Glein Tora

Glein Tora Virtual/Executive Assistant & AI Automation(n8n) PROFESSIONAL SUMMARY LinkedIn - https://www.linkedin.com/in/glein-tora-16a7681b2/ Skilled Virtual/Executive Assistant and Technical Recruiter with over 6 years of experience in executive assistance, administrative operations, full-cycle IT recruitment, project management, and AI-driven process automation. Proficient in AI automation optimizing workflows using n8n, Make.com and Zapier creating workflows and ai agents for startups. Partnered with renowned companies including Symbal.AI, Invisible Technologies, Remotual.com, RedBull, PayPal, Optimate, Golim.com, Techstars, Dimona.com, Topbox Marketing, and Amra Skincare U.K, helping them streamline operations, scale teams, and implement solutions that drive measurable growth. Core Expertise: 1. Executive & Administrative Support 2. Full-Cycle IT Recruitment (Shopify/BigCommerce developers, software engineers, fintech professionals, designers, project managers, warehouse staff, Legal staff,Warehouse workers, Executive asistants) 3. AI Process Automation & Workflow Optimization -N8N, Make.com and Zapier 4. Lead Generation & Market Research 5. End-to-End Project Management SKILLS AI Process Automation – Built workflows using n8n, Make, and Zapier. Executive & Admin Support – Managed calendars, order management (Shopify), travel, documentation, and task coordination. Full-Cycle Recruitment / IT Hiring – Experienced with ATS platforms, JD creation, sourcing, screening, and onboarding for tech and retail roles. Outreach Specialist – Skilled in cold email campaigns and LinkedIn automation. Order Management & QA – Proficient with OMS platforms, sandbox testing, and workflow optimization. Lead Generation & List Building – Tools include Apollo, Sales Navigator, Lusha, and Snov.io. Data Scraping & Research – Expertise with Octoparse, Data Miner, Instant Scraper, and web scraping. Email Marketing – Managed campaigns via Klaviyo, Mailchimp, and ActiveCampaign. Social Media Management – Planning, scheduling, and analytics across platforms. EXPERIENCE SR. VIRTUAL ASSISTANT/PROJECT MANAGER, Chicago, IL Remotual, July 2019-Present • Managed Full cycle recruitment activities since 2029 and hired over 80 EAs who are currently running the company • Managed end-to-end project cycles including scoping, budgeting, planning, and execution for our clients managed to work with Top companies in the U.S • Designed and implemented process automation workflows using N8n Make.com, Zapier, and Airtable, Notion and other AI tools that assist my day-to-day operations. • Supported business development and salesefforts Sourcing for new clients and writing proposals on Upwork,LinkedIn • ·Led full-cycle recruitment for EAs in LATAM,India and EMEA: sourcing, outreach, resume screening, and candidate communication via ApplicantPro, BreezyHR, LinkedIn Recruiter, indeed, and AngelList,Flexjobs • • • • • Acted as client liaison, Between clients and our team to enhance sourcing and project delivery Conducted research to support strategic decision-making, identifying trends relevant to ongoing projects. Maintained databases with current contact information and updated records when necessary. Scheduled appointments and managed meeting agendas. Email and Calender Management/Virtual meeting preprerations VIRTUAL ASSISTANT/ONBOARDING SPECIALIST, New York, NY Golim.com, January 2023-May 2025 • • Hired over 50 eCommerce professionals from the LATAM region and India. • Designed and executed custom recruitment campaigns and sourcing strategies for both standard and hard-tofill positions. • Built and maintained talent pipelines and automated recruitment processes using AI and ATS-friendly tools such as Zapier, Make.com, and n8n. • • • • • Ensured an excellent candidate experience throughout recruitment, onboarding, and follow-up. • Implemented continuous process improvements to reduce time-to-hire