Grace Mwai

I’m Grace Mwai , an Architect by training and a strategic Executive Virtual Assistant by passion and profession. With a unique blend of creative problem-solving, tech-savvy execution, and calm leadership, I specialize in helping founders, CEOs, and remote teams run smoother, smarter operations across time zones.

Over the last few years, I’ve worked in B2B environments supporting growth-stage businesses with operations management, social media and email marketing, SOP development, project coordination, and customer onboarding. I’m especially passionate about working behind the scenes making systems work better, clients feel supported, and founders more focused.

As an Executive Assistant and Digital Operations Specialist, I’ve supported multi-6 and 7-figure brands in the wellness, coaching, and tech spaces. My day-to-day includes managing calendars across continents, streamlining remote team workflows, improving client experiences, and organizing complex information into actionable systems using tools like Notion, Airtable, ClickUp, GSuite, and HubSpot.

I also bring a strong understanding of e-commerce operations (Shopify, Etsy, Klaviyo), and marketing support (Instagram, LinkedIn, Mailchimp), making me a versatile right-hand partner in digital business environments. From managing influencer outreach to preparing reports and improving email open rates by 15% . I always focus on impact, not just tasks.

What sets me apart is my ability to bring calm to chaos. I thrive in remote-first companies that value clarity, autonomy, and meaningful work. I love asking the right questions, documenting what’s unclear, and creating processes that free up time and mental space for leaders and their teams.

I'm currently based in Nairobi, Kenya (UTC+3) with full availability to work during European or U.S. business hours. Whether it’s onboarding clients, building internal systems, or leading special projects I show up as a consistent, emotionally intelligent, and reliable support partner.

Let’s connect if you’re building something purposeful and need help bringing clarity, structure, and flow to your digital operations.