Hajar Dhulqarnain

I provide reliable and organized support by handling key tasks such as planning detailed travel itineraries and scheduling. I also assist in setting up meetings and appointments, ensuring your time is used efficiently. 

I manage social media accounts to enhance brand awareness, drive engagement, manage online reputation, and ultimately, contribute to business growth. I handle content creation, community management, and performance analysis, allowing businesses to focus on their core operations. 

In my most recent role as Executive Assistant to the CEO of Casa Di Xavier, I was responsible for managing his inbox, coordinating travel arrangements, organizing meetings, overseeing the company’s business social media presence, and ensuring his schedule ran smoothly. Beyond daily administrative tasks, I identified and solved operational gaps that directly improved efficiency and reduced missed deliverables.

For instance, early in my tenure, we encountered a recurring issue: tasks were sometimes verbally communicated but not tracked, leading to misunderstandings about whether they had been assigned or completed. To resolve this, I set up a shared Google Drive workspace where the CEO could upload tasks, documents, or project notes in real-time. This simple but effective system ensured that nothing was overlooked, reduced task ambiguity by over 80%, and allowed me to either take immediate action or follow up proactively. As a result, we eliminated missed assignments and improved communication flow significantly.

I am highly proficient with essential tools such as Google Workspace, Slack, Asana, Trello, and project management platforms that help create structure and visibility for both executives and their teams. I have worked with professionals from diverse industries and backgrounds, each with unique expectations and work styles. By actively engaging in open conversations to understand their needs and by studying existing workflows, I have consistently tailored my support to align with their preferences and priorities.

Since beginning my career as an Executive Assistant in 2018, I have made it my mission to evolve, learn from both successes and challenges, and continually refine how I contribute to the success of those I support. I take pride in being a trusted, proactive partner who anticipates needs, solves problems before they escalate, and creates space for executives to focus on high-impact work.