and increase sourcing efficiency. Successfully recruited for roles including Shopify Developers, WordPress Developers, Full-Stack Engineers, Frontend Engineers, Backend Engineers, UI/UX Designers, Graphic Designers, Product Managers, Project Managers, QA Engineers, DevOps Engineers, Data Analysts, and Remote Administrative Assistants. Documented and maintained ATS platforms including Greenhouse, Breezy HR, Lever, Workday, and Jobvite. Oversaw job board sourcing on LinkedIn, Indeed, Glassdoor, Monster, ZipRecruiter, and Upwork. Produced hiring analytics, requisition tracking, and reports for leadership. Partnered with recruitment managers to streamline processes, improve policies, and optimize hiring workflows. AGENT OPERATOR / LEAD GENERATION, New York, NY Invisible Technologies, January 2020-January 2023 • • • • • • • Specialized in lead generation, sourcing, and list building across multiple industries. Conducted menu extraction, data entry, and reporting using Google Sheets and Excel with advanced formulas. Designed data reports and visualizations using pivot tables and dashboards. Managed client schedules, meetings, and calendar coordination. Oversaw database management using Airtable, Affinity, Metabase, and Grafana. Performed extensive web research to support strategic decision-making. Executed automated LinkedIn outreach and company page campaigns to drive lead engagement. BRAND COLLABORATION AND SHIPPING MANAGER , United Kingdom, United Kingdom AMRA Skincare, January 2021-December 2022 • • • • • • • • • • Managed CEO inbox, calendar, vendor communication, and travel bookings. Oversaw global shipping logistics from the UK to luxury hotels in Seychelles, Dubai, Italy, and beyond. Shipped product samples to 5-star hotels for testing prior to partnership agreements. Coordinated hotel partnerships, sample testing schedules, and product launch support. Handled DHL and other courier escalations directly with the CEO. Provided e-commerce support, including order management, customer service, and fulfillment. Assisted in social media planning and email marketing campaigns. Reached out to new 5-star hotels to facilitate collaborations. Ran outreach campaigns via email and phone, including calls to hotels. Scheduled and organized collaboration meetings, prepared agendas, and tracked action items. LEAD GENERATION / VIRTUAL ASSISTANT, California, PA iWorker Innovations - Optimate, January 2018-July 2019 • • • • • • • Delivered calendar and inbox management for global clients. Conducted market research, competitor analysis, and product research to support business growth. Built and managed lead generation pipelines and targeted prospect lists. Administered CRM systems, including data entry, cleaning, and reporting. Managed and grew LinkedIn accounts, executing automated outreach campaigns. Synthesized research insights into actionable business and product recommendations. Supported qualitative and quantitative research projects. EDUCATION MASTER OF SCIENCE (M.S.) IN TECHNOLOGY EDUCATION, Eldoret Kenya Moi University AI IN AI AUTOMATION & AGENTS, Nairobi, Kenya Moringa School CERTIFICATIONS • AI Automation(AI Agents) • Recruitment Workflows (Zoho) REFERENCES - TOOLS AND EXPERTISE • • • • • • • • • AI Automation & Integration: Zapier, Make.com, n8n CRM, Sales & Outreach: Zoho, LinkedIn Sales Navigator, Linked Helper, Lemlist, Apollo.io, Snov.io, Lusha, RocketReach, ZoomInfo, LeadIQ, Crunchbase Data Extraction & Research: Data Miner, Octoparse, Instant Scraper, Web Scraper Project & Workflow Management: Asana, Airtable, Trello, Grafana, Slack, Notion AI eCommerce Platforms: Shopify, BigCommerce Email Marketing & Automation: Klaviyo, Mailchimp, ConvertKit, ActiveCampaign Productivity & Office Tools: Excel, Google Sheets, Google Workspace Recruitment & ATS Systems: Indeed ATS, Zoho, Monday.com, ApplicantPro, BreezyHR AI Tools: ChatGPT, Gemini, Copy.ai, Perplexity AI