clients in the personal care retail and angel investment sectors, showcasing adaptability and cross-industry expertise. Delivered part-time administrative support in a wide range of sectors, including healthcare, nonprofit, biotech, HR innovation, and service-based industries. Managed executive inboxes, calendars, and travel logistics, ensuring smooth daily operations and timely coordination of meetings and trips, boosting efficiency by 40%. Communicated with vendors, customers, and strategic partners to support project execution and maintain positive working relationships. Independently researched collaboration opportunities, resources, and foundational tools to support a client’s early-stage psychedelic initiative. Compiled and maintained monthly stock data sheets, providing accurate, organized records to support financial tracking and decision-making. Documented laboratory experiment notes in a structured and detailed manner to support research accuracy and knowledge transfer. Part-time Assistant Coordinator/Model Sep 2023 - Mar 2024 FAD Modeling Agency Managed crowd control and tracked attendance for a minimum of 20 registrants during registration days, ensuring smooth flow and organization. Oversaw venue setup, including layout, equipment placement, and coordination with vendors. Assisted photographers in posing model applicants for optimal shots and visuals. Personally modeled and provided hands-on guidance and mentoring to new models. Executive Virtual Assistant Mar 2023 - May 2024 MRE Property Management Managed daily inquiries from prospects, vendors, property owners, and tenants, contributing to improved Google Reviews. Streamlined appointment scheduling for vendors, showings, property management consultations, and inspections. Scheduled vendors for move-ins, move-outs, and active tenant maintenance, ensuring seamless operations. Designed efficient workflows for invoicing, billing, and application processing, reducing completion time by at least 30%. Performed monthly detailed expense bookkeeping for property management operations. Online ESL Tutor Jan 2019 - Jan 2020 First Future Taught English to Chinese students aged 4 to 50, including children, school students, and business professionals, from beginner to advanced levels. Delivery Customer Care Jan 2018 - Dec 2018 Sitel Philippines Corporation Proficiently handled Sears customer inquiries related to delivery, order Education Bachelor of Science in Business Administration University of Port Harcourt | 2024 Projects Client Database Optimization Project Led the initiative to clean and optimize a client's CRM database, identifying and rectifying over 500 duplicate entries and inconsistencies. Developed and implemented a standardized data entry protocol, reducing future data errors by 15%. Technologies: CRM, Google Sheets, Data Cleaning Tools Automated Reporting System Development Created and implemented a series of Excel and Google Sheets templates with integrated formulas and pivot tables to automate weekly and monthly client reports, saving approximately 5 hours of manual work per week. Technologies: Excel, Google Sheets, Spreadsheet Formulas, Pivot Tables Cover Letter Dear Hiring Manager, I am writing to express my enthusiastic interest in the Virtual Assistant position, as advertised. With 3 years of experience providing comprehensive administrative support and a strong focus on accurate, fast, and well-structured data entry, I am confident in my ability to significantly contribute to your team's daily operations and support a smooth workflow. My expertise aligns perfectly with your requirement for a highly organized and detail-oriented professional who excels in data management. Throughout my career as a Virtual Assistant, I have developed a robust skill set in maintaining databases, organizing digital information, and ensuring data consistency across platforms. I am highly proficient in Excel, Google Sheets, and various data entry tools, with proven experience in converting raw information into structured formats, performing data quality checks, and utilizing spreadsheet formulas, filters, and pivot tables for basic analysis. My commitment to maintaining high-quality, consistent data records, coupled with my ability to work independently without supervision, makes me a reliable and disciplined candidate. I am particularly drawn to this opportunity due to its emphasis on data entry and the chance to keep systems clean, updated, and efficient. My experience with task management tools like Notion and my strong organizational and time-management skills have consistently enabled me to deliver error-free work and manage multiple administrative tasks effectively. I am a self-starter with a meticulous attention to detail, ready to embrace a remote and flexible work environment and contribute to your supportive team and structured workflow. Thank you for considering my application. I am eager to discuss how my skills and dedication to data accuracy can benefit your organization. My portfolio provides further insight into my capabilities. I look forward to the opportunity to connect soon. Sincerely, Ibibuo Karin Selema