Jelena Dobrivojevic

JELENA DOBRIVOJEVI Ć Procurement specialist / Project manager / Administrative and logistic coordinator- - Belgrade, Serbia Category B Professional Summary Experienced Administrative and Logistics Coordinator with over 10 years of expertise in procurement, operations, and project management across logistics, events, and manufacturing sectors. Skilled in documentation control, supplier coordination, shipment tracking, and process optimization. Combines strong organizational and analytical abilities with hands-on ERP experience and a solid background in accounting and auditing. Dedicated to improving workflow efficiency and supporting business growth through accurate, compliant, and timely logistics coordination. Professional Experience Administrative & Logistics Coordinator 07/2024 – 05/2025 | Belgrade Solid Steel D.O.O. Coordinated daily administrative and logistics operations to ensure smooth and efficient business processes. Managed business and accounting documentation, including shipping, procurement, and inventory records. Communicated with suppliers, transport providers, and internal departments to track goods and deliveries. Prepared, reviewed, and archived invoices, pro-invoices, and shipping documentation. Monitored warehouse inventory levels and ensured timely procurement of operational materials. Handled correspondence, email communication, and documentation submission through the SEF portal. Organized travel arrangements, accommodation, and schedules for staff and management. Provided administrative support to management and assisted with reporting and document preparation. Maintained organized office operations and compliance with internal procedures. Project Manager – Events & Operations 12/2023 – 05/2024 | Belgrade Filming D.O.O. Managed complex project timelines, budgets, and vendor deliverables for event and logistics operations. Collaborated with cross-functional teams to ensure seamless project execution. Implemented post-project evaluations to improve operational performance and resource use. Procurement & Administration Specialist 04/2020 – 12/2023 | Belgrade Sky Solutions D.O.O. Executed procurement plans and negotiated supplier contracts for cost-effective sourcing. Supervised administrative operations including personnel registration and ISO compliance. Optimized documentation workflows and delivery tracking systems, improving order accuracy. Procurement Specialist 10/2019 – 04/2020 | Belgrade Malex D.O.O. Managed supplier communications and procurement scheduling to support operational needs. Maintained detailed purchase records and prepared procurement activity reports. Ensured all transactions adhered to company policies and budget limits. Chief Receptionist 05/2019 – 09/2019 | Vis, Croatia Bibendium in Actione / Hotel San Giorgio Rapidly promoted to Chief Receptionist within five months due to outstanding performance. Coordinated guest check-ins and ensured smooth front-office operations. Provided comprehensive guest information and effectively promoted hotel services. Managed reservations, executed pre-authorizations, and processed billing transactions with precision. Fostered collaboration between departments to maximize occupancy and elevate guest satisfaction. Operations Manager 01/2016 – 05/2019 | Belgrade Sky Solutions D.O.O. Coordinated tenders, logistics operations, and documentation management. Oversaw financial operations including invoicing and multi-currency transactions. Ensured compliance with ISO standards and internal operational procedures. Office Manager 05/2014 – 01/2016 | Belgrade Sky Music Corporation D.O.O. Managed office logistics and documentation systems to improve organizational efficiency. Supported HR and finance departments with record keeping and payroll documentation. Supervised daily office activities and ensured compliance with internal policies. Financial Administrative Officer 05/2010 – 08/2012 | Belgrade Dekoros D.O.O. Managed financial and administrative records for a construction and architecture company. Coordinated with tax and health institutions for reporting and compliance. Improved document organization systems and streamlined administrative processes. Education Bachelor’s Degree in Accounting and Auditing College for Economy and Administration 2013 | Belgrade Core Competencies Logistics & Supply Chain Coordination Procurement & Supplier Management Administrative & Documentation Control Workflow & Process Optimization International Shipping & Inventory Tracking Budgeting, Invoicing & Reporting Microsoft Office (Excel, Word, Outlook) ERP Systems (Sinezis, TIM ERP, RENTMAN) Communication & Team Collaboration Languages English Fluent French Intermediate Serbian Native Certifications & Training Public Procurement Training – Tenderi D.O.O. -) Project Management for Operations – Internal Training (2020) Technical Skills Office & Productivity Tools Microsoft Office (Excel – formulas, pivot tables, VLOOKUP; Word; Outlook; PowerPoint), Google Workspace (Docs, Sheets, Drive) ERP & Business Systems Sinezis, TIM ERP, RENTMAN, SEF Portal (e-filing and documentation), Invoice Tracking Systems Project & Collaboration Tools Trello, Asana, ClickUP, Microsoft Teams Data & Reporting Excel Dashboards, PDF Form Editing Documentation & Logistics Shipment tracking software, Label generation, Inventory management systems, Digital archiving tools Other Zoom, Calendar Management