Gina Lemmon

GINA LEMMON -| - EDUCATION California University of Pennsylvania, California, PA | Master of Arts in Social Science with a Criminal Justice Track (2004); Bachelor of Science in Criminal Justice (2002) WORK EXPERIENCE Lemmon-Aid Consulting, LLC, Harrisburg, PA ▪ Procurement & Contract Specialization ▪ Financial Audits, Strategy & Compliance ▪ Cost Reduction & Value Optimization ▪ Budget Development, Forecasting & Fiscal Oversight ▪ Project Leadership & Execution ▪ Process Optimization & Change Management ▪ Risk Management & Strategic Planning ▪ Operational Efficiency & Workflow Optimization ▪ Human Resources & Personnel Management ▪ Physical & Digital Record Organization & Retention ▪ Event Planning March 2025 - Present Pennsylvania AFL-CIO, Harrisburg, PA | Executive Assistant October 2021 – March 2025 ▪ Manage and create standard operating procedures and policies to ensure best practices and compliance for administrative, personnel, operations, contracts, events, IT, building and fiscal activities. ▪ Provide project management on a continual basis. ▪ Work closely with the President & Secretary-Treasurer regarding cost-saving initiatives, to increase profit and decrease overall costs, and to streamline workflow. ▪ Provide strategic research analysis for review and approval. ▪ Conduct fiscal audit and implement financial reporting procedures to improve accuracy and efficiency for accounts payable and accounts receivable. ▪ Plan, coordinate and manage biennial and annual conventions, conferences, events and meetings for 600+ attendees. This includes meeting all constitutional deadlines, overseeing all facets of the event including logistics, reviewing, approving and managing contracts and banquet event orders with vendors/hotels more than $350,000. ▪ Manage event budgets, financial forecasting, cost saving analysis, Request for Proposals, bid comparisons and strategy to reduce operational and overall costs. ▪ Direct human resource functions and oversee hiring process. ▪ Serve as liaison between decision-makers, outside vendors, sponsors, legal, politicians, union leaders, union affiliates and stakeholders. Maintain working relationships. ▪ Manage document retention. Reorganization of internal network’s digital files, reducing the footprint and cost. ▪ Manage the President’s calendar, email and make travel arrangements. Commonwealth of Pennsylvania, Department of General Services, Bureau of Publications Harrisburg, PA | Administrative Officer 2 - February 2021-October 2021; Procurement Specialist - May 2019-January 2021; Administrative Officer 1 - September 2012-April 2019; Purchasing Agent - December 2011-August 2012 ▪ Essential employee due to federally mandated deadlines and continuity of operations. ▪ Manage financial operations, including a $20 million-dollar budget, accounts payable, accounts receivable, reconciliations and compliance auditing. Provide financial forecasting, analyze financial documents and provide cost analysis and financial reports. GINA LEMMON -| - ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Develop and implement new procedures ensuring contract compliance and reduction of overall costs. Oversee multi-million-dollar multi-agency contracts for Department of General Services (DGS), Pennsylvania Department of Transportation (PennDOT), Labor & Industry (L&I), Department of Environmental Protection (DEP), Department of Conservation & Natural Resources (DCNR) and Department of Military & Veterans Affairs (DMVA). Manage and execute monthly chargebacks and detailed billing. Create and manage procurements, including equipment leases & maintenance, reoccurring production materials, sole source procurements, emergency procurements, Request for Proposals/Quotes, Invitation for Bids, IT contracts, negotiations, etc. Manage pre-award, award, and post-award functions. Develop and manage tracking systems for each step of the award process. Monitor compliance with contracts and maintain working relationships with stakeholders. Perform monthly fiscal audit for accounts receivable and accounts payable. Manage credit card usage, reconciliation and compliance for multiple credit card users totaling ~$350,000 monthly. Manage all Human Resource activities for 60+ employees utilizing personnel management tools. These duties include posting vacant jobs to the Commonwealth of Pennsylvania’s employment website, composing and/or updating interview questions & job descriptions, initiating desk audits for promotions, conducting interviews, processing supervisory & shift changes for a 24-hour 7-days a week operation, conducting new employee orientation, performance management, onboarding, and corrective action when necessary. Streamline workflow by analyzing data to identify areas of improvement, creating standard operating procedures for fiscal activities, administrative activities, IT, facilities management, security, accounts receivable/payable, inventory control, human resource activities, fixed assets, and telecommunications to ensure continuity of operations in an Essential Employee work environment. Provide project management and develop standard operating procedures in other sections (print, insert, bindery, pre-sort and distribution) within the bureau. Serve as liaison between decision-makers, stakeholders, legal, budget office, financial management office, executive offices across agencies, Bureau of Procurement, vendors and prospective vendors. Supervised administrative and fiscal operations staff. Commonwealth of Pennsylvania, Department of General Services, Bureau of Vehicle Management Harrisburg, PA | Administrative Assistant December 2008-November 2011 ▪ ▪ Knowledgeable Contract Specialist with proficient experience reading contracts, applying, and approving specific vehicle maintenance, service, and accidental repairs for commercial and passenger vehicles owned by the Commonwealth of Pennsylvania. Negotiate pricing for vehicle parts and after-market parts. Pennsylvania State Police Belle Vernon, PA | Police Communications Operator December 2004-November 2008 ▪ Prioritize emergency calls to dispatch appropriate services. ▪ Skillful in handling high-tension, emergency situations while accurately relaying information to the State Troopers. ▪ Thorough documentation of emergency calls, and the ability to handle multiple tasks simultaneously with a high degree of accuracy. GINA LEMMON -| - SKILLS Technical Skills: Microsoft Office Suite, Zoom, SAP/SRM, PACE accounting software, QuickBooks, Canva ACHIEVEMENTS ▪ Pennsylvania AFL-CIO: o In 2024, I conducted a fiscal audit resulting in $40,000 in annual savings ▪ Commonwealth of Pennsylvania, Department of General Services, Bureau of Publications o In 2020, Finalist, Governor’s Award of Excellence o In fiscal year-, I reduced overtime costs by $163,000 in the first quarter o In 2014, Certified Pennsylvania Purchasing Agent, Commonwealth of Pennsylvania, Department of General Services, Bureau of Procurement o In 2012, I liquidated over $2,500,000 in allocated unused contractual funds back into the Commonwealth’s general fund