Janice Aqui Clemena

JANICE AQUI CLEMEÑA Human Resources & Administrative Assistant 📞 - 📧-“Reliable HR and admin support backed by accuracy, efficiency, and results Summary I’m a dependable and detail-oriented professional with a background in Human Resources, administrative support, and bookkeeping. I take pride in completing work accurately and on time. Over the years, I’ve supported recruitment, payroll, records management and office operations—both onsite and remotely. I thrive in organized environments and enjoy contributing to efficient and people-centered teams. Highlights          Recruitment and Onboarding Timekeeping Organization Skills Time Management Skills Decision-Making Skills Bookkeeping Record/Document Management Skills Quick – Learning Skills Payroll Preparation and verification          Compensation and Benefits Familiarity Store Operations Management Staff Training Development Skills Document Control and File Management Store Opening and Clearing Procedures Strategic Planning and Scheduling Skills Customer Service Budgeting Skills Sales Invoice Preparation and PO Monitoring Education BS Business Management Xavier University – Ateneo De Cagayan March 2009 Experiences Bookkeeper, Iligan Dealers Multipurpose Cooperative October 2024- July 22, 2025 Administrative Duties  Managed emails, memos, and correspondence to ensure timely communication.  Collaborated with internal teams and stakeholders to resolve discrepancies. Accounts Receivable & Payable  Verified receipts, invoices, and transactions for accuracy and compliance.  Monitored and followed up on past-due accounts to support collections. Bookkeeping & Financial Data Management  Posting a journal Entry  Monitor Accounts Payable  Performed daily bookkeeping tasks with accurate data entry.  Oversaw full-cycle bookkeeping: reconciliations, ledgers, and reporting.  Maintained and reconciled general ledger accounts. Financial Reporting & Analysis  Reviewed trial balances and reclassified entries as needed.  Assisted in budget preparation and financial forecasting.  Posted journal entries per accounting standards.  Conducted month-end closing and detailed financial statement analysis. HR Coordinator, Meralco Industrial Engineering Services Corporation, Kauswagan, Lanao Del Norte August 24, 2023 – March 15, 2024 (Contract) Payroll & Timekeeping  Verify employee timesheets for accuracy and completeness.  Support payroll administration, including: o Tracking and reviewing timesheets and leave requests. o Preparing payroll input summaries and ensuring data accuracy. o Coordinating updates to employee details (banking, tax, superannuation). o Assisting with payroll compliance documentation and record-keeping.  Monitor and update attendance trackers for absences, tardiness, and all types of leave. Employee Records & Compliance  Maintain accurate and up-to-date employee records and 201 files.  Review and correct discrepancies in HR data.  Ensure compliance with documentation standards and data privacy regulations.  Track key employee milestones (Probation, regularization).  Support legal and compliance audits in coordination with the legal department. Recruitment & Talent Acquisition  Manage end-to-end recruitment processes: o Identify department hiring needs. o Source candidates via job boards, social media, and referrals. o Conduct resume screening and initial interviews. o Schedule and coordinate final interviews with management. o Negotiate and present job offers.  Coordinate candidate communications and interview logistics.  Prepare employment contracts, offer letters, and perform reference checks. Onboarding & Off boarding  Facilitate onboarding processes: o Coordinate new hire documentation and system access setup. o Conduct orientation and ensure smooth integration into the team.  Manage off boarding, including paperwork, equipment return, and exit interviews.  Track probation periods, contract end dates, and visa expirations. Performance & Employee Relations  Coordinate performance evaluations and track performance metrics.  Assist with employee reassignment, promotion, and contract renewal processes.  Respond to routine HR queries and escalate complex issues when necessary.  Support salary reviews and adjustments aligned with performance and market standards. HR Administration & Support  Provide administrative support across HR functions including job postings, candidate tracking, and documentation.  Maintain and update HR manuals and policy documents.    Assist in benefits administration, including government claims. Facilitate salary adjustments when appropriate Conduct HR research (e.g., salary surveys, benefits benchmarking, legal updates). Participate in and lead HR-related projects and initiatives as needed. Administrative Assistant, Sherlock Manpower Agency, Manolo Fortich Bukidnon March 1, 2022 – April 26, 2023 (Contract) Calendar, Meetings, and Event Management  Schedule and coordinate meetings, appointments, and events for internal and external stakeholders.  Manage executive and team calendars, monitor deadlines, and ensure timely follow-ups.  Track deliverables and key tasks to keep leadership aligned with strategic priorities. Communication & Documentation  Draft and format professional correspondence, reports, presentations, and internal communications.  Liaise with internal departments to gather updates, align priorities, and ensure smooth coordination.  