Jacquie Oosthuizen

I provide administrative support.

I have experience in bookkeeping. Travel bookings. HR. payroll, customer service. Staff management. Vehicle management. Calendar management. Diary management. Data entry. Microsoft office intermediate. HR Generalist

Duties and responsibilities: Management of tool crib employees

Weekly Roster 

Timecards

Payroll

Health & Safety administrator 

Assist Supply chain analyst with booking in

Stock to stores.

Invoicing

Assist with Monthly Sales

Quotes

Submitting invoices to finance

Administration

UIF claims

2014-December 2018

Position Held: Office Manager / Procurement Officer

Duties and responsibilities: Management Duties

Kitchen Staff

Ordering of stock, Menu

Reception Staff

Gardeners

Drivers

Laundry Staff

Maintenance

Staff performance appraisals. 

All provisions needs for children

Vehicles, services, maintenance, control of fuel account

Monthly expense analysis for finance

Reconcile monthly accounts of suppliers

Relief when finance is off, petty cash payment, invoicing.

Conferencing

Catering

Position Held: Administrator 2011 – 2014

Duties and responsibilities: Reception duties 

• Implement and maintain an effective office administration function that will ensure accurate and on-time delivery of typing, stationery, reception, ordering and other admin support services

• Management of the Transport and Drivers. Co-ordinating the requirements of programme for transport. Keeping accurate record of log books and related timesheets including overtime worked.

• Management of the Maintenance and Garden team

• Close working relationship with the Procurement Officer and able to assist in her absence. 

• Liaisons with tenants on the premises to ensure needs are met. Liaise where necessary with Gimko 

• Assist Director with the HR Administration. Deal with daily operational queries with regard to Human Resource (policy) matters e.g. monitoring of leave applications.

• Assist the Financial Officer with Finance Administration with day to day functions in order for Financial Officer to work uninterrupted 

• Management of the Clock in system.

• Assist Director , Programme Manager with general administration in their respective function areas

• Take minutes at meetings as required by Director and Programme Manager

• Co-ordinate bookings for the hall and make arrangements for functions as required by our clients i.e. seating , equipment Etc.

• Assist with donations by taking in walk in and Telephonic donations, and sending out thank you letters.

• Liaison with service providers to ensure smooth operation of all equipment and systems: copiers, internet, cell phone, security and other.

• Management of the key register 

• Maintenance of website

• Monthly newsletters for employees

• Ensure compliance with Administration and related policies.