Justina Emeka

 Classroom Library Book Borrowing Procedure Scope: This SOP applies to all students in [Insert Grade/Class Name] who wish to borrow books from the classroom library during the school year. Purpose: To outline a clear and organized process for students to borrow and return books from the class library. ensuring accountability, fairness, and easy access to reading materials. Stakeholder: 1. Students: Responsible for borrowing, reading, and returning books. 2. Class Teacher: Oversees the library process and enforces rules, guides students in selecting appropriate books. 3. Student Librarian: Assists the teacher in managing the borrowing/return process, Helps maintain organization and order in the class library. 4. School Librarian: May provide guidance on managing the class library, Can assist in book selection and cataloging. 5. School Administration: May provide resources or funding, Oversees adherence to school-wide literacy initial. Tech stack: 1. Front-End (User Interface) For students or teachers to interact with the system: Google Forms / Microsoft Forms – For simple book borrowing and return requests. Notion / Airtable – Clean, user-friendly databases with simple interfaces. 2. Back-End (Logic & Data Processing) To store and manage book data, user activity, and automate processes: Google Sheets + Google Apps Script Auto-record book logs from Google Forms. Send return reminders via email. Airtable Backend Easy no-code/low-code backend with automation. Firebase (for custom solutions) Real-time database for tracking books and users. Authentication for student logins. Supabase – Open-source alternative to Firebase with SQL database. 3. Reporting & Analytics Google Data Studio / Looker Studio Visualize most-read books, borrowing trends, overdue rates. Excel / Google Sheets Dashboards Simple charts and summaries. 4. Lucid chart Optional Tools: QR Code Generator – For labeling books with scannable codes. Barcode Scanner App – For fast borrowing/return if books are barcoded. Trello/Notion Board – For tracking books in a visual Kanban format. Responsibilities Teacher/Librarian: Oversees the lending process, maintains the library inventory, and ensures procedures are followed. Student Librarian (if applicable): Assists in recordkeeping and helps other students follow the borrowing process. Students: Follow all procedures for borrowing and returning books responsibly. School Administration: May provide resources or funding, Oversees adherence to school-wide literacy initial. Procedure Step 1: Choosing a Book Students may select a book during designated library time or with the teacher’s permission during free periods. Students are encouraged to choose age-appropriate and interest-based reading materials. Step 2: Recording the Book Borrowed Before taking the book, students must log their borrowing in the Class Library Logbook or Digital Library Tracker. Details to Record: Student’s full name Date of borrowing Book title and author Book code or number (if applicable) Expected return date (usually one week from borrowing) Step 3: Borrowing Limit Each student may borrow only one book at a time. The borrowing period is 1 week, with an option to renew once if no one else has requested the book. Step 4: Returning the Book Return books to the Designated Return Box or Shelf. Update the Library Logbook to mark the return date. If the book is damaged or lost, students must report it immediately to the teacher and may be required to replace or repair the book. Step 5: Renewal Process If more time is needed, students must request a renewal before the due date. Renewals are granted for 1 additional week. General Rules Books must be handled with care. Writing or drawing in books is strictly prohibited. Returned books should be in good condition. Students who consistently fail to follow procedures may lose borrowing privileges. Recordkeeping All borrowing and returning records should be kept for the entire term. A monthly check of the log should be performed to track overdue or missing books. Review & Updates This SOP will be reviewed at the start of each term and updated as necessary. FLOW CHART ON HOW TO BORROW BOOKS FROM CLASS LIBRARY h