Heather Willis

I’m a Virtual Executive Assistant and Finance Operations Consultant with 18+ years of experience delivering administrative excellence, financial clarity, and systems efficiency to busy entrepreneurs, agencies, and mission-driven organizations. Through my agency, Virtually Innovative Administrative Solutions, I help clients reclaim their time, streamline operations, and stay on top of the details that matter most.

With a background in public administration, grant management, and nonprofit finance, I bring more than just admin support—I bring structure, strategy, and problem-solving to the table. My services combine high-level virtual assistance with hands-on financial and project management, including:

Inbox and calendar management

Digital file organization and SOP development

Bookkeeping and financial reporting (QuickBooks, Xero, Wave, FreshBooks)

Grant and compliance support

Process improvement and automation

Client onboarding systems

Project coordination and task tracking (ClickUp, Asana, Trello)

I specialize in supporting leaders who are growing fast and juggling multiple responsibilities. My clients appreciate that I not only execute with precision but also anticipate their needs, offer solutions, and help keep their vision moving forward. Whether you’re building a nonprofit, scaling a coaching business, or managing a remote team, I’m the right hand you didn’t know you needed.

My skill set is grounded in real-world leadership experience and backed by advanced proficiency in tools like Microsoft 365, Google Workspace, ClickUp, Notion, Slack, Canva, and more. I’m also trained in financial compliance, HUD and WIOA regulations, and have a strong track record of building systems that support grant-funded and impact-driven operations.

I hold an MBA in Business Administration and a Bachelor’s in Accounting, and I’ve worked across multiple industries—from local government to small business to community organizations. This diversity allows me to easily adapt to your workflows and tailor my support to your goals.

At Virtually Innovative Administrative Solutions, I don’t just assist—I partner. I care about your mission, your capacity, and your time. If you're looking for a highly organized, resourceful, and proactive VA who can manage both day-to-day tasks and back-end operations, let’s connect.