Justina Emeka

PROJECT CHARTER 1 [Company name] 1.1 Project Title: Website design and development for fictional client 2.0 Project overview: The website design and development project aims to effectively showcase the client’s business, product, and user-friendly experience. It is an initiative to provide the fictional client with a modern, professional website that accurately reflects their brand and offerings.This is essential to attract and retain customers, enhance brand credibility, and provide critical information about products and services in today’s digital marketplace. The project will deliver a project plan, requirements analysis document,wireframes and design mockups,fully functional website, testing reports, website deployment. 2.1 Project objectives: S/N objectives 1 Conduct a comprehensive analysis of the client’ requirement and expectations. 2 Develop a detailed project plan outlining the scope, schedule, resources, and risk. 3 Assemble a cross-functional team comprising designers, developers, content creators,and testers 4 Create wireframe and design mockups for client approval. 5 Implement the website using appropriate web technologies. 6 Conduct rigorous testing to ensure functionality and compatibility across devices and browsers. 7 Deploy the website on the selected hosting platform. 8 Provide training to the client’s team on website maintenance and management. 2.2 Project scope: S/N In scope Out scope 1 Requirement analysis and documentation Ongoing website maintenace post-lunch: This project will not include continuous maintenance and update of the website after the initial deployment. 2 Project planning and scheduling Advanced marketing and SEO services: Beyond the basic SEO setup included during development, the project will not provide advanced marketing strategies,ongoing SEO services or digital marketing campaigns. 3 Team formation and role assignments. Third-party system integrations not specified in initial requirement: the project will not cover the integration of third-party systems that were not specified in the initial project requirements. 4 Website development using HTML,CSS, javaScript, and other relevant technologies. Custom application development beyond website functionality: The project will focus solely on the development of the website. Custom applications beyond standard website functionality are excluded. 5 Development of wireframe and design mockup. Content creation beyond initial setup: It excludes continuous content creation such as regular blog posts, articles, or multimedia content update.The client’s we be trained to manage ongoing content needs. 6 Testing for functionality, usability, and compatibility. Extensive user training post-deployment:The project will not cover extensive or repeated training sessions post-deployment and would require a separate agreement. 7 Development of the website on the chosen hosting platforms. 2.4 Deliverables: The project will deliver the following key deliverables: S/N Deliverables Outcome 1 Requirement analysis document: Comprehensive documentation detailing the client’s requirement and expectations, ensuring all stakeholder needs are clearly understood and agreed upon. Clear and mutual understanding of the client’s needs and expectations,ensuring all project stakeholders are aligned and reducing the risk of scope creep or misunderstandings during the project. 2 Project plans: A detailed project plan outlining the project scope, schedule, resources, and risk management strategies to guide the project from inception to completion. A well-defined readmap for the project that includes timeline, resource allocations, and risk management strategies, which helps in keeping the project on track and within budget. 3 Wireframes and design mockups: visual representations of the website’s layout and design for client review and approval before development begins. Visual clarity on the website’s layout and design,allowing the client to provide feedback and approve the design before development begins,thereby minimizing revisions and ensuring the final product meets their expectation. 4 Fully functional website: A complete, fully developed website incorporating the approved design, content, and features, ensuring a user-friendly and engaging experience. Delivery of a complete,user-friendly, and engaging website that effectively showcases the client’s business, product ,and services, enhancing their online presence and potentially increasing customer engagement and sales. 5 Testing reports: Documentation of all testing activities, including functionality, usability, and compatibility tests, along with any issues identified and resolved. Assurance of a high-quality website through documented testing activities, with identified issues resolved, ensuring the website functions correctly across various devices and browsers and provides a seamless user exprience. 6 Website deployment: Successful deployment of the website on the selected hosting platform, ensuring it is live and accessible to users. A live, accessible website that is fully operational on the chosen hosting platform,marking the project’s transition from development to an active customer- facing tool. 7 Training materials and sessions: Comprehensive training materials and training sessions provided to the client team covering website maintenance and management. The client’s team is empowered to independently manage and maintain the website post-launch, ensuring ongoing content updates and minor adjustments can be handled internally without additional support cost. 3.0 Stakeholders: The project stakeholders include: Stakeholders Names Project manager Emily harrison Project sponsor Michael jackson Web developer Eric thompson 3.0Constraints: The project will operate within the following constraints: S/n Constraints Impact 1 Budget constraint: The total budget for the project is capped at $50,000. The project team must manage resources efficiently to stay within budget. This may limit the scope of additional features or require prioritizing of critical tasks. 2 Time constraint: The project has a fixed timeline with key milestones, with final project closeout scheduled for December 15, 2024. Strict adherence to the timeline is crucial. Delays in any phase [e.g, requirement analysis, design approval, development, or testing] can affect subsequent phases, potentially impacting the overall project delivery date. 3 Resource constraint: The project relies on the availability of a cross-functional team including designer, developers, content creators, and testers. Limited availability or competing priorities for team members can affect productivity and project timeline. 4 Scope constraint:The project scope is clearly defined, excluding ongoing maintenance post-launch, advanced marketing/SEO services, extensive user training, and unspecified third party integrations. Adhering to the defined scope prevents scope creep and ensures the project stays focused on delivering the agreed-upon deliverables. 5 Technology constraint: The website will be developed using specified web technologies [e.g, HTML, CSS, javaScript]. The choice of technologies must be appropriate for the client’s requirements and the project objectives. 