Grace Samira Zubairu

I'm an Executive Virtual Assistant, Sales VA, and Customer Service Representative with over 6 years of experience helping entrepreneurs, founders, and busy professionals stay organised, focused, productive, close more leads, and get things done with less stress. My mission is to bring structure, clarity, and results to your operations, allowing you to focus on what truly matters: growing your business.

Here’s how I can help you:

✅ Executive & Administrative Assistance

• Calendar Management & Scheduling: (no double bookings), excellent in using Google Calendar, Calendly and Outlook to manage schedules, ensuring meeting coordination, seamless appointments and time optimization.
• Travel Planning and File Organisation: Skilled in travel planning and file organisation.
• Email Management: Inbox cleanup and professional correspondence, ensuring no missed replies. I create professional email responses and manage follow-ups.
• Research, reports, and documentation support: Great at researching and documentation.

✅ Sales Virtual Assistant Support

• Lead generation and CRM data management: I utilise tools such as HubSpot, Apollo, Lemlist, and GoHighLevel for lead generation, outreach, and CRM data management.
• Cold and warm email outreach: I'm skilled at both.
• Follow-ups and appointment setting with qualified leads: I qualify leads and follow up to book appointments, without letting any lead slip through the cracks.
• Tracking client pipelines and updating CRM records: I track client pipelines and update the CRM records perfectly.
• Responding to inquiries and nurturing prospects toward conversion: I respond quickly to inquiries and thrive at nurturing prospects towards conversion.

✅ Task & Project Management

• I manage projects and timelines independently.
• I track deliverables and ensure smooth coordination.
• Tools: I use Asana, Trello, ClickUp, Monday.com, HubSpot, and Notion to keep projects on track.

✅ Client & Team Communication

• I maintain alignment through updates via Slack, Zoom, or Email
• I support collaboration and follow-ups that keep things moving

✅ Accountability & Productivity Partner

• Daily or weekly check-ins to help you stay on track
• Gentle reminders and motivation to finish what you start
• Assistance in creating routines and focus habits

Technical Skills

I'm proficient in Google Workspace, Microsoft Office Suite, HubSpot, Freshdesk, Intercom, ClickUp, Slack, Calendly, Airtable, and other CRM, sales and lead generation tools.

Why clients love working with me

✔ Proactive and solution-oriented

✔ Reliable and detail-focused

✔ Excellent communicator and time manager

✔ Experienced in client relations and sales outreach

✔ Quick learner and adaptable to new tools

My approach is simple: As your executive assistant, I’m here to make your life easier. With patience, great listening skills, and proactive communication, I’ll help you stay accountable, convert leads, and move forward with less stress.

Let’s simplify your day, boost your productivity, and help you achieve more, together.

Please send me a message. I’m ready when you are!