Grace Alao

GRACE ALAO LinkedIn: https://www.linkedin.com/in/grace-alao-a52a1b Email:-Phone number:- PROFESSIONAL SUMMARY Highly organized and detail-driven Administrative and Technical Support Professional with 4+ years of experience managing complex documentation, coordinating projects, and providing executive-level administrative support. Adept at preparing technical reports, capturing critical meeting actions, ensuring seamless project execution, and maintaining comprehensive documentation systems. Recognized for excellent communication, problem-solving, and multitasking abilities. Committed to accelerating project success through operational excellence and strategic support. CORE SKILLS & COMPETENCIES ●​ Project Documentation & Reporting ●​ Meeting Coordination & Minute-Taking ●​ Administrative Support & Workflow Optimization ●​ Research and Information Management ●​ Action Item Follow-Up & Task Tracking ●​ Technical Drafting & Report Preparation ●​ Document Indexing, Archiving, and Storage ●​ Stakeholder Communication & Coordination ●​ Microsoft Office Suite (Word, Excel, PowerPoint) ●​ Google Workspace, ClickUp, Asana, Slack, Zoom PROFESSIONAL EXPERIENCE Headteacher / School Administrator Wilspring Schools, Ilorin, Kwara State | 2023 – Present ●​ Executed a broad range of administrative functions, improving office efficiency by 30%. ●​ Prepared and reviewed detailed internal reports and project documentation to support decision-making. ●​ Coordinated and documented meetings, ensuring 100% accurate capture of action points and follow-ups. ●​ Developed and maintained a structured archiving system, reducing document retrieval time by 40%. ●​ Managed communications between departments, supporting seamless project delivery and operational flow.​ Administrative Assistant​ 33 Artillery Brigade, Shadawanka Barracks, Bauchi State | 2017 ●​ Supported procurement and logistics operations across multiple units, ensuring timely resource allocation.​ ●​ Maintained detailed administrative and operational records in compliance with organizational standards. ●​ Successfully organized schedules, meetings, and travel plans, improving internal workflow efficiency. ●​ Designed an improved filing system that enhanced record-keeping accuracy by 50%. Secretary Jeokem Global Resources, Kogi State | 2011 ●​ Provided frontline administrative support, managing communications, records, and client interactions.​ ●​ Drafted technical proposals and business reports, contributing to 20% increase in project approvals.​ ●​ Supported project progress tracking and follow-up actions on client deliverables.​ Volunteer Project Manager​ The Bailey Foundation, Missouri, USA (Remote) | 2024 – Present ●​ Prepare comprehensive project documentation and reports for ongoing humanitarian projects. ●​ Coordinate remote team meetings, taking accurate notes and ensuring timely follow-up on action items. ●​ Maintain detailed project archives, supporting smooth project audits and reviews. EDUCATION & CERTIFICATIONS ●​ Diploma in Project Management (In View – 2025) | Oxfordhome Study Center ●​ Virtual Assistance Certification | ALX Academy, 2024 ●​ Google Analytics for Beginners Certification | Google Analytics Academy, 2022 ●​ Email Marketing Certification | SendinBlue Academy, Spain, 2022 ●​ BSc Microbiology (Second Upper-Class, CGPA: 3.97) | University of Ilorin, 2016 KEY ACHIEVEMENTS ●​ Reduced documentation errors by 35% through the introduction of standardized templates and workflows.​ ●​ Achieved 95% task closure rate on administrative action items by implementing efficient follow-up systems.​ ●​ Increased report delivery speed by 25% by streamlining document drafting and review processes.