Gladys Maina: Dubai, United Arab Emirates
Phone: -
Email:-Professional Summary
Results-oriented HR & Admin Manager with over 8 years of experience in administrative
operations and human resource functions across diverse sectors in the UAE. Skilled in
payroll processing, policy implementation, onboarding, vendor coordination, and event
logistics. Adept in using Microsoft Office tools and D365 with a strong focus on process
efficiency and organizational support. Currently pursuing a certification in Human
Resource Management to enhance strategic HR capabilities.
Key Skills
• Human Resource Management
• Office Administration
• Vendor Management
• Payroll & Compensation
• Employee Onboarding & Offboarding
• HR Policies & Procedures
• Performance Management Support
• Recruitment & Training
• Event Planning and Coordination
• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• D365 ERP System
• Time Management & Leadership
Professional Experience
HR & Admin Manager
Seamlify Group LLC – Dubai, UAE
June 2024 – Present
• Oversee daily office operations and ensure efficient workflow.
• Prepare and process payroll data, ensuring accuracy and compliance with local labor
regulations.
• Maintain up-to-date employee records, performance tracking, and HR documentation.
• Oversee vendor selection, contract negotiations, and resource planning for both
routine operations and special projects.
• Lead recruitment efforts, from job posting to candidate onboarding and induction.
• Handle invoicing, payment processing, and general financial administration.
• Coordinate team logistics for events and photoshoots.
• Revise company policies and allocate office resources effectively.
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Admin Officer
Ali Bakhtiar Designs LLC – Dubai, UAE
January 2021 – May 2024
Maintained office inventory and vendor coordination.
Prepared expense reports and managed budget records.
Organized and planned internal events
Prepare reports and presentations with statistical data, as assigned
Organized confidential documents and responded to staff/client inquiries.
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Coordinated internal calendars and arranged travel accommodations.
Used D365 for document and workflow management.
Executive Assistant to General Manager
SMM Investment – Dubai, UAE
February 2020 – January 2021
• Scheduled meetings and maintained confidential client records.
• Responded to real estate-related inquiries and supported investor communications.
• Assisted in preparing presentations and internal documentation.
• Served as the primary point of contact between the General Manager and
internal/external stakeholders.
• Handled confidential information, managed calendars, scheduled meetings, and
coordinated appointments.
• Assisted with the preparation of reports, presentations, and client communications.
• Responded to investment property inquiries and supported client onboarding and
documentation.
• Utilized Microsoft Office tools to manage daily correspondence and administrative
workflows.
Administrative Officer
Nabil Elias Azzam & Partners – Dubai, UAE
August 2019 – January 2020
• Handled reception duties, call screening, and visitor coordination.
• Contributed to company presentations and event planning support.
Logistics Coordinator
Wafi Transport Dubai – Dubai, UAE
August 2016 – July 2019
• Managed school transport logistics, driver coordination, and route planning.
• Provided customer support and optimized transport operations.
Education
Kirinyaga University Technical Institute
Certificate in Information Communication Technology (CICT)
Certifications
Diploma in Human Resource Management – In Progress (Elegant Institute)
Project Management Certification-Alison
Languages
English (Fluent)
Swahili (Fluent)
Technical Proficiencies
Microsoft Word, Excel, PowerPoint, Outlook
Microsoft Teams, OneDrive
D365 ERP System