6 Client availability constraint: Timely feedback and approval from the client are essential at various stages [e.g, requirement analysis,design mockups, testing ]. Delay in client feedback or approval can stall project progress and impact overall timeline.It is crucial to maintain regular communication and set clear expectations with the client to mitigate risk. 7 Quality constraint: The website must meet high standards of functionality, usability, and compatibility. Ensuring quality within the constraints of time and budget requires thorough testing and possible iterative improvements. Balancing quality assurance with other constraints is vital to deliver a reliable and user-friendly website. 3.1 Assumptions: This project is based on the following assumptions: S/n Assumptions Impact 1 Client collaboration: The client will be available to provide timely feedback and approvals at each project phase [requirement analysis, design, testing]. Delays in feedback can stall project progress, impacting the overall schedule and potentially increasing cost due to extended timeline. 2 Resource availability: All team members [designers, developers, content creators, testers] will be available as planned throughout the project durations. Limited availability or conflicting priorities can cause delays and affect the quality of deliverables,necessitating rescheduling and potential resource reallocation. 3 Budget adherence: The project will be executed within the allocated budget of $50,000. Exceeding the budget could require scope reduction or additional funding, both of which can affect project completion and stakeholders satisfaction. 4 Technological compatibility: The chosen web technologies [HTML,CSS, javaScript] will be sufficient to meet the project’s design and functionality requirement. Technological limitations could necessitate additional tools or software, potentially increasing cost and extending timeline. 5 Clear requirements: The initial requirements gathered during the analysis phase will be comprehensive and accurately reflect the client’s needs Incomplete or evolving requirements can lead to scope changes, increased cost, and extended timeline. 6 Hosting platform reliability: The chosen platform will support the website’s technical requirement and provide reliable service. Issues with the hosting platform can delay deployment and affect the website’s performance and availability, requiring contingency measures. 7 Market stability: There will be no significant market changes that would drastically alter the client’s business needs or objectives during the project timeline. Major market changes could necessitate significant project adjustments, impacting scope, budget, and timeline. 8 Compliance with standards: The project will adhere to all relevant web development standards and legal requirements. Non-compliance can result in legal issues or the need for costly rework to meet necessary standards. 9 Stakeholders engagement: All stakeholders will remain engaged and supportive throughout the project duration. Lack of engagement or support from stakeholders can lead to misalignment, lack of resources, and challenges in decision making. 10 Training effectiveness: The client’s team will be able to learn and effectively manage website maintenance and content updates through provided training. Ineffective training may result in the client’s team being unable to manage the website, leading to increased support requests and potential additional cost for further training or maintenance services. 3.2 Risk: The project involves the following identified risk: S/N Risk Impact Mitigation 1 Misinterpretation of client requirements Misalignment with client expectations, leading to rework and delays. Conduct detailed requirement analysis sessions and obtain written approval from the client. 2 Project schedule delays Extended timeline can increase cost and affect project delivery dates. Implement regular progress review and contingency planning to address potential delays promptly. 3 Resource availability issues Limited availability or conflicting priorities can delay project phases and impact quality.i Coordinate schedules and manage workloads effectively to ensure team members are available as needed. 4 Technological challenges Incompatibilities or limitations can require additional tools, increasing costs and timeline. Ensure thorough testing and select appropriate technologies that meet project requirements. 5 Client feedback delays Stall project progress, impacting overall schedule and increasing costs. Maintain regular communication and set clear expectations with the client for timely feedback. 6 Budget overruns Exceeding the budget may require scope reduction or additional funding. Monitor expenditures closely and prioritize critical tasks to stay within budget. 7 Hosting platform issues Deployment delays and performance issues affecting website availability Choose a reliable hosting platform and have contingency plans for potential issues. 8 Market changes Significant market changes can alter the client’s needs, impacting project scope. Maintain flexibility in the project plan to accommodate potential changes and reassess priorities as needed. 9 Stakeholders disengagement Lack of support can lead to resource shortage and decision making challenges. Engagement stakeholders regularly and ensure clear communication of project progress. 10 Quality assurance issues Poor quality can result in functionality, usability and compatibility problems. Conduct comprehensive testing and implement iterative improvements to maintain high quality. 3.0 Roles and responsibility: S/n Roles Responsibility 1 Project sponsor Provide overall direction and support for the project, approve project scope,budget, and key deliverables. 2 Project manage Plan, execute, and oversee the project. Manage project scope, schedule, and budget, coordinate team activities and ensure timely completion of tasks. 3 Business analyst Conduct requirement analysis and document client needs. Facilitate requirement gathering sessions and ensure clarity of client expectations. 4 UI/UX Designer Develop wireframes and design mockups. Ensure the design is user-friendly and aligns with client branding. Obtain client approval for designs. 5 Web developer Implement the website using appropriate web technologies [HTML,CSS, javaScript]. 6 Content creator Develop initial content for the website, including text, images, and multimedia. Ensure content aligns with client branding and massaging. 7 Quality assurance{QA} tester Conduct rigorous testing to ensure website functionality,usability and compatibility across devices and browsers. Document and report any issue found. 8 Stakeholders Remain engaged and provide support throughout the project. Ensure alignment with project goals and objectives. 3.1 Project manager: Emily Harrison has been appointed as the stakeholder and is responsible for overall project coordination, leadership and decision-making.The project manager will ensure effective communication, stakeholder engagement and successful project execution. 4.0 Approvals: The project charter requires the following approvals: Project manager: (Name, signature & Date) Project sponsor: (Name, signature & Date) Principal: (Name, signature & Date) Once approved, this project charter will serve as the guiding document for the Website development project ,providing a clear direction and alignment to all project stakeholders. [ Company name] Date