Maintain organized digital filing systems and shared documents to support collaboration and easy access. Executive & Project Support  Provide administrative assistance for ad hoc and high-level executive projects.  Work independently to manage assigned tasks and meet tight deadlines through strong organization and time management.  Suggest and implement process improvements to enhance administrative efficiency and team workflows. Travel & Visitor Coordination  Arrange travel itineraries, accommodations, and logistics for seamless executive and team travel.  Greet and assist visitors, and manage incoming emails and calls with professionalism and a customer-focused approach. Office Operations & Budget Monitoring  Process and track cash advance requests and department budget approvals, ensuring compliance and accuracy.  Manage inventory of office supplies, generate routine administrative reports, and maintain records with meticulous attention to detail.  Review and verify timesheets. Document Controller, Target Engineering Construction Co. LLC, United Arab Emirates October 2017-July 2018 (Contract)      Document Management: Organized and maintained an efficient system for both physical and electronic records, ensuring easy retrieval and secure storage. Correspondence Handling: Received, logged, and distributed incoming documents and communications to the appropriate departments or individuals promptly. Document Preparation: Assisted in preparing, formatting, and editing business documents, reports, and proposals to ensure consistency and professional quality. Internal Coordination: Collaborated with internal teams to ensure timely document flow, version control, and updates across departments. Compliance & Audit Support: Generated and maintained documentation necessary for audits, compliance checks, and internal control processes.    Administrative Duties: Performed general clerical and administrative tasks to support the daily operations of the department. Records Archiving: Monitored and organized scanned records for reference and coordinated the transfer of outdated documents to on-site storage in accordance with policy. Storage Maintenance: Provided operational support for on-site records storage, including tracking, retrieval, and coordination of physical documents per organizational protocols. Manager Trainee, Emirates Fast Food Company LLC (Restaurant), United Arab Emirates September 21, 2016 – September 8, 2017 (Contract) Job Summary Responsible for overseeing the efficient management and daily operations of the restaurant, ensuring programs are effectively executed and aligned with business quality and customer service standards. Key responsibilities include manpower scheduling, crew supervision, strategic planning and monitoring of processes and procedures, customer service oversight, and inventory control. Receiving Supervisor, Puregold Price Club Inc., Lapasan, Cagayan de Oro City Philippines October 29, 2013 – December 26, 2015 (Full Time) Job Summary Responsible for managing and overseeing overall warehouse and receiving operations, including manpower planning, vendor coordination, and the creation and monitoring of purchase orders, bad orders, transfers, and all inbound and outbound activities—ensuring compliance with company protocols and policies. Recommends actions to improve productivity and operational efficiency. Verifies and reconciles sales invoices for accurate accounts payable. Monitors stock levels to maintain optimal inventory and coordinates issue resolution related to products. Also ensures proper training and supervision of warehouse staff. Human Resource Assistant (Contract), Kianen Trading, Corrales Street, Cagayan de Oro City February 23, 2012- July 23, 2012 (Contract)          Managed end-to-end recruitment and onboarding processes, including job postings, candidate screening, interviews, and new hire orientation. Led streamlined onboarding and orientation procedures, ensuring timely completion of documentation and smooth integration into company culture. Maintained accurate and up-to-date HR records in compliance with company policies and labor regulations. Supported performance management initiatives by coordinating employee feedback processes, training programs, and career development plans. Administered payroll and benefits, ensuring accuracy, compliance, and timely execution. Reviewed employee timesheets and collaborated with supervisors to resolve discrepancies. Responded to HR-related inquiries, providing guidance aligned with company policies and strategic goals. Assisted in managing employee relations, offering support with conflict resolution, policy enforcement, and workplace concerns. Contributed to HR projects and process improvements aimed at boosting efficiency, employee engagement, and overall workplace satisfaction. Seminars/ Course / Training Bookkeeping NC III, Technical Skills and Development Center, September 3, 2024 – September 26, 2024 Designing and Implementing Performance Management System Stellar Training Consultancy Services, October 2024 HR Payroll and Government Compliances Stellar Training Consultancy services, August 2023 Electronic Document and Records Management System Training Stellar Training Consultancy services, October 2024 Freelancing (Virtual Assistant) Course, Surge Marketplace, November 3, 2021